Presentation on theme: "Data Governance & Data Quality Programs"— Presentation transcript:
1Data Governance & Data Quality Programs 10/16/2013Data Governance & Data Quality ProgramsAfter conducting an internal Cultural/Social survey, most folks identified that they have purchased something on the internet (software, hardware, travel tickets etc.). Today the processes of purchasing products online is making the leap to purchases via mobile devices (such as smartphones, tablets, smart TV’s etc.)Digital River is in the payment processing business and the markets are going Global and in the Mobile/Social direction today and in the future!I am here to present the Data Governance Practices at Digital River and how we are cleansing the Quality of Data getting into our systems at the source platform with a Data Quality Program (DQP).Bottom line, I’m here to talk about Data Governance and Data Quality programs: Better Outcomes, Worthwhile Change, for any Organization.Better Outcomes, Worthwhile change, for any organizationby Deepak Bhaskar+
3Agenda DQP in ERP Implementation (Data Discover Profiling & DQ Tool) IntroductionSpeaker BioCompany introductionData issues for our Business:Challenge 1Batch mode Data cleansing: Centralizing commerce data in an ERPDQP in ERP Implementation (Data Discover Profiling & DQ Tool)Challenge 2Real Time Data cleansing: Cloud Commerce Billing/Shipping Address ErrorsDQP in Real Time Address Validation & Cleansing (DQ Tool & Postal dir.)Further RecommendationsConclusion: Digital River Data Governance best practicesThe Agenda includes:An Introduction to Digital RiverReview of 2 main challenges Digital River faces from a Data Management perspectiveHow the challenges relates to People, Process and Technology. Review key Data Management programs solutions that we’ve put in placeConclusion of Digital Rivers DG best practices
4IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionSpeaker BIO:DEEPAK BHASKAR Sr. Manager, Data Governance, Trillium Product. Governance and Compliance.At Digital River – 10+ yearsOther roles held:Manager, Enterprise Data Quality, ( )Sr. Strategic Database Analyst, Strategic Marketing ( )Sr. Software Test Engineer, Quality Assurance ( )Roles held in prior to Digital River include:Lead Test Consultant, (Gelco Info. Network, now Concur Technologies)DBA, (Eschelon Telecom, now Integra Telecom)DBA, Software Developer , Sr. Test Engineer (techies.com)Education & Training:ACE Leadership Series; Minnesota High Tech AssociationBusiness Strategy: Competitive Advantage; Johnson School of Management, Cornell UniversityMBA, International Business; Keller School of Management, DeVry UniversityBSEE, Electrical Engineering: Microelectronics & Telecoms; Minnesota State UniversityWith Digital River – 10+ years, the past 5+ years in a Governance role.
5Digital River Company overview Who is Digital River? What do we do? At Digital River, we see opportunity around every corner.Our unique combination of global expertise and Innovative technology gives your businessthe freedom to realize its greatest potentialWe believe in Greater Possibilities.It was founded in 1994 and is headquartered in Minnetonka, Minnesota.It has been publically traded since August 1998 (NASDAQ:DRIV).As a US public company we adhere to SOX and SAS 70 standards.In the Nov 2011 Gartner Magic Quadrant for e-Commerce Digital River was placed in the Challenger’s quadrant.Digital River was also listed in the 2012 Q3 Forrester Wave B2C Commerce Suite as a Strong performer.Gartner and Forrester are a think tanks and they review companies annually in various industry segments.Gartner rates vendors upon two criteria: completeness of vision and ability to execute.Digital River’s continues to be recognized in the challengers quadrant.Position in 2011 is better because we are ‘higher’ in the ‘challengers’ quadrant, and fewer competitors are grouped near Digital River in the Magic Quadrant.Digital RiverCompany overview
6Digital river Managing Over $22 Billion in Annual Online Transactions Who We AreOur FocusOur PassionExperienceInnovationDigital riverManaging Over $22 Billion in Annual Online Transactions38 Patents Issued in Commerce, Marketing and PaymentsGenerating Revenue in Virtually Every Country on the PlanetHere are some Key Metrics of where we’ve achieved:For one we are now Global – We manage over $22 Billion in Annual Online TransactionsThere’s Growing complexity in doing business in global online markets. The Good news is – complexity has always been our friend38 Patents have been issued that help solve the tricky issues of e-commerce. Something we do extremely well. Companies we work with, really value thisGenerating Revenue in Every Country. And to be successful in Going global, We have to Work localInvest 3 Million hours per year focused on Growing our clients revenueOther stats:We offer 168 display currenciesContinually expanding our global capabilities to support our clients growing global businessesCS answers the phone and in 15 languagesCustomer care centers in: Manila, Philippines; Kingston, UK; Minnetonka, MN; and Shannon, IrelandCustomer care 24X7Offer more than 40 localized payment methodsWe can transact in 40 currencies, but sites can display in 185 currenciesSites display in more than 30 languages.We have a global footprint with offices in numerous cities around the worldInvest 3 Million Hours Per Year Focused on Growing Our Clients RevenueTechnology Pioneer, Founded in 19942012 FINANCIAL HIGHLIGHTSRevenue $386 MILLIONR&D Investment $64 MILLIONStrong Financial Balance SheetNASDAQ: DRIV
7Who We AreOur FocusOur PassionExperienceInnovationsimpilfy the complexWe manage the complexity and risk on a global scale to enable a great user experienceStore FrontShopping CartTax & Fraud ManagementExportComplianceCompliance(PCI, SOX, SAS, Export)API’s &IntegrationsMarketing and Demand GenGlobal CapabilitiesPayments, Multi-lingualAdvanced Business ModelsSubs, Rentals, Points, etc.
