Presentation on theme: "Presenter: Kyle Berry, EPAC Program Manager & Gary Frazier, ILS"— Presentation transcript:
1 Division of Family and Children Services: EPAC and ILP Support Programs for Youth in Foster Care Presenter:Kyle Berry, EPAC Program Manager & Gary Frazier, ILSPresentation to:College Connections for Student Success ConferenceDate: February 18-19, 2014Georgia Department of Human Services
2 Vision, Mission, and Core Values Stronger Families for a Stronger Georgia.MissionStrengthen Georgia by providing Individuals and Families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults.Core ValuesProvide access to resources that offer support and empower Georgians and their families.Deliver services professionally and treat all clients with dignity and respect.Manage business operations effectively and efficiently by aligning resources across the agency.Promote accountability, transparency and quality in all services we deliver and programs we administer.Develop our employees at all levels of the agency.2
3 Educational Programming, Assessment and Consultation EPAC
4 The Need for Education Services IEP or 504RetainedOver8,000In CareSuspended or ExpelledMultiple School TransfersFailing Standardized Tests5,013 School-Aged Foster Youth (K-12)Reading below Grade LevelTrauma/NeglectAt the end of Federal Fiscal Year 2013, 87% (4,362) of GA foster youth had been referred to and served by EPAC.
5 Educational Programming, Assessment, and Consultation OverviewThe EPAC Unit provides comprehensive academic support services focusing on improving educational outcomes and the academic achievement of children and youth, ages 5 to 17 in the custody of Georgia Division of Family and Children Services. EPAC services are supported through TANF funding and are initiated through case manager or CPS referrals. Upon initial placement into foster care, children and youth are referred to EPAC for a comprehensive diagnostic educational assessment and subsequently, are monitored for ensuring adequate academic progress.
6 Educational Programming, Assessment, and Consultation Overview (continued)EPAC currently has 14 Education Support Monitors (ESMs) who manage educational services for all school aged youth in care. ESMs are assigned regionally to provide individualized case consultation and to assist case managers in linking children and youth to local education support services, while adhering to local school district policies and procedures. Additionally, EPAC is responsible for procuring educational services from either within the community, local education agencies or EPAC program assigned.During this current fiscal year, EPAC has contracted with over 230 certified Georgia Teachers who provide specific, one-on-one academic support.
7 Educational Programming, Assessment, and Consultation Organizational StructureState Office PersonnelProgram ManagerKyle D. BerryAsst. Program ManagerJennifer WilliamsProgram AssistantTiffiny DavisData ManagerNesha JairanOperations AnalystPrimos CobbEducation Quality MonitorShawn DavisonEducation Support MonitorsReg. 1-2 Marilyn PetersReg. 3W Christopher JonesReg. 3E (Vacant)Reg. 4 Autumn ShepardReg. 5, 7 Robin BrooksReg. 6, 9 LeAnne WorleyReg. 8 Angela ThompsonReg. 10 Amie HenryReg. 11 Mary MollayReg. 12 Tiffiny NelsonReg. 13 (Vacant)Reg. 14 Robin StewartReg. 14 Shantel TateReg. 15 Jenny Summerlin
8 Reevaluation of Educational Need Educational Programming, Assessment, and Consultation Services ContinuumReferralsAssessmentsEducational RecordsDFCS EPAC Action PlanDelivery of ServicesResource ManagementReevaluation of Educational Need
9 Core EPAC Services 3 Tier EPAC Service Model Local Resource Management Contract MonitoringEducational AdvocacyLocal Resource Management
10 3 Tier Service Model Educational Advocacy Resource Management Contract MonitoringDiagnostic Educational Assessment & development of Educational Action PlansEducational Resource CoordinationEPAC Tutorial ServicesTraining and Staff DevelopmentCommunity Programs & PartnershipsEducational Transportation ServicesConsult and/or attend case staffing, IEP meetings, Transitional Round Tables, etc…Local Education Agencies and GA Department of EducationSLDSFLIP/Title 1Summer School and Credit Recovery Services
11 Access to online educational records for dfcs staff Statewide Longitudinal Data SystemAccess to online educational records for dfcs staff
12 Statewide Longitudinal Data System What is the primary purpose of the Georgia SHINES and SLDS connection?To expediently attend to educational needsTo improve educational stabilityTo help prepare a brighter future for our childrenWhat are the benefits?Access to historical education informationIndicator for SWD (student with disability)Academic performance trends — student specificHistorical attendance dataAccess to standardized test scoresAccess to the unofficial transcriptAssist with case planning
