Presentation on theme: "Office of Children, Youth and Families"— Presentation transcript:
1Office of Children, Youth and Families PCCYFSJune 20, 2012Office of Children, Youth and Families
2OCYF Work Group Priorities FinancingPlacement ReformWorkforceMission/Vision
3OCYF Work Group Priorities 1. FinancingNBB – The Needs Based Plan & Budget process is found to be long and tedious. The workgroup would like to see reforms around the requirements for these submissions.Waiver – The workgroup would like the state to apply for the Title IV-E waiver to give flexibility to federal funds.Contracting/Maximum Allowable Reimbursement – The contracting and maximum allowable reimbursement rate process is time consuming and currently requires duplication of efforts by the county staff and DPW contractors. The workgroup would like to see a streamlined process that is more reliable at determining Title IV-E eligible costs.Maximization of Federal Funds – Following a federal audit, Pennsylvania became very cautious with federal Title IV-E claiming. The workgroup would like increased training around eligible federal expenses in order to maximize the federal share. Currently Pennsylvania draws a very low percentage of federal funding compared to comparable states.Payment Schedule – The current payment schedule for Act 148 funds often causes cash flow problems in counties. A new payment system has been developed that mirrors the payment schedule of the Special Grants.County Match – The workgroup would like to see reform around the required county match for services to create a system that rewards counties for safely maintaining children in their homes.
4OCYF Work Group Priorities 2. Placement ReformPennsylvania needs to continue its focus on ensuring that every child is in the right placement by reducing the number of children and time in out-of-home placements, especially congregate care. In order to do this, there must be an emphasis placed on community-based solutions for both dependent and delinquent youth. Additionally, the group would like a review of the costs of the YDCs.
5OCYF Work Group Priorities 3. WorkforceStaffing Ratios – The workgroup would like a review of staffing ratios for shelter and detention facilities.Training Hour Requirements for Detention Staff (Annual) – The workgroup would like a review of training requirements for detention staff to decrease the number of training hours required on an annual basis.Curriculum Development and Civil Service/Job Requirements – The child welfare workforce is the most important resource we have in OCYF. Caseworkers need to be properly trained to engage families, assess safety, and ensure timely permanency. The workgroup would like a review of the current curriculum for child welfare workers, additional training hours prior to a worker being able to take a case, and a review of the minimum requirements for the position.
6OCYF Work Group Priorities 4. Mission/VisionThe workgroup feels that child welfare has gotten away from its mission of ensuring safety for children and has branched into areas beyond what the system was created for. The workgroup would like reform of the definitions of dependency, GPS and CPS; the creation of a true differential response; a review of the mandates of child welfare; and a restricted, defined role for child welfare.
7Task Force on Child Protection Common ThemesConcerns with Definition of Physical Abuse: Subjective StandardGPS vs. CPSMultidisciplinary Investigative ResponseMandated ReportersChallenges of the Child Welfare System
81. Concerns with Definition of Physical Abuse: Task Force Themes1. Concerns with Definition of Physical Abuse:Subjective StandardSevere painNon-accidentalDefinition of perpetrator – family member or othersUnknown perpetratorStandard too high
9Task Force Themes 2. GPS vs. CPS Counting of GPS in national statisticsDefinition of neglect – too broadIncludes issues of socialization and or moral educationDifferential response
103. Multidisciplinary Investigative Response Task Force Themes3. Multidisciplinary Investigative ResponseUse of Children’s Advocacy CentersUse of team investigative approachesCommunicationCoordination of effortsValue of CYS staff teaming with medical professionals, such as with nurses, to support agency’s response to reports of abuse and neglect
11Task Force Themes 4. Mandated Reporters Universal mandated reporters Greater protections for mandated reportersIncreased penalties for failure to reportNeed for a better understanding of the magnitude for false reportingCurrent burden on system to respond to current level of reporting, related to false reports involving custody disputesConcern over lack of doctors willing to diagnose child abuse due to fear over liability or burden associated with testifying in courtDesire to expedite process for doctor’s to testify (i.e. video conferencing)School or institution reporting: need for immediate and appropriate reporting by the “observer” or “witness”, which would support stronger prosecution down the road by expediting the report and avoiding multiple people within the institution interviewing the child and spoiling evidence