8Unmatched global experience and reach Who We AreOur FocusOur PassionExperienceInnovationUnmatched global experience and reachlocalized payment methodstransaction currenciessite display languagesoffices across the globelanguages in customer service40303115Key MetricsUnrivalled global footprint; offices across the U.S. as well as Austria, Brazil, China, England, Germany, Ireland, Japan, Luxembourg, Sweden and Taiwan.Globalocity is the Digital River Annual conference with 500 participants - we bring a wealth of knowledge and true payment expertise to your organization and network opportunities with our client base (Microsoft, SAP, VMware, Citrix, Adobe, EA, Trend Micro)Digital River is Invested in our clients’ Global successIn 2010, 46% of revenue came from overseas. In 2012 we opened an office in India and in 2013 we opened one in Russia. We continue to expand our global footprint in order to meet our client needs of doing business in other countries.Minneapolis • Aliso Viejo • Pittsburgh • Portland • Provo • San Diego • Seattle • Cologne • London • Luxembourg • São Paulo • Shanghai • Shannon • Stockholm • Taipei • Tokyo • Vienna
9Who We AreOur FocusOur PassionExperienceInnovationDigital River PromiseWhy world class companies put their trust in Digital River19 years of experience3 million hours a year invested in our client success1,400+ e-commerceexperts worldwideUnmatched speed to marketOver 100 third party relationshipsDeep understanding of consumer psychology and online behaviorsOur Mission: (Who we are, What we do, How we plan to do it) We Drive Client Growth Through our Global Commerce ExpertiseWorldwide Commerce – Everything you need to build, manage and grow your business anywhere in the world.Worldwide Marketing – Best in class summer acquisition and retention solutions that maximize your ROI.Worldwide Payments – Stay local or go global with customizable payment services perfect for any size business.Our Vision: (What we aspire to be. Set’s the clarity to where we are, who we are, what we want to do)We set the Standard for Global Commerce Technology and ServicesWhat does this mean:- Global Reach. Global Solutions. Offering Worldwide Commerce Solutions.- We invest 3 million hours/year to ensure your e-commerce successWe use Proven Tools and top Notch talent. Offering Worldwide marketing Solutions.- Our performance marketing solution and experts generate real resultsWe Payments without Borders- Offer 170 currents across virtually every country, give you global reach, a local touch and hire close ratiosGlobal Demand marketing expertsManage more than$22 billion in online transactionsMost complete fraud detection tools in the industry“Digital River has been with us step-by-step as we’ve launched online stores. Their technology supports our online commerce capabilities in North America, Europe and Asia, and their marketing solutions help us acquire and retain new customers every day.”- Lance Binley, Logitech Vice President of Digital and E-Commerce
10Services Your CUSTOM ECOSYSTEM WORLDWIDE PAYMENTS WORLDWIDE COMMERCE Who We AreOur FocusOur PassionExperienceInnovationServicesWORLDWIDE PAYMENTSWORLDWIDECOMMERCEWORLDWIDEMARKETINGCurrencyPricingLocalFulfillmentSiteOptimizationGlobalProcessingStoreArchitectureLocaleMerchandisingDigital River partners with leading global brands and SMBs to help them maximize the revenue potential of the Internet.Technology. We offer a cloud-based e-commerce technology solution that serves as the foundational platform of your online business.Marketing. We offer a rich suite of e-marketing services to help you acquire and retain new customers.Payments and Operations. We relieve you of the burden of managing your online business through back-end online operations management services.TransactionRoutingStoreContentMarketingFraudScreeningSubscriptionsSearchOptimizationLocal/VATTax SupportReporting& AnalyticsAffiliateMarketingYour CUSTOM ECOSYSTEMMerchantServicesCustomerServiceBrandDevelopmentA flexible, expandable e-commerce ecosystem perfectly suited to the needs of your business.
11Performance marketing Who We AreOur FocusOur PassionExperienceInnovationPerformance marketingMarketing expertise to acquire and retain customers.Search Engine Marketing services to help create a strategy that maximizes your pay-per-click ad spendDisplay Advertising to drive “eyeballs” to your sites and create the brand awareness needed to compete for market shareAffiliate Programs and Networks to drive revenue through a community of pay-for- performance publishersSite Optimization to make sure customers find their way to your sitePrograms that match messages to your customers digital body languageAdvanced Analytics to provide the data points needed to manage key performance indicatorsDriving more value to our customers in our No. 1 priorityCompetencies:Digital River’s competencies include a multi-vendor unified approach for a well managed relationship that meets numerous criteriaWe provide end-to-end Global Cloud-commerce and marketing solutions and offers a range of services that enables its customers to establish an online sales channel. These services include:Design, development, and hosting of online stores and shopping carts;Store merchandising and optimizationOrder managementDenied parties screeningExport controls and managementTax compliance and managementFraud managementDigital product delivery via downloadPhysical product fulfillmentSubscription managementOnline marketing, including marketingManagement of affiliate programsPaid search programsPayment processing servicesWeb site optimization, analytics, and reportingCD production andDelivery servicesThe company also provides Marketing services such as:Paid search advertisingSearch engine optimizationAffiliate marketingStore optimizationMulti-variant testingWeb analytics andoptimization servicesIn addition, it offers a range of Payment processing services, such asMultiple payment methodsTax managementCloud-based billing andOther payment optimization servicesToday, Digital River provides end-to-end Global Cloud-commerce and marketing solutions. The company offers a range of services that enables its customers to establish an online sales channel. We handle a lot of tricky issues in Global e-Commerce for our clients and companies. They like to work with us as a result of that. On this slide we identify some of the approaches taken to simplify complexity
12World-class customers Who We AreOur FocusOur PassionExperienceInnovationWorld-class customersConsumer ElectronicsTRAVELGAMES AND ENTERTAINMENTDigital River has helped some of the world’s leading brands build successful online businesses. We focus on global enterprises and SMBs in industries that include:SELLING PARTNER FOR LEADING GLOBAL COMPANIES60 Clients identified hereDigital River expanded our Expertise to New market segments:Consumer Electronics (Lenovo, Seagate, Logitech, Western Digital, etc.),Travel (Orbitz, Expedia, travelocity etc.),Games and Entertainment (EA, Wizards of the Coast, Capcom, etc.),E-tail (e-Bay, American Apparel, Euro Florist, etc.),Software (Microsoft, Autodesk, Trend Micro, Nuance, Sonic, VMware, etc.),Education (e-follett, Kaplan, University of Phoenix, etc.) Digital River sells its products and services through Internet and a direct sales force. It serves software, consumer electronics, computer/video game product manufacturers, and online channel partners, who including retailers and affiliates in the United States, Austria, Brazil, China, Germany, Korea, Ireland, Japan, Luxembourg, Mexico, Singapore, Sweden, Taiwan, and the United Kingdom. And expanded our client base - There‘s around 60 brands identified on this slide alone, some of them are big names in the future of technologyE-TAILSOFTWARE & SERVICESEDUCATION
13Open. Modular. ecosystem Who We AreOur FocusOur PassionExperienceInnovationOpen. Modular. ecosystemDG and DQ real time activities are focused on- Payments and Fraud- Fulfillment and Logistics- Security and Compliance
14Business Challenge 1Batch mode Data Cleansing: Centralizing commerce data
15Early years (mid-90’s): Single e-commerce platform IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionEarly years (mid-90’s): Single e-commerce platformAt the heart of the web hosting business:The order checkout workflow, which consists of:Digital River and subsidiaries were founded in 1994We specialized in e-commerce outsourcing. At the heart of this business is - order checkout workflow. Typical e-commerce pages touch- Products/Catalogs/Categories/- Ship-to/Bill-to Addresses- Payment Types etc.In the Shopping cart - Customer data becomes important. Orders taken are stored in Commerce platform. And that order info eventually flows to a Data Warehouse for reportingThat was in the 90’s, more recently we’ve became Revenue Growth Experts in Global Cloud Commerce.Store homepageProduct detail PageShopping cart pageBill to pageShip to pagePayment processing pageOrder confirmation pageThank you pageInvoice page