16 Educational Programming, Assessment, and Consultation DHS Policy – Education StabilityThis policy was disseminated to the field on August 1, 2013It provides practice guidance to direct service workers and all other field staff about Education Stability for children and youth in foster careThis policy specifically covers how EPAC, through its Education Support Monitors, engage case managers and provide educational consultation in the following areas:Collaborations with Local Educational Agencies (LEAs)Determination of Appropriateness of Educational SettingsDFCS contact for District Level Homeless LiaisonsAssist in development of RTI, IEP, and/or 504 PlansHomeless and Unaccompanied Youth ReferralsEducational Stability Transportation Funding Request Protocol
18 Homeless and Unaccompanied Youth When a child has been identified as a Homeless and/or Unaccompanied Youth, the following procedure will be followed by the Division of Family and Children Services In-take Officer(s).When an identified homeless or unaccompanied youth has been identified to CPS/In-Take, a referral form (176) will be completed and submitted to Educational Programming, Assessment and Consultation Unit (EPAC).Referral form will be processed by EPAC (Operations Analyst) who will record the provided information in the Homeless & Unaccompanied Youth (HUY) Data System.Based upon the Local Educational Agency identified on the referral, EPAC will contact the appropriate Homeless Liaison who should then direct services for the youth under the guidelines of McKinney-Vento.EPAC/DFCS will periodically check-in with the Homeless Liaison to ensure services were provided to youth.
19 Steps to Ensure Educational Stability Educational Stability Field GuideEducational Stability ChecklistEducation Transportation Funding Request Protocol
20 Transportation Protocol to Support Educational Stability Educational Stability transportation funds should be used to support the practice of ensuring foster children and youth remain in their home school/school of origin as part of Educational Stability
21 Transportation Considerations Transportation OptionsDetermining FactorsFoster ParentPublic transportation/Mass TransitVan poolsTaxisPrivate transportation servicesAge of child/youthLocation of placement and distance from school of originChild/youth’s physical and cognitive abilitiesChild/youth’s developmental abilities
22 Internal and External Stakeholders EPAC Partners
26 Independent Living Program Overview The State of Georgia recognized that without appropriate services, planning and support, our youth would not have a successful transition foster care. Our youth showed higher rates of homelessness, unemployment, poverty, delinquent or criminal behaviors and dependence on various types of public assistance. In response, the State of Georgia implemented the standards and support of the Chafee Foster Care Independence Program (CFCIP) which provided states with greater funding to prepare foster youth for the transition to adulthood.I will start the presentation with an Overview of the ILP Program.Without appropriate services, planning and support our youth would not have a successful transition from foster care. So, we implemented the support of the Chafee Foster Care Independence Program which provided an increase of funding to prepare foster youth for the transition to adulthood.Our mission is to provide eligible youth with opportunities to successfully prepare for adulthood, by providing appropriate resources and connections with community partners.
27 ILP MissionIs to provide eligible youth with opportunities to successfully prepare for adulthood, by providing appropriate resources and connections with community partners.
28 ILP Outcome MeasuresOur program comprise of six outcome measures targeting:education attainment;financial self-sufficiency;avoidance of homelessness;positive connections with adults;avoidance of high-risk behaviors; andaccessing health insurance.These outcomes assess our performance in the delivery of services and support to ensure successful transitions.To promote our mission, we have six outcome measures.Education AttainmentAvoidance of HomelessnessPositive Adult ConnectionJust to name a few.These outcome assess our performance in the delivery of services and support to ensure successful transitions.
29 Services and ProgramsTo achieve successful outcomes, we provide an assortment of services such as educational workshops/conferences, independent living skills needs assessment, post secondary supports, academic supports, financial assistance, employment programs/training, Individual Development Accounts Matching Program and monitoring of the Written Transition Living Plan.
31 Eligible Youth for SFY13A total of 2588 youth were eligible to receive ILP services. Out of the 2588, 2385 youth or young adults in and out of foster care received ILP services/support.
32 ILP Funded Supports/ Services Education & Enrichment ExpensesTutoring , Summer School, Community Activities, Driver's Education, GED PreparationTransitional LivingPartial Rental Reimbursement, Utility Deposits, Rental Deposits, Emergency AssistancePost Secondary Educational ExpensesTutoring, Tuition, Books, Room and Board, Transportation Assistance.Individual Development Account (IDA)Savings Account Matching, Stipends.Some ways youth can be supported using ILP funds. This is not an extensive list. Specific monetary limits are based upon availability of funds and the specific needs of the youth.