124. Mandated Reporters (Cont.) Task Force Themes4. Mandated Reporters (Cont.)Agreement that the distinction of “student abuse” should be eliminatedFurther review is needed related to the lack of public visibility of children who are being educated through home or cyber schooling and the prevalence of the use of these education alternatives in recent cases of child deaths Discussion of enhancing health screen requirements for these childrenConcern over mandated reporters being confused about current definitions of abuse and perpetrators in determining whether to report – recommendation made that reporters should report any serious risk of harm to a childCurrently no requirement for mandated reporters to be trained – one should be established with reasonable intervals for training (ideally the first training in-person and subsequent refresher trainings done electronically). Broad support to require school officials to be trained
135. Challenges of the Child Welfare System Task Force Themes5. Challenges of the Child Welfare SystemChild welfare workforce challenges: young, inexperienced, need for strong supervision, retention issues, poor compensation for qualified staffTraining of child welfare professionals was discussed including, quality of training and training in relation to when they receive cases
14Human Services Block Grant Special Grants that have been moved into the Human Services Block Grant include Evidence Based Practices, Promising Practices, Alternatives to Truancy, and Housing.Full flexibility of the funds will be phased in over several years.Counties will be required to submit a plan detailing how the block grant funds will be allocated.Reporting will be streamlined.For Child Welfare, the funding categories will include evidence-based programs and practices, in-home services, prevention, and reunification.
15Children’s Roundtable GAL Pre-Service DVD: One copy was sent to all President Judges, Leadership Roundtable Judges and CYS Administrators. Counties can order copies through OCFC (PPI $5/non-PPI $7).Children’s Court Activity Booklet: What’s Happening in Dependency Court? An Activity Book for Children Going to Court in Pennsylvania can be order through OCFC (PPI $3/non-PPI $4 or print from website).Incarcerated Parents “Know Your Rights” handout is available.PPI Phase IV Invitation – letters of interest due to OCFC by June 30, 2012Children’s Summit – Seven Springs April 29 – May 1, 2013CPCMS Dependency Court Data Dashboard – anticipated release winter 2012
16DataTruancy DataAPPLA: As of September 30, 2011, there were 1458 children with a goal of APPLA in PA. Of those, 50 children are age birth to 12.
17Regional Offices – Post 7/1/12 WHAT IS GOING:Licensure of Facilities under Chapter 38002 StaffWHAT IS STAYING:CPS InvestigationsChild Fatality/Near FatalityNeeds Based BudgetsLicensure of Chapters 3680, 3350, 3700, 3130/3490Supervision of County Children and Youth Social Service AgenciesCHANGING ROLETechnical AssistanceSupervisionNBB – Benchmarks/CIPFocus of ActivityWHAT WILL IT LOOK LIKE:Monthly ContactSafety Support SessionsCritical Case ReviewsData DiscussionsQuarterly Budget Meetings
19FY11/12 Initial Submission Expected – 209 Provider Packet Reviews – FYInitial Submission Expected – 209Initial Submission Actual – 203At County level – 35At OCYF level – 14Finalized – 154No initial submission – 6This time last year we had 78 packets outstanding, we currently have 49 outstanding reviews.FY11/12
21Fostering Connections ToPermits youth to remain in care until 21if they are employed 80 hours per monthExtends adoption subsidies up to age 21 for youth adopted after age 13Extends subsidies for permanent legal custodianship up to age 21 for youth placed with a PLC after age 13Permits youth to re-enter foster care up to age 21 when discharged 90 days prior to their 18th birthday or afterGenerates additional federal revenues and saves state and county funds
22Fostering Connections HB 75, PN 3770 – Amends the Juvenile ActHB 1261, PN 3646 – Amends the Public Welfare Code
25Waiver Design Requirements PCG Human Services4/12/2017A waiver would offer Pennsylvania the opportunity to use Title IV-E funding as a source of flexible spending on efforts which meet the waiver goals designated in the Title IV-E waiver legislation.The waiver demonstration project must be designed to accomplish one or more of the following goals:Increase permanency by reducing time in foster care and promote successful transition to adulthood for older youthIncrease positive outcomes and safety for children in their homes and communities, and improve the safety and well-being of childrenPrevent child abuse and neglect and reentry into foster careDSHS Children's AdministrationTitle IV-E Waiver Application
26Waiver Design Requirements PCG Human Services4/12/2017The federal guidance includes information on the types of waiver proposals that will receive priority from ACF.Produce positive well-being outcomes for children, youth and their families, with particular attention to addressing the trauma experienced by children who have been abused and/or neglected;Enhance the social and emotional well-being of children and youth who are available for adoption, as well as those who have been adopted, with a particular emphasis on those children who have been waiting the longest or are hardest to place in order to achieve and sustain successful adoptions;Yield more than modest improvements in the lives of children and families and contribute to the evidence base; and/orLeverage the involvement of other resources and partners to make improvements concurrently through child welfare and related program areas, including proposals to establish financial incentives based on the achievement of positive child outcomes.DSHS Children's AdministrationTitle IV-E Waiver Application