16Today: Many Cloud Commerce platforms (a result of acquisitions) IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionToday: Many Cloud Commerce platforms (a result of acquisitions)E-Com1E-Com4Our Data challenges/issuesOver the years, with globalization of commerce, Digital River acquired numerous smaller companies in the e-commerce space. Some prominent acquisitions are listed here: RegNow (1999), BlueHornet Networks (2004), Element 5 (2004), SWREG (2005), NetGiro System (2007) and LML Payment Systems (2013).Today we have Many commerce platforms. Our Core Business has a focus on Commerce Transaction Processing. Shopping cart order check-out work flow becomes critical (to avoid cart abandonment) However, this includes repetitive events of carts, postal validation, fraud checks, payment processing much of which are/will be served from the cloud(s)With Digital River’s acquisitions, the number of platforms we supported grew. The core business is transaction processing. For one we became Global. There’s a lot of complexity in managing e-Commerce globally. And the volume of transactions going through Digital River grew. And the order checkout workflow has become critical to all these platforms. In 2012 manages over $10 Billon in global online transaction sales for our clients.E-Com2E-Com6E-Com5E-Com3E-Com8E-Com7
17Batch mode Data Cleansing: Centralizing commerce data IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionBatch mode Data Cleansing: Centralizing commerce dataIn 2008 Digital River was dealing with Multiple commerce platformsChallenges:Different source data capture points and multiple workflowsDifferent payments methods and fraud ratesSimilar technology processes performed by different systemsSimilar business concepts that used many terminologiesSo lets look at the 1st Challenge and How it relates to Data GovernanceThe challenges are that There are many workflows using similar processes with many terminologiesThe Cons include:- Inefficiencies- Confusion- Inaccuracies- And involve manual work effortsSo the Solution we determined was:- To align all data to single source of truth with the aid of the Data Governance Program. But Data Governance was new to Digital RiverCons:Inefficient use of Developers and Functional teamsConfusion around definition of common termsInaccurate data being propagated across the systemsLonger times to close our books at the end of the monthMany manual work effortsDigital River Solution:Align all of the platform transaction data, as a Business Imperative with the aid of a Data Governance Program, to support creating a single source of truth (ERP)
21What is Data Governance? IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionWhat is Data Governance?PeopleStrategyProcessTechnologyAssetsData Governance has all the characteristics of any Strategic governance processProgramsManagementPlanGoverning bodyBusiness needs supportDecision-makingData Governance attributesAs is typical to the industry, we acquired and consolidated systems. Many of these platforms have similar and repetitive process, among them; the shopping cart, postal validation, fraud checks, payment processing, taxation, inventory and fulfillment etc.So getting back to our Business Challenge. We had a Decentralized Structure with many platforms. There were similar Business functions spread across each platform. So the challenge was to Create a Centralized True Source, for all of the data consumed by accounting, reporting, billing etc.ProceduresDigital River’s definition of Data Governance:-A set of processes that treats Data as a Strategic Area within the enterprise(just like Sales, Finance, HR, Sourcing, etc…)
22BUSINESS impact/benefits and return on objective IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionBUSINESS impact/benefits and return on objectiveA mechanism to convert raw Order/Transaction, Customer, Client, Vendor, Product and Other data collected from the shopper websites that we host for our clients, to 2 categories.Clean Data (passed on to the ERP)Dirty Data (requiring some clarification and remediation)Digital River’s definition of Data Governance:-A set of processes that treats Data as a Strategic Area within the enterpriseBusiness impact/ benefits and return on ERP objectiveIn 2007 an independent consulting firm conducted and presented an ROI study to Executive staff and Board. It became evident that the ERP batch mode cleansing effort was a Business Imperative the organization had to accomplish.The effort would have master and transactional data objects that would be migrated to the ERP. Some of these data objects would be required to be transformed in near real time through interface programs. Integrity was maintained of the data objects by cleansing the records outside of the ERP before load into the ERP. A mechanism would convert raw Order/Transaction, Customer, Client, Vendor, Product and Other data that Digital River collects from the tens of thousands of shopper websites that we host for our clients, to 2 categories. Clean Data and Dirty data. And a Data Quality program would be implemented to remediate the Dirty data.So what is Data Governance at Digital River? We’ve seen DG typically involves common attributes such as: People, Strategy, Assets, Programs, Process, Plan, Procedures, Management, Governing Body, Technology and Decision Making. These Commonalities have characteristics of any Strategic Governance processSo Digital River came up with a definition of Data Governance:A set of processes that treats Data as a Strategic Area within the enterpriseIn mid-2008, full blown Technology request for proposals (RFP’s) were initiated for ETL, Data Quality, ERP and BI. 4 top vendors were selected for each tool. By mid-2008 the RFP winners were identified. Strategy blueprinting was underway and Business, Technology and Data Governance strategy was set in motion.
23The Data Management wheel: Binary vs. Ternary IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionThe Data Management wheel: Binary vs. TernaryIn 2008 embraced DM which meant fundamentally changing the organizational structure of Digital River:DMBusITDM deploymentBusITLength of time the ERP batch mode cleansing solution has been in place/program evolutionData cleansing of master/transactional data for the ERP has been in use since 2008Cultural and Organization ChangeHistorically data has fallen between the cracks. Business and Technology folks have predominantly focused on code related functionalities and requirements. This has typically been a Binary modelOne of the challenges was to convert the Digital River Business and IT/Dev. binary working groups by the introduction of a Data Management Wheel . This DM team would help interface between Business and IT/Dev. wheels from a data perspective.But, the volumes of data we deal with, identified that we need to change that. That meant A Fundamental change was needed in how things work . So, with the DM Deployment, a Ternary model is in play. The data Management wheel was owned by Data Stewards, who work with Business & IT Stewards.This DM wheel Required new roles and processesBinary model:No Data MgmtIT and Business frictionsTernary model:Data MgmtNo IT and Business frictionsThe DM is a process “wheel” owned by the Data StewardsData Stewards interface with Business and IT Stewards to carry out Data Management activities around remediating the Dirty Data
24Enterprise Data Management Matrix Organization & Activities IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionEnterprise Data Management Matrix Organization & ActivitiesWhat Data Management function was set up for the ERP implementation?An Enterprise Data Management Team (EDM) was started in Jan of A Sr. Director for Data Management was hired to manage a team of 3 Data stewards, who were hired to assist with the data cleansing effort. A Data Management Charter was written up along with Data Management, Data Quality policies to provide oversight and controls on management and use of the data in support of the ERP.The idea was that cleansing solutions would eventually move upstream to source data on commerce platforms.It became evident that Data Management was a Process, which involved Stewardship of Programs, Data Governance, Data Quality, Master Data and Meta dataTo support Data WarehousingData Management was a process supported by programs such as the DQP
25Simplifying platforms doing similar things IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionSimplifying platforms doing similar thingsDecentralized structureBusiness functions spread across each platformE-Com1E-Com2.E-Com8As is typical to the industry, we acquired and consolidated systems. Many of these platforms have similar and repetitive process, among them; the shopping cart, postal validation, fraud checks, payment processing, taxation, inventory and fulfillment etc.So getting back to our Business Challenge. We had a Decentralized Structure with many platforms. There were similar Business functions spread across each platform. So the challenge was to Create a Centralized True Source, for all of the data consumed by accounting, reporting, billing etc.AccountingReportingBillingClient ManagementTaxComplianceAccountingReportingBillingClient ManagementTaxComplianceAccountingReportingBillingClient ManagementTaxComplianceChallenge:How can we centralize all of our platforms, creating one true source for all Accounting, Reporting, Billing, etc?
26IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionSolution: ERPImplement an ERP system, sourced from each of the separate e-commerce platformsCommerce would continue to happen on platforms, and transmit to the ERP system in batches of dataE-Com1The solution involved implementing an ERP system which we did with SAPWhere platforms would take the commerce and transmit the data in batches to the ERPBatches of data means the orders and other transactions such as settlement/fulfillment for a period of timeSAP - ERPE-Com2.E-Com8
27Solution: ERP System fed by commerce platform data IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionSolution: ERP System fed by commerce platform dataAncillary systemsETLERPREPORTINGERPIntegrationERPE-Com1StageBIDATA QUALITYERPDWE-Com2Scale of the solution (Enterprise wide)The scale of the ERP solution was Enterprise wide, and took 18 months to complete. For data to be managed as an asset, Data Stewards gathered business rules for terms that were critical to Accounting/Finance/Marketing teams. They would then use the Business rules to enhance, cleanse and remediate the data issues. Commerce would continue to occur on the e-Commerce platforms, and ETL would move it to the ERP in batches. Batches of data means the orders and other transactions such as settlement/fulfillment for a period of time. The decentralized structure of Digital River was to be eventually changed to a Single Source of Truth via the ERP, and the Data Quality Tool becomes an integral part of the effort. The strategy was:ETL would Extract transactions from the platforms, Transform the attributes to a Staging environment and call the Data Quality tool to fire Business Rules to cleanse the data before the Load to ERP.Data Quality would manage the Governance and certification of business rules of attributes and set up cleansed attributes that ETL would load to ERP.ERP provided Integrity of the data and included process controls to ensure productivity.BI Reporting would provide flexibility and scalability for accurate reports to be presented to the various groups at an efficient pace.The Data Quality tool was selected as a result of an RFP process that evaluated 4 industry vendors in the DG, DQP space (and as a reference we used Gartner Magic Quadrant vendors in this space)ETL drop zoneERPMDME-Com3TSS ®.Structure (ETL)ExtractTransformLoadContent (Data Quality Tool)Quality RulesGovernanceCertificationProcess (ERP)IntegrationProductivityControlsReportingAccuracyFlexibilityScalabilityCommerce occurs on platforms, batches of data transmitted to ERPDQP RFP: DQP Tool became an integral Technology component of the ERP Implementation
28DATA Governance HAS A FOCUS ON policies and processes IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionDATA Governance HAS A FOCUS ON policies and processes
29DATA QUALITY HAS A FOCUS ON DATA PROFILING IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionDATA QUALITY HAS A FOCUS ON DATA PROFILING
30DATA QUALITY MEASURES THE LEVEL OF QUALITY DQ COMPONENTS: COMPLETENESSIs all the requisite information available? Are data values missing, or in an unusable state? Example: Product ID code not present; missing fee amount; etc.CONFORMITYAre there expectations that data values conform to specified formats? If so, do all the values conform to those formats? Examples: Phone numbers in different formats; numbers with different decimal precision; etc.CONSISTENTCYDo distinct data instances provide conflicting information about the same underlying data object? Are values consistent across data sets? Do interdependent attributes always appropriately reflect their expected consistency? Examples: different meanings for Authorization Date or Contract End Date; etc.ACCURACYDo data objects accurately represent the “real-world” values they are expected to model? Examples: misspelled names, addresses; wrong product id codes; etc.DUPLICATIONAre there multiple, unnecessary representations of the same data objects within your data set? Examples: duplicate customer name, site id; address; etc.INTEGRITYWhat data is missing important relationship linkages? Examples: A sale event cannot be linked to a marketing campaign; etc.
31The Data Quality Program (DQP): Process component IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionThe Data Quality Program (DQP): Process componentObjective:Improving the Quality of your Data through a strategic framework and a tactical methodologyIdentification:Top Data Areas of importanceTop 5 issues/concerns in Data AreasProvide unfiltered dataset to EDMImpact assessment:EDM loads dataset to TSS for ProfilingEDM writes up potential Business RuleEDM sets up a workshopClarification & remediationData Steward attends Business Rules workshopData Steward clarifies and sign-off Business RulesEDM Implement Business RulesMonitoringEDM builds the Data Quality dashboardEDM conducts regular Data Quality compliance monitoringIdentificationManagementDataA simple 4-step Data Quality Program (DQP) was incorporated to support the remediation and cleansing effort that was required around the Dirty Data. Data Stewards were to work with IT and Business Stewards to help clarify Business rules.The 4-step Data Quality program was the Process component, by which, Data Stewards would improve the Quality of the Data through a strategic framework and a tactical methodology using the steps above:- Identification of the issues,- Impact assessment of the issue,- Clarification & Remediation of the issue and finally- Monitoring for future potential issuesThe 4-step Data Quality program also has a People Component with the goal of Centralizing Management of Quality Rules for all Enterprise Data Elements. The greater roles and responsibilities included:Data management (the DG Director, DQ Program Manager, Data Stewards): They handle the implementation and regular review of the assigned rules (data quality meetings, business rules sign offs, Data Quality policy enforcement, monthly dashboards etc.)Business owners (leads in various departments e.g. Accounting, Marketing): They will own the determination of the business rules. Engage their Data Stewards when an update/new rule is requiredIT Subject Matter Experts (technical SME’s due to Digital River’s tribal knowledge culture): Build and maintain the interface between data consuming systems and DQP ToolImpact assessmentMonitoringITBus.Clarification & remediation
32Data Quality Program (DQP for ERP): People component IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionData Quality Program (DQP for ERP): People componentObjective:Centralize the management of quality rules for all enterprise data elementsRoles & responsibilities:Data Management (DQP Manager, Data Stewards)Handle the implementation and regular review of their assigned rules (monthly data quality meetings, rules sign off, Data Quality policy enforcement, etc…)Business Owners:Own the determination of Business rules. Engage their Data Stewards when an update/new rule is required.IT SMEs:Build and maintain the interfaces between data consuming systems and the DQP applicationIdentificationImpact assessmentClarification & remediationMonitoringManagementDataITBus.So who would be responsible for the work?Various stewards were set up to be custodians for the department, Business/Technical area they represented. Business Owners were identified to help set up the business rules and definitions. A Business Rule Book identified the business terms and rules. If business owners couldn’t identify the rules, then technical SME’s would help provide coverage. The following matrix identified the roles typically responsible for various activities in the Data Quality Program.This was the DQP would be supported by a Resource componentWe needed people in the form of Data Managers/Data Stewards, Business Stewards and IT Stewards (even if they belonged to other Departments)The Resource Component included the Objective to:-- Centralize management of Quality Business RulesTo make this work roles and responsibilities were set up or leveraged from the rest of the organization
