Presentation on theme: "Understanding and Using the 6209 Manual"— Presentation transcript:
1 Understanding and Using the 6209 Manual Self-study
2 6209 Manual IRS Processing Codes and Information Formerly Titled: ADP and IDRS InformationA booked marked copy of this PDF is found on the TRT website at;This is a manual which you will use to decode information found in your IMF records.
3 Purpose of Manual Defines codes used in the computer system Defines proper used of forms and which Tax Module they are used for.
4 Contents 1 Glossary (You will find Abbreviations/Acronyms) 2 Tax Returns and Forms (Where used, which module and tax class)3 Tax Return Information4 Document Locator Number (What each part of this number means)5 Debtor Master File6 Initiating and Monitoring Refund Check Tracing Action7 Automated Non-Master File8 Master File Codes9 Notices and Notice Codes10 Federal Tax Deposit System11 Collection12 Examination13 Appeals and TE/GE114 Integrated Data Retrieval System (IDRS)15 Customer Account Data Engine (CADE16 Corporate Files On-Line17 Service Center Recognition/Image Processing System (SCRIPS18 Julian Date, Cycle and Notice Calendars
5 1 Glossary 1.1 Nature of Changes 1.2 Abbreviations/Acronyms 1.3 Definition of Terms
6 2 Tax Returns and Forms 2.1 Nature of Changes 2.2 List of Return and Form Numbers2.3 Due Date of Returns2.4 Extension Forms
7 3 Tax Return Information 3.1 Nature of Changes3.2 Employee Disclosure Responsibilities3.3 Master File Returns3.4 Processing Codes3.5 Computer Condition Codes3.6 IMF Computer Condition Codes3.7 Returns Processing Codes (EPMF3.8 Returns Processing Codes — Form 1040 (IMF)3.9 Special Processing Codes3.10 Unallowable Codes3.11 Audit Codes — Form 1040 (IMF)3.12 Audit Codes (BMF)3.13 Employment Codes (BMF)3.14 Social Security Tax Rate Table (Formerly FICA)3.15 FUTA Tax Rate Table
8 4 Document Locator Number 4.1 Nature of Changes4.2 DLN Composition4.3 Campus and File Location Codes4.4 Individual Master File (IMF) Electronically Filed Returns GeneralOnline Filing Program4.6 Modernized e-File4.7 EFTPS4.8 Master File and Non-Master File Tax Account Codes4.9 Reduce Unnecessary Filers (RUF) Program DLN4.10 Master File Endorsement Data4.11 IDRS Sequence Number4.12 Residual Remittance Processing System (RRPS)4.13 Color Code for DLN4.14 Returns Processing Adjustment Blocking Series4.15 How to Identify the DLN of the Return4.16 Forms 2275, 4251 and 55464.17 Priorities4.18 Requesting Returns Through the IDRS4.19 Attachments to Returns
9 22.214.171.124.2.1 (01-01-2014) Document Locator Number The document locator number (DLN) is a unique number assigned to every return processed by the Automatic Data Processing (ADP) Systems.The DLN is used to control, identify and locate a document.Always make certain that the DLN on the Error Screen matches the DLN of the document before making any corrections to the screen display. IRM ( ) Julian DateA Julian date is the numeric day of the year. For example, April 15, 2014, is Julian Date 105, the 105th day of 2014.The sixth, seventh and eighth digits of a DLN make up the Julian date. ( ) Sequence NumberThe twelfth and thirteenth digits of the DLN are the sequence number.Returns in a block are numbered from "00" to "99" .The maximum number of returns in a numbered block is 100.Numbered returns in a block must stay in sequence number order.
