1. State Assessment Accommodations: Verification and Monitoring Melissa Gholson Office of Assessment and Accountability

2. 2013-2014 Participation Guidelines The document includes references to current state policies and procedures. The document was revised in December Updated to reflect the changes for online assessment. https://sites.google.com/a/wvde.k12.wv.us/oaar-file- cabinet/accommodations

3. Code Summary Exhibit 2.Acceptable Options and Accommodations for Students With Disabilities by WV-MAP Assessment Options and Accommodations Key: AAccommodation allowed WVEIS Code OOption to standard conditions allowed to all students N Not allowed WESTEST 2 RLA Multiple Choice WESTEST 2 RLA Online Writing Mathematics WESTEST 2 Science WESTEST 2 Social Studies ACT EXPLORE ACT PLAN ACT COMPASS APTA Smarter Balanced Presentation P01 Use text to speech, excluding ELA reading passages (Smarter Balanced, WESTEST 2 & NAEP) AAAAANNNMNA P02 Have test read aloud verbatimNNAAAAAAAOA P03 Use braille or other tactile form of printAAA AAA ANNAA P06 Have test presented through sign languageNAAAAAAAAOA P13 Use text to speech, including ELA reading passages (Smarter Balanced–for documented need, grades 6-11) NNNNNNNNNNA P14 Have test read aloud, including passages (Smarter Balanced –for documented need for grades 6-11; students who are blind/low vision grades 3- 11 who do not yet have adequate braille skills) NNNNNNNNNNA

4. ONLINE WRITING

5. General Reminders P26 Have directions, passage and prompt read aloud (Allowed for WESTEST 2 Online Writing and NAEP Writing) This is the only read aloud option for this test. P02 is not a universal read aloud code for Online Writing. R04 Indicate responses to a scribe, all elements to be scored (Smarter Balanced, WESTEST 2 and Online Writing) http://wvde.state.wv.us/oaa/westest_training_writing_scribe.html

6. Screen Readers P21Use screen-reading software to access computer Allowed for: WESTEST 2 Online Writing, ACT COMPASS Mathematics and other computer-based assessments excluding WESTEST 2 and Compass Writing Skills. Description: Screen-reading software provides text-to-speech translation. When to select: For students who are vision impaired, and for whom the use of screen-reading software is the typical mode of accessing written material. Notes for implementation: Screen readers are allowed only when it is typical access. Only JAWS 11 and 12 work as well as Systems Mobile Access (see Appendix L on page 89 for more directions). On NAEP the text-to-speech function is a built-in universal design element.Appendix L89

7. High Contrast P28Use high contrast for online assessments Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS, NAEP, and other computer based assessments. Description: Enable students to adjust screen background or font color, based on student needs or preferences. This may include reversing the colors for the entire interface or choosing the color of font and background. Reverse contrast turns the screen from white to black and creates text in white. When to select: For students who have vision or perception difficulties and use this accommodation instructionally. Students with attention difficulties may need this support for viewing test content. It also may be needed by some students with visual impairments or other print disabilities (including learning disabilities). Choice of colors should be informed by evidence that color selections meet the student’s needs.

8. WESTEST 2 ACCOMMODATIONS Preparing for Spring 2014

9. WESTEST 2 Accommodations P01 Use text to speech, excluding reading passages – Text is read aloud to the student via technology (Embedded into the platform). The students are able to control the speed as well as raise and lower the volume via a voice control. – This support may be needed by students with reading- related disabilities or by students who are blind and do not have adequate braille skills. – For WESTEST 2 this accommodation will be provided via recordings. The student will need headphones. – Emphasizes student independence.

10. P01 Use text to speech, excluding ELA reading P02Have test read aloud. (There are no books with online testing. Teacher will read directly from students screen). NEW Human reader Listen to recorded voice through headset Understanding the difference between P01 and P02 for the WESTEST2

11. Enlarge Text P22 Enlarge text on a screen Description: Screen-enlarging software may involve the use of enlarged computer monitors or computers with screen-enlargement programs. Some students use closed- circuit television to enlarge print and display printed material with various image enhancements on a screen. When to select: For students who are visually impaired, and for whom computer screen adjustment is the typical mode of accessing onscreen written material.

12. High Contrast P28Use high contrast for online assessments Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS, NAEP, and other computer based assessments. Description: Enable students to adjust screen background or font color, based on student needs or preferences. This may include reversing the colors for the entire interface or choosing the color of font and background. Reverse contrast turns the screen from white to black and creates text in white. When to select: For students who have vision or perception difficulties and use this accommodation instructionally. Students with attention difficulties may need this support for viewing test content. It also may be needed by some students with visual impairments or other print disabilities (including learning disabilities). Choice of colors should be informed by evidence that color selections meet the student’s needs.

13. All available WESTEST 2 Accommodation Codes P01 Use text to speech, excluding ELA reading passages –embedded (provided online) WESTEST 2 a recorded voice the student will need headphones P02Have test read aloud -WESTEST 2 may be administered individually by a trained examiner. P03Use contracted braille or tactile graphics P06Have test presented through sign language P15Have directions only read aloud –Provided by a human only unless P01 P16Have directions presented through sign language P17Use secure electronic braille note taker P18Have directions rephrased by trained examiner P19Use large print edition P21Use screen reading software (Will not be compatible-NA) P22Enlarge text on screen (Large Font Size)

14. WESTEST 2 Codes (continued) P23Use a magnifying device to enlarge assessment material P24Use electronic translator or sign-dictionary to present test P25Use electronic translator or sign dictionary to present directions only P26 Have directions, passage and prompt read aloud P27Use approved bilingual word to word dictionary P28Use high contrast on screen (For WESTEST 2 Online the student will be able to receive color font and background options) P29Use sign-dictionary to present test, including directions R02Indicate responses to a scribe (multiple-choice) R03Use braille or tactile graphics R04Indicate responses to a scribe (constructed, extended and gridded response) R05Use an abacus