33DQP Roles Introduction Business Challenge 1 Business Challenge 2 RecommendationsConclusionDQP Roles
34DQP: ERP Impact Assessment IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionDQP: ERP Impact AssessmentDQ Workshop DocumentAttributeUnique ValuesMinMaxNull Dist %Business RulesPlatform Id1GATPermissible values are GAT, TLA, or GNT. Nulls are not allowed. When the value is TLA, it must be recoded to TA.Customer Id37216742328Nulls are not allowed. When a value is present, this field is a pass through.Bill To Address Id39044Ship To Address IdSite Id216bhautezitveeNo Nulls Allowed. Permissible Value set are determined within ERP (location of master list to be determined)Site Owner Id151Number and breadth of Business and Technical communities being served by the solutionWith the ERP implementation at Digital River, Data Governance became a strategic process by which data was treated as a strategic area within the Enterprise (as is the case with other strategic enterprise processes such as Sales, Finance, HR and Sourcing etc.)Here’s how successes were achieved in deploying Data Governance for ERP:Cultural barriers and a lack of senior-level sponsorship. In 2006, Gartner predicted that less than 10% of organizations will succeed at their first attempts at data governance.This was overcome by getting the Executive leadership and Board of Directors to understand that Data Governance and the Data Quality were necessary for the ERP initiative to be successfulLack of Data Management ownership. The concept of enterprise data governance is new to many organizations and key components of data management are not well established for immediate adoption.An organization structure where a Data management wheel (mentioned on slide 13) was established and managed by Data Stewards.Lack of Data Management knowledge. Data quality (including profiling analysis), master data management and metadata management skills are still hard to find (not the systems knowledge/management, but the underlying programs).A Data Quality Tool was selected as a result of the RFP. Data Stewards were trained to manage the tool and Professional Services contractors brought in during the implementation phase.Fear of required organizational structure changes. Assigning Data Governance responsibility to an independent executive “data governor” (who is NOT IT-dependent) requires significant changes to existing work flows and policies.Hiring a Sr. Director for Data Governance, a Data Quality Manager and Data Stewards helped with overcoming the fear. A Data Governance Steering committee made up of Senior Executives was also set up to help facilitate some of the work direction.Many internal Digital River teams and external Clients benefit from the centralization effort with the ERP, standardization and cleansing of the data. Our Accounting/ Finance/ Marketing month end close activities takes a few days. Client reports have limited reconciliation requirements (unlike the past). Many now understand the value of Data Governance and the Data Quality programs.The Impact assessment Phase involves Profiling the data using the Data Quality Tool to gather key pieces of informationFrom which Business rules are derived in a Workshop with Bus. StewardsThe Clarification and Remediation applies the business rule within the Data Quality Tool itselfSo lets take a look at an example of thisDQP: ERP Clarification & RemediationDQ Tool Business Rules were recorded in a Business Rule BookEach rule was approved and signed off by a Business Steward
35DQP: ERP Clarification & Remediation IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionIdentificationDQP: ERP Clarification & RemediationManagementDataWhere do we implement the Business rules?Impact assessmentMonitoringITBus.StagingClarification & remediationE-Com1DATA QUALITYETL drop zoneTSS ®payment_typevarchar2 (32 byte)VisaERPE-Com2Innovative solutions and Problem solvingTypically, Commerce platforms take orders and we need to load them into ERPWe stage the attribute before loading the information in ERP. But where do we implement the Business rules?The Data Quality Tool is inserted in the process using an ETL drop zone – to manage the ‘Business rule’For Example: you have 3 formats of the payment method coming through to the Staging areaIf the business rule is to recode it to VISA for these formats, then Data Quality Tool does that and sends it back to the staging environment for load to the ERPNow lets look at the Monitoring stepOnce a business rule is identified, ETL transforms records pertaining the column. In the staging environment, the ETL calls DQ to fire the business rule. This would standardize the data for load into the ERP based on a certified business rule. A Data Steward tracks an ERP Batch Error Queue on a daily basis. The Data Steward initiates Remediation paths for errors that are non-compliant to business rules.payment_idnumber (2)1payment_methodVISApayment_methodVisa1VSpayment_methodvarchar2 (32 byte)VISAE-Com3pay_methodchar (2 byte)VS.Each Business Rule is against a column:If the Payment method column value is: ‘Visa’ , ‘1’ , ‘VS’Then recode the Payment Method column value to ‘VISA’
36IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionDQP: ERP MonitoringMeasures the level of data quality = rate of compliance with business rules (DQ Tool output)Data Quality is measured monthly, after updates in Business Rules from previous reportData Stewards responsible for acting on DQ Dashboard metricsOver 400+ attributes have business rules fired.Consistently achieving 15-20% increase in the quality of data as a result of data cleansingThe Monitoring step is about measuring the rate of compliance to a business ruleWe’ve been historically been able to show Data Quality improvement as a metric (as shown here)You see a increase in Data Quality as a result in application of business rules to various ETL Processes for various platformsHence Data Quality for the batches is measurable against the business rules that were signed offAnd Data Stewards are responsible for the monitoringERP Data Quality Reporting and MonitoringData Quality Dashboards for the ERP are gathered regularly: These Dashboard measure the level of data quality which is equal to the rate of compliance with business rules (Data Quality tool output). Data Quality is measured monthly, with updates in Business Rules. These are then compared from previous month’s report to see if there are any adverse trends and changes. Data Stewards are responsible for acting on the DQ Dashboard metrics which may require a re-validation of the business rule with the Business owner/Technical owner OR which may require changing the Business rule to a newly certified Business rule.Overall, on a monthly basis, we track and monitor Data Quality business rules for over 400+ attributes that are required for the ERP. The DQP increases the Data Quality level by approximately 15-20%. Both internal users and external Clients who use the Business Intelligence reports benefit from the Data Quality program.And thanks to the ERP, ETL, BI, the Data Governance and Data Quality efforts, Digital River is now able to close its Accounting/Financial/Marketing books shortly after a Month end, Quarter end or Year end!
