1. Mississippi Election Commissioners Summer Workshop June 2014 Madalan Lennep, PMP Elections Consultant Using SEMS Reports to help with Voter Roll Maintenance and Election Night Reporting

2. Mississippi Election Commissioners Summer Workshop June 2014 I. State Agency Processing Reports II.Basic Utilization 1. Voter Search 2. Voter Registration 3. Printing Confirmation Cards III. Voter Roll Maintenance Reporting IV.Reporting Election Results Topics

3. Mississippi Election Commissioners Summer Workshop June 2014 I. State Agency Reports  Department of Health (DOH) VR-022  Administrative Office of Courts (AOC) VR-024

4. Mississippi Election Commissioners Summer Workshop June 2014 Voter Check – Deceased Voters  Potential Department of Health (DOH) Duplicate Voters Report – VR-022 Lists voters who match persons in the Department of Health (DOH) database of death certificate records. The "% Match" column indicates how close a match the voter (in bold) is with the DOH records, with 99% being the closest possible match.

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6. Mississippi Election Commissioners Summer Workshop June 2014 State Agency

7. Mississippi Election Commissioners Summer Workshop June 2014 DOH Search

8. Mississippi Election Commissioners Summer Workshop June 2014 Process Deceased

9. Mississippi Election Commissioners Summer Workshop June 2014 Select then click Purge Voters

10. Mississippi Election Commissioners Summer Workshop June 2014 Voter Registration Screen

11. Mississippi Election Commissioners Summer Workshop June 2014 Audit Log

12. Mississippi Election Commissioners Summer Workshop June 2014 Voter Check – Disenfranchising Crimes  Potential Administrative Office of Courts (AOC) Batch Match – VR-023 Lists voters who match persons in the AOC database of disenfranchising crimes. The "% Match" column indicates how close a match the voter (in bold) is with the AOC counterpart(s).

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14. Mississippi Election Commissioners Summer Workshop June 2014 II.Statewide Elections Management System (SEMS) Basic Utilization -Voter Registration- Voter Search and Merge -State Agency Interfaces- Reports and Labels -Address Library- Districts and Precincts -Elections Management- Jury Management

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16. Mississippi Election Commissioners Summer Workshop June 2014 1. Voter Search

17. Mississippi Election Commissioners Summer Workshop June 2014 Voter Search Screen

18. Mississippi Election Commissioners Summer Workshop June 2014 2. Tab Area 3. Scope Area 1. Saved Search Area 4. Search Button

19. Mississippi Election Commissioners Summer Workshop June 2014 SEMS will perform EXACT match unless you use % (shift 5) = Wildcard Name Tab

20. Mississippi Election Commissioners Summer Workshop June 2014 Activity Tab

21. Mississippi Election Commissioners Summer Workshop June 2014 Districts Tab

22. Mississippi Election Commissioners Summer Workshop June 2014 Search Result Totals Search Results

23. Mississippi Election Commissioners Summer Workshop June 2014 Search Result Tips

24. Mississippi Election Commissioners Summer Workshop June 2014 Search Result Reporting

25. Mississippi Election Commissioners Summer Workshop June 2014 Output Tab

26. Mississippi Election Commissioners Summer Workshop June 2014

27. Mississippi Election Commissioners Summer Workshop June 2014 Access Voter Record Double click on name Or highlight name and click Select

28. Mississippi Election Commissioners Summer Workshop June 2014 2. Voter Registration Screen

29. Mississippi Election Commissioners Summer Workshop June 2014 Split Link

30. Mississippi Election Commissioners Summer Workshop June 2014 Address Section

31. Mississippi Election Commissioners Summer Workshop June 2014 Name and Address History

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33. Mississippi Election Commissioners Summer Workshop June 2014 Audit Log

34. Mississippi Election Commissioners Summer Workshop June 2014 Audit Log Trail

35. Mississippi Election Commissioners Summer Workshop June 2014 Print functions

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38. Mississippi Election Commissioners Summer Workshop June 2014 Print preview provides audit tracking on Voter Record

39. Mississippi Election Commissioners Summer Workshop June 2014 Confirmation Card shows on Audit Trail

40. Mississippi Election Commissioners Summer Workshop June 2014 Click Search to return to Voter Search

41. Mississippi Election Commissioners Summer Workshop June 2014 Quick Voter Search

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43. Mississippi Election Commissioners Summer Workshop June 2014 IV. Activity Reporting  Voter Movement Report – VR-001  Registrant Activity Report – VR-007  Include in EC meeting minutes

44. Mississippi Election Commissioners Summer Workshop June 2014 Voter Movement/Change of Counties Report

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48. Mississippi Election Commissioners Summer Workshop June 2014 Tips to remember for Voter Roll Maintenance 1. Document all actions 2. Act as a Commission 3. Print reports and review 4. Approve actions 5. Spread on minutes

49. Mississippi Election Commissioners Summer Workshop June 2014 IV. Reporting Election Results – Stage 4

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51. Mississippi Election Commissioners Summer Workshop June 2014

52. Mississippi Election Commissioners Summer Workshop June 2014 Print GEMS Election Summary Report

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54. Mississippi Election Commissioners Summer Workshop June 2014

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58. Mississippi Election Commissioners Summer Workshop June 2014 Questions /Answers

59. Mississippi Election Commissioners Summer Workshop June 2014 SEMS Support Center 1-877-357-SEMS (7367) sems.support@sos.ms.gov MSOS Elections IT Team 1-800-829-6786 Madalan Lennep - 601-359-1309 Stephanie McCann Derrick Cooper Antonio Sudduth