34 Education and Enrichment Expenses DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Summer or Evening School FeesSSCM must obtain approval through the ILS. Once funds have been approved, then the provider can purchase the items, or pay for workshops/ conferences. Original receipts must have the provider and youths signature on them. Receipts are then submitted to the SSCM which will submit to the ILS for reimbursement.Skills Conferences, Trainings, and WorkshopsIndependent Living life skills, conferences, training, workshopsPersonal Computers and PrintersPersonal computers and printers, if required by the schoolGraduation FeesNon-Essential Graduation Feesclass ring, senior pictures, announcements/invitations, yearbooks, etc NOT to exceed $ total and youth must have senior classification
35 Education and Enrichment Expenses DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Tutoring Through EPACTutoring (up to $ academic per year)Children (ages 5 to 17) must be referred to EPACILP eligible youth ages who are not or become no longer EPAC supported tutoring may be supported by ILP fundsSSCM would submit a referral to the EPACDriver’s Education$500 limitSSCM must obtain approval through the ILS. Once funds have been approved, then the provider can purchase the items or class. Original receipts must have the provider and youths signature on them. Receipts are then submitted to the SSCM which will submit to the ILS for reimbursement.Enrichment/Safety ActivitiesPromotes the well-being of ILP eligible foster children 14 and older by providing them with enrichment activities through programs such as Red Cross, YMCA, summer camps/community workshops, church camps, classes (dance, art, sports, band, swimming, karate and music lessons)Not to exceed $ per activity/fiscal year for non-school related activities.
36 Education and Enrichment Expenses DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Extra-Curricular ActivitiesBand, band uniforms, instruments, athletics, cheerleading, and school sponsored clubs, etcSSCM must obtain approval through the ILS. Once funds have been approved, then the provider can pay for the services. Original receipts must have the provider and youths signature on them. Receipts are then submitted to the SSCM which will submit to the ILS for reimbursement.Transportation to ILP ActivitiesTransportation to and from ILP Sponsored activitiesSupport GroupsSupport groups such as Ala-non, Ala-teens, anger management, stress management, parent education, child development, etcTesting/Test Preparation and College Application FeesTesting and test preparation for undergraduate and graduate admission, includes youth who are applying to college, and preparing to take the ACT/SAT
38 Post Secondary Education Support DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Tuition, Registration, FeesTuition, registration, and fees, such as athletic activities, technology, etcYouth must apply for Post Secondary Education by 7/1/13. Applications are provided through the ILS.Books, Supplies, Tools and EquipmentRoom and Board – On CampusRoom and board (on-campus housing)On-campus housing should be paid directly to the vendor (i.e. school, education institution)Room and Board – Off Campus BoardRoom (off-campus housing), the off-campus housing is limited to ½ the rental rate or $ whichever is lessOff Campus Housing should be a reimbursement paid directly to the client upon receipt of payment to the ILS
39 Post Secondary Education Support DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Uniforms and SuppliesUniforms and supplies for training programsYouth must apply for Post Secondary Education by 7/1/13. Applications are provided through the ILS.Personal Computers/PrintersPersonal computers and printers, if required by the schoolYouth must attend a Computer Conference thru the ILP.Tutoring Through EPACTutoring (up to $ academic per year)Stipends – On CampusSubsistence stipend as neededYouth living on-campus with a meal plan are eligible for a $75 stipend monthlyYouth living on-campus and do not have an on- campus meal plan are eligible for a $150 stipend monthly
40 Post Secondary Education Support DESCRIPTIONSPECIFICSERVICE REQUIREMENTHOW DO YOU ACCESS SERVICES?Stipends – Off CampusSubsistence stipend as neededYouth living off-campus and do not have an on-campus meal plan are eligible for a $150 stipend monthlyYouth must apply for Post Secondary Education by 7/1/13. Applications are provided through the ILS.TransportationTransportation assistance – not to exceed $ per state fiscal year and cannot be used toward purchase, maintenance or insuring of a personal vehicleTesting and Test PreparationTesting and test preparation for undergraduate and graduate admission, includes youth who are applying to college, and preparing to take the ACT/SAT)
41 Youth Educational Achievement 2013 GraduatesHigh SchoolCollege23435High School Youth11th Grade12th Grade406351Current College Attendees251This past school year, the GA Division of Family and Children Services had 35college youth graduate as well as 264 General Education Development (GED) and high school youth.