37BUSINESS Challenge 2Real TIME ADDRESS VALIDATION for Commerce stores
38The on-demand technology advantage Who We AreOur FocusOur PassionExperienceInnovationThe on-demand technology advantageIndustry Leading % UptimeManaged to < 40% Utilization7 Triple Redundant Servers WorldwideAn Average Day, We Support:1.5+ billion API callsServe 60 million pagesSend 3+ million sProcess 300,000 ordersCreate 5 authorizations/secHost 6+ terabytes of digital contentSaaS AdvantageChallenge 2: Cloud Commerce Billing & Shipping Address Order ErrorsIn 2010 Digital River was facing transaction challenges as we expanded physical shipments in the US and Globally for our Digital Software/Games and Physical Consumer Electronics segments.Digital River offers an on-demand Software as a Service (SaaS) technology advantage to our clients and customers. These include:Reduced upfront costs of operationsAccelerated technology adoptionRegular and Automatic feature updatesThe choice between remote control or fully manages servicesCommerce platforms SLA’s of % up time30+ API’s and 300+ integrationsPCI level 1 certificationTriple-Redundant global data centers managing platforms operate at % uptime.Some of the Average Daily Stats include:20 million client store pages served30 million s sent as part of marketing campaigns175,000 orders taken5 terabytes of digital content20,000 physical shipments and2 second page loadsDigital River’s solutions are constantly upgraded, tested and maintained to ensure client commerce is always up and running. We operate 24x7x365.Physical fulfillment throughout the world in consumer electronicsDigital River’s worldwide physical fulfillment for the CE segment entails:65+ warehouse locations5 million+ shipments annuallyReduced costs through automation andContinued Global expansion and Global fulfillment warehouse integrations
39E-commerce tailored to your needs Who We AreOur FocusOur PassionExperienceInnovationE-commerce tailored to your needsOur partners complement existing systems, address specific technology requirements, and evolve with the market and your growing business over time.DG and DQ real time activities are focused on- Payments and Fraud- Fulfillment and Logistics- Security and Compliance
40API First Methodology APIs Web Browser Desktop In Application Mobile Who We AreOur FocusOur PassionExperienceInnovationAPI First MethodologyWeb BrowserDesktopIn ApplicationMobileApp-StoreHosted Services and SubscriptionsAPIs
41Cloud Commerce Billing & Shipping Address Order Errors IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionCloud Commerce Billing & Shipping Address Order ErrorsIncorrect Cloud Commerce Billing and Shipping Address Order ErrorsChallenges:Increased Lost / Returned Package costsIncorrect taxation on ordersCons:Increased customer service costsUnsatisfied customersLoss of products and salesPotential for undetected fraudMany manual work efforts to go around the challengeDigital River Solution:Digital River implemented Real-Time Address validation (RTAV). A Data Quality Traffic Monitor/Router and a Data Quality Tool were selected for the RTAV.Enterprise Software licenses were acquired and Country Postal Templates and Country Postal Subscriptions were subscribed to.Data Management team was made responsible for the and Data Governance and Data Quality efforts pertain Addresses.And DQ efforts moved upstream from ERP batch to real-time.So with the Real Time Address Validation Challenge, the commerce billing/shipping address were resulting in error/correction challenges.This relates to Data Governance in that, if we don’t get the billing/shipping address correct we get Increased lost packages and incorrect taxation on ordersThe cons:Are Operating costs go upCustomers are not satisfiedThere’s a potential for fraudAnd Manual efforts are required to resolve these.So the Digital River solution was to implement RTAV but for that we had to go through an ROI process to justify the business case
42Business impact/ benefits and return on objective for RTAV IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionBusiness impact/ benefits and return on objective for RTAVBusiness impact/ benefits and return on RTAV objectiveIn Q an ROI study similar to the one above was conducted for the Real Time Address validation (RTAV) effort.We repeated using a 4-block template similar to the one conducted for the ERP DQ tool ROI effort. It summarizes Revenue retention, Shipping cost savings, a 3-5 year ROI analysis (Capital expenses vs. Operational expenses) and other soft benefits. Postal address formats/templates vary by country. If 5-7% of a country’s postal addresses change monthly as a result of People moving, New streets being built, Companies going bankrupt etc., it makes sense to purchase the postal directory regularly; monthly, quarterly, semi-annually, etc. depending on the country. We identified specific countries that were resulting in the most postal challenges for Digital River. US, Canada and Western European countries (Austria, Belgium, Denmark, Finland, France, Germany, Ireland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and the United Kingdom) were first targeted for Postal Directory subscription purchases.The Digital River executive staff and board reviewed the ROI for pros and cons of getting RTAV in place for our shopper stores and approved Data Management to proceed with a request for proposal (RFP).
43Due diligence: ADDRESS DATA QUALITY Vendor Review IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionDue diligence: ADDRESS DATA QUALITY Vendor Review6 months later, in 2010 Q2, a full blown RFP was initiated and 4 vendors in the Real Time Address Validation and Postal Address subscription space were selected for review using a template similar to the one above.After vendor presentations and internal review, a Vendor score card was used to identify the winning vendor. The RTAV DQ tool procurement process was initiated and enterprise contracts for Product licenses and Country postal directory subscriptions acquired. Hardware was procured and set up in our multi datacenter redundant architecture. Vendor professional services contractors were brought in to assist with the software install and production deployment.