11 5 Debtor Master File 5.1 Nature of Changes 5.2 Background 5.3 TOP Offsets5.4 TOP Offset Bypass Indicators5.5 Debtor Master File Research5.6 TOP & DMF Source and Reason CodesTable of Contents - 2
12 6 Initiating and Monitoring Refund Check Tracing Action 6.1 Nature of Changes6.2 Background6.3 Command Code “CHKCL”6.4 Disposition Codes6.5 Status Codes6.6 Regional Financial Centers6.7 Initiating and Monitoring Manual Refunds6.8 Verify Account & Research Outstanding Liabilities6.9 Exceptions6.10 Research Prior to Issuing Manual Refunds6.11 Input Hold and Action Codes6.12 Monitoring the Taxpayer’s Account for Posted TC 8406.13 Closing the Control Base
13 7 Automated Non-Master File 7.1 Nature of Changes7.2 Background7.3 All NMF Notices now have Toll-Free Numbers7.4 Account Specialist7.5 NMF Customer Service Representative (CSR)7.6 User Friendly Transcript7.7 Pocket Vest Guide7.8 Business Operating Division (BOD) Codes and Client Codes7.9 Child Support7.10 Transaction Codes
16 9 Notices and Notice Codes 9.1 Nature of Changes9.2 GeneralTable of Contents - 39.3 IMF Notices9.4 IRP Notices9.5 BMF Notices9.6 EPMF Notices9.7 Internal IRA Notices9.8 IDRS Notices and Forms (6xx Series – Spanish Notices)9.9 Master File Notices (Spanish)9.10 Taxpayer Notice Codes9.11 Extension Notice Codes9.12 Refund Deletion Codes
17 10 Federal Tax Deposit System 10.1 Nature of Changes10.2 General10.3 SCCF, BOBs, Error Register, Classification and Reversals of FTDs10.4 FTD Deposit Requirements and Penalties10.5 Computer Codes10.6 FTD Credit Module
18 11 Collection 11.1 Nature of Changes 11.2 Collection Offices 11.3 Resource and Workload Management System (RWMS)11.4 Automated Collection System (ACS)11.5 Taxpayer Delinquency Investigations11.6 Primary and Secondary TDI Codes11.7 IRP Selection Criteria Codes11.8 Status Indicators — TDI (Edited Values Only)11.9 Backup Withholding (BWH)11.10 Interest and Penalty Provisions11.11 Designated Payment Codes (DPC)11.12 Generated Reports11.13 Delinquent Investigations/Account Listing and Delinquent Account Inventory Profile11.14 FTD Alerts11.15 Status & Closing Codes used for CAWR
19 12 Examination 12.1 Nature of Changes 12.2 Discriminant Function (DIF) 12.3 PCS — Partnership Control System12.4 ERCS — Examination Return Control System12.5 MACS — Midwest Automated Compliance System12.6 Audit Information Management System (AIMS)
20 13 Appeals and TE/GE 13.1 Nature of Changes 13.2 Appeals Codes 13.3 Closing Codes for Appeals13.4 Status Codes for Appeals13.5 Appeals Office Addresses13.6 TE/GE Reporting Systems Codes13.7 TE/GE Area Offices13.8 Employee Plans Master File13.9 North American Industry Classification System (NAICS) Codes13.10 Exempt Organizations Computer Systems Codes13.11 Government EntitiesTable of Contents - 4
21 14 Integrated Data Retrieval System (IDRS) 14.1 Nature of Changes14.2 Summary of IDRS14.3 IDRS Security System14.4 IDRS Message File14.5 Selection Criteria for IDRS14.6 Retention Criteria for IDRS14.7 Pending Transaction Identification Codes/IDRS Merge Related Transaction Codes14.8 Case History Status Codes14.9 Category Codes14.10 Activity Codes14.11 (NAICS) North American Industry Classification System Codes14.12 Microfilm14.13 Universal Access
22 15 Customer Account Data Engine (CADE) 15.1 Nature of Changes15.2 Summary
23 16 Corporate Files On-Line 16.1 Nature of Changes16.2 Summary16.3 CFOL Specialized Glossary16.4 Taxpayer Information Available from CFOL Command Codes
24 17 Service Center Recognition/Image Processing System (SCRIPS) 17.1 Nature of Changes17.2 Summary
25 18 Julian Date, Cycle and Notice Calendars 18.1 Nature of Changes18.2 Explanation of Output Cycle Calendars
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