27Waiver Design Requirements PCG Human Services4/12/2017A strong waiver design will complement and build upon existing reform efforts.The waiver itself should not be the impetus for change and reform. The waiver should support change and reform undertaken by the state or counties.A concern is that if the waiver is the driving force behind the reform, the waiver itself as a funding mechanism may not be sufficient to sustain the reform.DSHS Children's AdministrationTitle IV-E Waiver Application
28Waiver Design Requirements PCG Human ServicesWaiver Design Requirements4/12/2017Waiver demonstration projects must be cost neutral: the total amount of federal funds used to support the demonstration will not exceed the amount of Federal funds that would have been expended by the Title IV-E agency under Title IV-E and Title IV-B if the demonstration project were not conducted.Pennsylvania will come to the table with ACF with a request for funding that makes a reasonable calculation of how much Title IV-E the state and/or participating counties would expect to receive during the course of the waiver if there were not a waiver program.To develop and support this calculation, PA must identify prior year Title IV-E claim information.DSHS Children's AdministrationTitle IV-E Waiver Application
29Waiver Design Requirements PCG Human Services4/12/2017Waiver Design RequirementsA waiver would offer Pennsylvania the opportunity to use Title IV-E funding as a source of flexible spending on efforts which meet waiver goals and fit within the Pennsylvania’s child welfare reform efforts.Due to the cost neutrality condition, the only way the waiver project can generate these flexible funds is if the waiver project reduces spending on foster care. Then, and only then, those savings can be reinvested into other programs.No new funding is available under the Title IV-E waiver.DSHS Children's AdministrationTitle IV-E Waiver Application
30ACYF-CB-IM-12-05: Waiver Proposal PCG Human Services4/12/2017ACYF-CB-IM-12-05: Waiver ProposalThe guidance includes a number of requirements that are required by the law or previously released through the Federal Register, including:Description of the demonstration projectThe goals identified in statute that the project is intended to accomplishThe target population that the agency wishes to serveGeographic areas in which the proposed project will be conductedService interventions to be implementedDescribe time period in which project will be conductedThe impact the intervention is expected to have on outcomes related to safety, permanency, well-beingHow service provisions will change for children and familiesStatement of program requirements for waivers needed to conduct the projectDescription of the proposed evaluation designEstimate of the projected costs or savingsDSHS Children's AdministrationTitle IV-E Waiver Application
31ACYF-CB-IM-12-05: Waiver Proposal PCG Human Services4/12/2017ACYF-CB-IM-12-05: Waiver ProposalThere are a significant number of new requirements that OCYF must meet. For example, OCYF must provide information regarding:Provide a reliable method for measuring and ensuring Federal cost-neutrality over the course of the demonstration.Describe impact on any similar projects already underway.Accounting of any other sources of funding that have been used to provide the services that the agency now proposes to address under a waiver demonstrationProvide an assurance that the Title IV-E agency will continue to provide an accounting of that same spending for each year of the approved demonstrationIdentify the statutory and regulatory requirements under titles IV-B and IV-E of the Act for which waivers will be needed to permit the proposed project to be conducted.Partnerships and collaborations including letters of agreement and or Memorandum of Understanding.Impact on child welfare information systems.Impact on any existing court orders.Relationship with Child and Family Service Reviews and Program Improvement Plans.Summaries of public input.DSHS Children's AdministrationTitle IV-E Waiver Application
32Application Activity Discussion Advisory Cabinet Meetings Casey Data PresentationCounty Interest Survey – May/June 2012Conference Call – June 13, 2012Follow-up Questions – Responses by June 20, 2012Waiver Workgroup ConvenedJune 8, 2012Two Subcommittees – Practice and FiscalGovernor’s Budget Office Meeting
33Timelines for an FFY12 Waiver PCG Human ServicesTimelines for an FFY12 Waiver4/12/2017The Letter of Intent is due June 4, 2012The Waiver Proposal is due July 9, 2012Draft Application – June 28, 2012First Level Review and Approvals complete– June 29, 2012Application submitted for final approvals – July 2, 2012DSHS Children's AdministrationTitle IV-E Waiver Application
34Demonstration Project - Goals Improve Child and Family OutcomesUse of assessment to identify needsServices match identified needsPlacement PreventionReducing entries and re-entriesUse of appropriate placementIncrease use of less restrictive placementsDecrease reliance on congregate care
35National Youth In Transition Database Three data groups: Baseline, Served, Follow-up Populations.OCYF/HZA have been working with county NYTD Coordinators for Served Population being collected 4/1/2012-9/30/2012.HZA has made collection and submission as simple as possible. HZA also is in final stages of development of web-based data entry.