44LENGTH of TIME RTAV has been in place/program Evaluation IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionLENGTH of TIME RTAV has been in place/program EvaluationLength of time the RTAV solution has been in place/program evolutionThe Goal was to have a single source of truth for all Country Postal Address information. The Data Quality Tool and Postal Directories were the ideal solution we had hoped for in an ideal enterprise license model. The Data Quality Shopper Store Real Time Address Validation Service (RTAV) was initiated at Digital River in Q It took a year to deploy to our production environments. It has been successfully used the past 3 years. And the client base using RTAV is expanding.Coming back to the Order Check out workflow at the source platformWe tore up the order checkout process and inserted Data Quality Tool calls for RTAV checksThe Data Quality Tool is integrated into the process to enhance the quality of the data about to be distributed and consumed across internal systemsData Cleansing at the source before consumption into Digital River’s ecosystemJason manages the Postal Directory Updates, Software upgrades to the Servers, Involved in constant monitoring and notification of processing issuesAs the Business lead I manage the- Data Quality Tool Product business relationship- Purchases of any necessary Data Quality Tool software, Country Templates and Country Postal Directories and- Build internal relationships to expand the use of the DQP internally`The checkout workflow starts when a product is place in a shopping cart and an order number gets assigned. At that point the shopper is invoked to supply their Billing/Shipping Address for verification (which is validated against the DQ tool address for the particular country). During the Address validation check with the country postal directories, the DQ tool provides a match level code to flag certain address text lines for further correction. These extend from match code 1 to 6:0. Exact match: Input data successfully matched to directory1. City/Province or postcode fail: No city/Postcode found/City misspelled2. Street name failure: No street name on input, either misspelled/missing3. House number range failure: Range doesn’t match the postal directory4. Street components failure: Avg. score lower than the acceptable score5. Multiple possible matches to directory: Input data incomplete6. Ambiguous Match: a match exists, but too many corrections are required to make the match viable. e.g. Rural Record Failure.Once addresses have been corrected/ validated, the shopper proceeds to enter their payment information (credit card, wire transfer or other) and complete the order.DQP: How RTAV works
45Scale of the RTAV Release Process solution (Enterprise) IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionScale of the RTAV Release Process solution (Enterprise)Scale of the solution (Enterprise wide)The RTAV is set up as a scalable Enterprise service to cover each of our Data Centers and client stores. The RTAV using the DQ Tool corrects a Postal Address when a postal address is sent to it for validation from the shopper store. Site level attributes and settings are used to control which client sites get to use the feature and allow for custom configurations of the shopper store. Our platform developers set up XML-over-HTTP as the protocol to transmit the API calls.Using some axioms, the Real Time Address Validation goal was to build an architecture that would have an average throughput of approximately 100 orders/sec. with an average address validation invocation latency of 10ms at percentile per page. Our Performance Engineering team tests have identified that we are at that Service Level Agreement (SLA) for the Platform-RTAV service.The RTAV data quality solution is on a 3 Data Center redundant and failover protected footprint. A release process has been put in place to help sustain new Data Quality tool code development for address parsing and matching and postal directory deployments. The Code releases are regularly scheduled. It allows enough time for Development, System testing, Integration testing, before production deployment.Implementation was against 3 Data Centers. The Data Quality Tool has a Traffic Resource Manager that interfaces with our applicationIt is designed to keep pace with changing workloads, the Director regulates traffic between calling applications and the cleansing and matching servers (multi-threaded, server processes management, stats reporting etc.).It was load balance and set up in Active/Active configuration – this is where our cleansing and matching servers are in ProductionData Quality Tool code deployment process was put in place, in concert with the production commerce platform release process
46DQP: Real Time Address Validation (RTAV) IdentificationManagementDataIntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionImpact assessmentMonitoringITBus.DQP: Real Time Address Validation (RTAV)Clarification & remediationE-Com Platform 1Bad AddressesData Quality &Traffic Monitoring Service3 Data Center red. solutionLoad balancedCode Promotion (Dev, Sys)..Platform Release CycleReal Time CleansingE-Com Platform 2Cleansed AddressesIT Owners,Code Owners,Tech. SME’sE-Com Platform 3Number and breadth of Business and Technical communities being served by the RTAV solutionEvolution of RTAVThe evolution of the Enterprise Data Management program at Digital River was initially focused to the ERP Batch mode activities (between ). We used ETL to validate addresses against Country Postal directories in the Data Quality Tool, and passing it back to ETL to load into ERP. We started off with around 18 countriesIn 2010, we engaged to bring Real Time Address validation to our shopper stores. Then we decided to move upstream and do the cleansing in Real-Time on our commerce applications. The commerce platforms make a call directly to Data Quality Tool through Traffic Monitoring Service in a multi-data center redundant solution with a 99.95% availability SLAIn the near future we plan to further expand on the available Country Postal Templates and Country Postal Directories that our Enterprise client stores can validated againstTraffic RouterHourly Batch CleansingBad AddressesETLDataStewardsDQP ToolData Quality & Profiling Discovery Tool1 Data Center solution with backupLoad balancedCode Promotion, Dev, Sys, Int, ProdERP Release CycleClean AddressesGlobal Postal DirectoriesERP SystemCountries coveredN.America (2)W. Europe Bundle (16)LAM Bundle (1)APAC Bundle (2 Multi-byte,1 single byte)Future ExpansionE.Europe expansionAPAC expansionLAM expansionBusinessConsumers/Owners
47The Team Evolution: Data Management at Digital River (2008-13) IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionThe Team Evolution: Data Management at Digital River ( )20082010Innovative RTAV solutions and Problem solvingRTAV is catering to multiple groups identified the Data Governance Steering committees. We continued to make progress even as corporate org-charts were changing over the years. We leveraged the same DQ Tool for batch mode cleansing and real-time cleansing. In 2012 we acquired the world wide Country template bundle after we realized it made financial sense to do that rather than continue buy only a few countries postal address templates as a time. We are going Global with the solution for our clients to benefit from it. We also acquired additional Postal Directory subscriptions for countries in Asia. We will acquire additional Postal Directory subscriptions as the business need arises.This RTAV service and Data quality solution is capable of managing various language and country combinations that we have to provide Real Time Address Validation coverage against. For some Asian countries we are still working out the details around double byte character Web Storefronts and RTAV formats.By providing Real Time Address Validation to our clients on their multi-lingual shopper stores we have added a highly scalable feature solution. It is a remarkable achievement that we can flag items as having been cleansed in real-time that we do NOT need to cleanse a second time as part of the ERP batch mode cleansing. As our clients expand their Global businesses to new countries, we’ll continue to support the shopper purchases via RTAV subscriptions to postal directories from new countries.Monthly dashboards and reporting have been set up to track clients benefiting from RTAV and the order volumes of addresses cleansed. We are also tracking the number of countries covered by our RTAV solution. In Dec 2012 alone, during our most busy quarter of the year, Digital River had approximately 200,000 orders go through RTAV, against around 20 Country postal directories, where we do a large volume of business, for approximately 20% of our clients.The evolution of the Data Management team, our Data Quality tools used, organizational reporting structure and dashboards created over the years show that we have consistently proved our successes in this topic. Our systematic approach and innovation culture allow us to deliver new Data Governance and Data Quality related capabilities2013
48OVERALL BENEFITS of the DATA QUALITY Program IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionOVERALL BENEFITS of the DATA QUALITY ProgramData Quality provides - Single, independent environment manages all business rules that ensures data quality for ERPDQ Traffic Routing Tool and DQ Tool provides the ability to conduct Real Time Address validation for the Commerce platforms and other batch mode cleansing functionality for the ERPDQP Tool Advantage: When new e-commerce platforms are integrated to the ERP, existing business rules are reused, minimizing redundant development, and centralized management of Business rulesDQP: A 4-step process that requires People, Process and Technology to support our Data Governance efforts2010 Pitney Bowes Software survey - 2/3 of organizations (revenues > $1Billion), have Data Governance activities underway (including MDM projects)Scale of the solution (Enterprise wide)The RTAV is set up as a scalable Enterprise service to cover each of our Data Centers and client stores. The RTAV using the DQ Tool corrects a Postal Address when a postal address is sent to it for validation from the shopper store. Site level attributes and settings are used to control which client sites get to use the feature and allow for custom configurations of the shopper store. Our platform developers set up XML-over-HTTP as the protocol to transmit the API calls.Using some axioms, the Real Time Address Validation goal was to build an architecture that would have an average throughput of approximately 100 orders/sec. with an average address validation invocation latency of 10ms at percentile per page. Our Performance Engineering team tests have identified that we are at that Service Level Agreement (SLA) for the Platform-RTAV service.The RTAV data quality solution is on a 3 Data Center redundant and failover protected footprint. A release process has been put in place to help sustain new Data Quality tool code development for address parsing and matching and postal directory deployments. The Code releases are regularly scheduled. It allows enough time for Development, System testing, Integration testing, before production deployment.Implementation was against 3 Data Centers. The Data Quality Tool has a Traffic Resource Manager that interfaces with our applicationIt is designed to keep pace with changing workloads, the Director regulates traffic between calling applications and the cleansing and matching servers (multi-threaded, server processes management, stats reporting etc.).It was load balance and set up in Active/Active configuration – this is where our cleansing and matching servers are in ProductionData Quality Tool code deployment process was put in place, in concert with the production commerce platform release process
49FURTHER RECOMMENDATIONS What other changes could potentially work better?
