Presentation on theme: "Introduction to Campus Community Why should I care about Campus Community data? January 11, 2006 Updated January 25, 2006."— Presentation transcript:
Introduction to Campus Community Why should I care about Campus Community data? January 11, 2006 Updated January 25, 2006
Today’s agenda What is Campus Community? What is the scope of Campus Community for STARS implementation? Where do Campus Community data fields come from? How will we use Campus Community? How will we work together?
What is Campus Community? Core of PeopleSoft Campus Solutions package Shared by Human Resources, Payroll, Alumni Affairs & Development, and Student areas Within Student Administration, shared by Admissions, Registrar, Financial Aid, and Bursar
What is Campus Community? A person is a person is a person… Data common to people such as Names Addresses Phone numbers Citizenship Ethnicity Single person ID – not SSN!
Person Data Name Address Gender Ethnicity Student Data Grades Financial Aid Award Tuition Charges Degrees Prospect/Applicant Data GRE Scores Recommendation HS Transcript Employee Data Job Information Pay Rate Benefits Alumni Data Volunteer Activities Giving History
What is Campus Community? An org is an org is an org…(unless it’s an Academic Org!) External Organizations can be Schools Agencies Vendors Data common to external organizations such as Names Locations Phone numbers Single organization ID
What is Campus Community? The 3C’s Communications Checklists Comments People or organizations Event tracking On and off-campus events Not Resource25 replacement
What is included? Several areas of Campus Community included in STARS implementation Biographical/Demographic Data such as Name Address address Gender Ethnicity Citizenship Military Status
What is included? Also included… Search/Match Search for existing records Helps to prevent duplicates Service Indicators Negative service indicators (holds) FERPA
Service Indicators Service Indicator Flag
What is included? Also included… External organizations – high schools, colleges, agencies, vendors 3C’s Communications 3C’s Checklists Events
What isn’t included? Several areas determined to be out of scope for STARS implementation, including Religious preference Health/immunization tracking Extracurricular activities SEVIS
To be determined Throughout STARS IDP’s, decisions will be made on areas such as 3C’s Comments Person-to-person relationships Athletic participation
Topics for other sessions Detailed IDP’s will address Service Indicators “Holds” Setup and use 3C’s Communications, Checklists, and Comments Setup for SA modules Best practice coding schemes
Topics for other sessions Search/Match On-line and batch searches Preventing duplicates Setup and use FERPA Setup Much more!
Where do data elements come from? Bio/demo data created or updated from Data loads Test scores Prospect/applicant loads ISIR loads Manual Entry Prospects Applicants Students Self Service!
More Self Service
STARS Address Types Student Home Billing 1 and 2 Boarding School University assigned – Residence Hall Local – Not a Residence Hall Human Resources, Payroll, and Alumni Affairs/Development Address Types Home Work Business Seasonal Preferred Decisions so far Similar types for phone and
Decisions so far Name Types Primary – all changes must be via OUR Preferred Self Service No primary name changes No University assigned address, , or phone changes No Billing 2 address changes
Need to work together All part of core Campus Community module Shared data and information No longer in our own silos Lots of benefits Reduced number of interfaces Less duplicated work Common data values and definitions Consistent reporting We need to play nice!
Need to work together Critical that Admissions, Registrar, Financial Aid, and Bursar work together Define consistent uses of Campus Community Define consistent and flexible coding schemes Make decisions as a team Critical that STARS work with Human Resources Payroll Alumni Affairs & Development
Need to work together Shared Data Committee (SDC) Review proposals for use and coding schemes Provide feedback, questions, suggestions Approve proposals Endorse policy proposals for PS Directors Representation from HR, Payroll, AA&D, Student, and CIT Single point of contact Work with Cassie Dembosky Proposals for SDC Report back to each team
“Living together is an art.” William Pickens, 1932 US educator, university dean, field secretary for the NAACP
Questions? Cassie Dembosky Campus Community Lead