36National Youth In Transition Database Follow-up Population (a sample of the Baseline Population from ) will begin October 1, 2012.The sample size is 296 for Pennsylvania and will be for 19 year old former/current foster youth.Specific youth per county will be available shortly so counties may undertake outreach.
37National Youth In Transition Database NYTD Bulletin for Baseline and Served is near completion. The Follow-up Population info will be updated for another date.Financial penalties for areas of non-compliance.
38Identity Theft/Credit History Child and Family Services Improvement and Innovation Act (P.L )Amends the case review system definition to require that each child age 16 and older in foster care receive a copy of any credit report annually and be assisted in interpreting and resolving inaccuracies.OCYF State plan must be updated by Aug 13, 2012.Bulletin forthcoming with more, helpful information.
39Identity Theft/Credit History Most likely roles/responsibilitiesAdministrative – mail/fax necessary documentation to each of 3 Credit Reporting Bureaus annually for each youth 16 years of age or older in placementCasework/IL staff – inform, educate youth of any finding or lack of findingGAL/Casework/IL staff/other agency – assist youth with any inaccuracies
40CFSR PIP: UpdatePA is on target for completion of strategies and actions steps identified within PIP Matrix come 6/30/12.September 14, 2012 will be our annual PIP meeting to celebrate our accomplishments over the past two years.PA may be required to move into a non-overlapping year for certain baseline items which are measured using our Quality Service Reviews.Feedback from ACF following review of quarter 6 – PA is doing really well and making significant progress with PIP and is definitely on target.September 14, 2012 Annual PIP meeting with ACF and with stakeholders – to celebrate our progress over the past two yearsBreakdown of remaining PIP action steps:Quarter 7 (12/31/11 – 03/29/12) = had 67 action steps to complete (12 “new” steps and 55 “ongoing”) and will be confirming “completion” with ACF on 6/15/12 callQuarter 8 (03/30/12 – 06/30/12) = have 16 new action steps remaining, as well as the 55 “ongoing” action steps which we have until 6/30/12 to complete.
41Continuous Quality Improvement 6 Phase I CQI Counties completed their 2nd round of QSRs this year5 Phase I CQI counties will have completed their 1st round of QSRs as of June 13th.Approximately 16 CCYAs have shown an interest in being involved in Phase IIIWe are currently working on completing After Action Reviews with our Phase I and II teams and are discussing capacity planning re: roll out of future CQI phases so stay tuned for further details….
42Concurrent PlanningConcurrent Planning Policy and Implementation Bulletin issued in May, effective date ofJuly 1, 2012.
43Concurrent Planning Implementation Effective July 1, 2015 all children entering foster care with a goal of reunification will have a concurrent plan for permanency established within 90 days of their placement.
44Concurrent Planning Implementation Effective January 1, 2016 all children who were already in out of home care will have a concurrent plan for permanency, regardless of their court-ordered permanency goal.
45Eight Core ComponentsFull disclosure to all participants in the case planning processFamily search and engagementFamily Group Decision Making/family group conferencing/TeamingChild/family visitation
46Eight Core ComponentsEstablishment of clear timelines for permanency decisionsTransparent written agreements and documentationCommitted collaborationSpecific recruitment, training and retention of resource families
47Implementation Guidance CCYA Organizational Self-Study must be completed by July 1, 2013.Copy of Organizational Self Assessment & Implementation Plan must be given to OCYF Regional Office for approval.CCYA submit needs and costs in 2014 – 2015 NBPB Request.