50People, Process, technology IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionPeople, Process, technologyHR GovernanceFinancial GovernanceData GovernancePeopleHR associatesFinancial analysts; accountantsData StewardsProcessHuman Capital ManagementFinance & AccountingData ManagementTechnologyHR systemsAccounting systems(G/L; Tax; Treasury)Data Quality; MDM; MDR systemsFunctional ProgramsSkill set mgmtRecruitingBenefits mgmtCompensation frameworkContractor mgmtTrainingBudget & forecastingTreasuryFinancial reportingTaxInvestment MgmtData Quality ProgramMDM ProgramMDR ProgramManaged assetLabor forceFinancial assets & liabilitiesDataPolicies & RegulationsHR policiesSOX, SAS 70, SEC, IFRS, etc…Privacy laws; HIPAA; SOX; DM Policies; etc…Functional leadersTraining MgrRecruitment MgrBenefits MgrComptrollerTax MgrInvestment MgrDQP MgrMDM MgrMDR MgrProcess ownerVP of HRVP of Finance / CFOVP of Data Management / CDO (Chief Data Officer)Data Governance need not be invented from scratch:Some companies have Data Governance as part of their IT GovernanceHere you see an image from Baseline Consulting (a premier data governance consulting firm).They’ve broken it down to 2 sections Governance and ManagementWith a Tactical approach being taken in the Data Quality end and things get more strategic on the Governance endNotice the scope of control gets larger on the strategic side
51New Org. roles Chief Data Officer/VP of Data Mgmt. IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionNew Org. roles Chief Data Officer/VP of Data Mgmt.IT / MISData Mgmt.Data Governance+IT GovernanceCIO / VP TechnologyCDO / VP Data Mgmt.Focus: Process MgmtFocus: Data MgmtData Mgmt.Some companies have Data Governance as part of their IT GovernanceHere you see an image from Baseline Consulting (a premier data governance consulting firm).They’ve broken it down to 2 sections Governance and ManagementWith a Tactical approach being taken in the Data Quality end and things get more strategic on the Governance endNotice the scope of control gets larger on the strategic sideManager / DirectorCannot be governed IndependentlyNot managed as a Strategic AssetConflict of interests between Technology and Data ManagementDifficult to enforce Quality rules across the enterpriseHigh cost and low returnsData becomes silo-driven (like IT…)Responsibility without authorityData Governed as an Independent AssetCentralized authority: CDO / VP Data Mgmt.Improved control over compliance and financial risksClear accountability for all aspects of dataCost reductions from uniform DM processesData scalable across the enterprise, and over time (growth, acquisitions…)Data Management no longer dependent on IT strategy
52Expansion of the EDM Matrix Organization IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionExpansion of the EDM Matrix OrganizationSenior DM ExecutivesCDO*DM Council/Steering CommitteeProgram ManagersDQMDMMDRLDM. . .Ownership of such a Data Management team lies with a CDO (e.g Bank of America, Yahoo, Federal Communications Commission etc.)Who works closely with a Data Management Steering committeeProgram managers are identified for the DQP, MDM, MDR, LDM, DRDP etc.EDM Matrix Org. with Program leaders, Data Stewards and Data Management Areas (such as Accounting, MarketForce, Affiliate, BlueHornet, Payments or other)DMA** 1DMA** 2Data Stewards ***DMA** 3DMA** 4* Chief Data Officer (typically reports to CTO, CIO, CEO, CMO, CSO)** Data Management Area: typically determined using a Data Consumption Matrix (regularly updated)*** Data Stewards can either belong to the EDMO, remain in their respective DMA, or both.
55Data Governance at Digital River IntroductionBusiness Challenge 1Business Challenge 2RecommendationsConclusionData Governance at Digital RiverIdentificationData Governance and the DQP: Managed process oversight toensure that data-related processes and controls are being followedData Governance at Digital RiverIs a Strategic and Permanent investment to treat Data as a Strategic AssetIt exists through a functional Enterprise Data Management programData Quality Program (DQP)A 4-step process. Requires People, Process and Technology to support our Data Governance effortsReduces Operational costs for order checkout and info. delivery processesReduces Risk exposures (financial, regulatory, market and strategic)Both Require:-An organizational change to the Ternary model (Business / Data / IT)A “Data Governor Authority” (e.g. VP of Data Mgmt.) and a dedicated EDM teamEffective use of Data Quality tools (for Profiling, Discovery, Cleansing etc.)Contrary to many beliefs the Data Quality Tool is NOT a DatabaseIt is a repository of business rules; Rules can be managed and reused.ManagementDataImpact assessmentMonitoringITBus.Clarification & remediationSince 2008 the Data Governance, Data Quality programs and the Data Stewardship programs at Digital River have been rolled out and expanded. The Data Governance Steering Committee continues to allow the Data Management operations to operate independently even while being engaged to meet immediate Business needs that typically take multiple years to get in place e.g. the ERP project, RTAV activities.Thus far, the Data Management team has operated on a small footprint; however, as Global commerce expands in our hyper-connected world via Social Media, Cloud, and Mobile, we expect to continue to manage data quality in our enterprise systems via batch cleansing mode or real time cleansing mode. We also expect to be engaged in Big Data cleansing. As Digital River continues to re-organize and make adjustments to strategy, we expect Data Governance and Data Quality to be part of various Steering committees that the Executive team is setting up for collaborative engagement across the enterprise. Overall, we continue to treat data as a strategic and valued asset to Digital River even as we adapt to business/technological disruptions in the market, internal cultural changes and corporate re-orgs. These are the reasons for continued DG, DQ, EDM best practices, progress and change at Digital River.
56DEEPAK BHASKARSr. Manager, Data Governance, Trillium Product Governance and ComplianceDigital River, Inc.DB_2008dbhaskar03dbhaskar2008