48Safety AssessmentEfforts have centered on reducing duplication and streamlining documentationInterval changes to In-Home will be effective July 1, 2012All County Safety Call will be held to announce thisFinal Out-of-Home Care Tool will be released July 1, 2012IntervalsAlert DocumentPresent Danger AssessmentFull implementation expected July 1, 2013Revisions to the manual and curriculum are being finalizedTraining plan being finalized with CWRCSafety Assessment
49GPS Response Times Issued April 26, 2012 General Protective Services Response TimesIssued April 26, 2012Web-based training developed by the Child Welfare Resource Center for workers to take at their leisureFull implementation July 1, 2012Training brochure distributed with the bulletinGPS Response Times
50GPS Response Times General Protective Services Response Times Immediate: The information reported indicates that a Present Danger exists which by definition meets the Safety Threshold. In order to reach the safety threshold, a condition must meet all of the following criteria: have potential to cause serious harm to a child; be specific and observable; be out-of control; affect a vulnerable child; and be imminent. Present Danger is defined as an immediate, significant, and clearly observable threat to a child actively occurring in the present.Priority (Within 24 hours): The information reported indicates that an Impending Danger exists which meets the Safety Threshold and/or the information reported indicates that overall Risk Factors rated as high exist which place the child in danger of future harm. An Impending Danger refers to threatening conditions that are not immediately obvious or currently active or occurring now but are out-of-control and likely to cause serious harm to a child in the near future. The information reported does not indicate the existence of Present Danger.Expedited (Within 3-7 calendar days): The information reported indicates that overall Risk Factors rated as moderate exist which place the child in danger of future harm. The information reported does not indicate that Present or Impending Danger exists and does not meet the safety threshold.General/Other (Within 7-10 calendar days): The information reported indicates that overall Risk Factors rated as low exist which may place the child in danger of future harm. The information reported does not indicate that Present or Impending Danger exists and does not meet the safety threshold.GPS Response Times
51GPS Response Times General Protective Services Response Times County agency staff must make reasonable efforts to establish face-to-face contact with the identified child within the assigned response time.Ideally, the identified child or children and their primary caregiver(s) should be seen within the response time so that an appropriate assessment of safety can be completed. However, consistent with the In-Home Safety Assessment and Management Process, there may be instances when county agency staff must make the immediate, preliminary assessment and safety decision without seeing both the child and the primary caregiver in order to assure child safety. This would lead to the development of an immediate, preliminary safety plan.When this happens, the county agency staff must make reasonable efforts to see the other household members and persons involved with the case, including children, involved in the case within the 72 hour time period for the safety assessment worksheet to be completed.If during the process of the preliminary assessment of the identified child, the threshold of present or impending danger is not met; county agency staff must continue to make reasonable efforts to see the other household members and persons involved with the case, including children involved in the case within the 72 hour time period for the safety assessment worksheet to be completed.GPS Response Times
52GPS Response Times Training General Protective Services Response TimesFollowing this one hour training participants will be able to:* Define the statewide General Protective Services (GPS) response times.* Identify connections between information gathering, Pennsylvania’s Safety Assessment and Management Process, Risk Assessment Model, and the statewide General Protective Services (GPS) response times.How to access online trainings:1. Obtain your user name and password bye mailing2. Go to3. Enter your user name and password. If you wish to change your password-click on Edit Profile4. Click on the Course Catalog icon at the top of the screen.5. Scroll down to 204: Statewide General Protective Services Response Times6. Click on the Clipboard Icon at the right of the screen to enroll in the course7. In order to receive a certificate of completion, you will need to complete the course, as well as complete the evaluation. Once the evaluation is completed, you will see a certificate of completion that you will be able to print out for your records.GPS Response Times Training
53Education Bulletin and Screen Educational ScreensDelayed Implementation pending further review and revisions to the screen and bulletinFinal Edits have been made to the screenEfforts continue to be made regarding the manualSlated to be finalized by the end of July 2012Efforts continue to be made regarding edits to the bulletin including:Population for whom the screen must be completedIntervals for completion of the screenEducation Bulletin and Screen