15. WESTEST 2 Codes (Continued) R11Use computer or other assistive technology device to respond R13Provide physical support R15Use a bilingual word to word dictionary R16Mark responses in large-print test book R17Use an electronic translator to respond T03Take more breaks (no studying) T04Use extra time for any timed test (extended time)(NAEP, ACT Explore and Plan are timed) T07Flexible scheduling, same day

16. SMARTER BALANCED FIELD TEST ACCOMMODATIONS

17. Smarter Balanced Smarter Balanced website has more specific guidelines on General Accessibility Guidelines ELA Audio Guidelines Mathematics Audio Guidelines ELL Guidelines Signing Guidelines Tactile Guidelines Bias and Sensitivity Guidelines Style Guide

19. Smarter Balanced Universal Tools Available to all Designated Supports Available for Students with LEP, IEP and 504 Plans Accommodations Available for Students with IEP and 504 plans. Embedded Breaks Calculator Digital Notepad English Dictionary English Glossary Expandable Passages Global Notes Highlighter Keyboard Navigation Mark for Review Math Tools Spell Check Strikethrough Writing Tools Zoom Color Contrast/P28 Masking /P37 Text-to-Speech /P01 Translated Test Directions/P30 Translations(Glossary)/P31 Translations (Stacked)/P32 Turn off Any Universal Tools/P33 American Sign Language/P34 Braille/P03 or P35 Closed Captioning/P36 Text-to-Speech/P13 Non- Embedded Breaks English Dictionary Scratch Paper Thesaurus Bilingual Dictionary /R15 Color Contrast/P38 Color Overlay/P39 Magnification/P23 Read Aloud/P02 Scribe/R04 Separate Setting/T09 Translations(Glossary)/P41 Abacus/R05 Alternate Response Options/R11 Calculator/R19 Multiplication Table/R20 Print on Demand/P40 Read Aloud/P14 Scribe/R04 Speech-to-Text/R21

20. What about the other codes? Smarter Balanced does not provide/allow for P06, P15, P16,P17, P18, P19, P24,P25, P26,P27,P29, R02, R13, R16, R17, R18, T03,T04, T07 P21-screen reading software-Smarter is compatible with JAWS and Window Eyes P22-universal zoom is provided to all

21. Smarter Balanced Reading Supports P01 Use text to speech, excluding ELA reading passages (Smarter Balanced & NAEP) P02Have test read aloud (All WV-MAP tests excluding Smarter Balanced ELA reading passages, WESTEST 2 RLA/Online Writing, ACT COMPASS Writing Skills and NAEP Reading) P13Use text to speech, including ELA reading passages (Smarter Balanced –for documented need, grades 6-11) Form required P14Have test read aloud, including passages (Smarter Balanced –for documented need for grades 6-11; students who are blind/low vision grades 3-11 who do not yet have adequate braille skills)

22. Documented Need: P13

23. Smarter Balanced P03Use contracted braille or tactile graphics (All WV-MAP tests excluding NAEP computer-based) P23 Use a magnifying device to enlarge assessment material P28Use high contrast on screen (Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS,NAEP, and other computer based assessments) P33Turn off any universal tools (Smarter Balanced) P34Use embedded American Sign Language (Smarter Balanced – for ELA listening and math items only ) P35Use non-contracted braille and tactile graphics (Smarter Balanced) P36Use closed captioning (Smarter Balanced – for ELA listening and NAEP) P37Use masking (Smarter Balanced)

24. Smarter Balanced P38Use color contrast (Smarter Balanced – in conjunction with print on demand) P 39Use color overlays (Smarter Balanced – in conjunction with print on demand) P40Use print on demand (Smarter Balanced) P41 Provide translations glossary (Smarter Balanced ELL only for paper pencil version) R04 Indicate responses to a scribe R05Use an abacus (Smarter Balanced, WESTEST 2 Mathematics and Science, APTA, ACT COMPASS Mathematics, ACT EXPLORE and PLAN)

25. Smarter Accommodations R11Use computer or other assistive technology device to respond (Alternate response options)(All WV-MAP tests) R19Use calculator (Smarter Balanced –for students needing a special calculator, e.g. braille or talking) R20 Use multiplication table (Smarter Balanced) R21Use Speech to Text (Smarter Balanced) T09Provide separate setting (Smarter Balanced)

26. Smarter Balanced ELL Only P30 Provide translated test directions (ELL Smarter Balanced – for math items only) P31 Provide translations glossary (ELL Smarter Balanced – for math items only) P32Provide translations stacked (ELL Smarter Balanced – for math items only) R15Use a bilingual word-to-word dictionary (All WV-MAP and Smarter Balanced ELA- performance task full writes excluding WESTEST 2 RLA and Online Writing, ACT COMPASS Writing Skills and NAEP Reading and Writing)

27. ACCOMMODATIONS MONITORING

28. State Accommodations Monitoring Policies West Virginia Policies: 2340, 2419, 2417 provide guidance for accommodations for students with IEP, 504 and LEP plans. All required district and state assessments must provide accommodations monitoring using the WVS.326 Process. Students should always receive the accommodations identified in their plans for other assessments. Individual accommodations data is archived in the West Virginia Education Information System (WVEIS). 28

29. Selection of accommodations are documented in the IEP,504 or LEP District Accommodations data is entered into WVEIS system: Online IEP, LEP and 504 plans District Accommodations data must be verified prior to assessment: WVEIS WOW Tab District Accommodations data is pulled to identify the appropriate accommodations for WVS 326 forms: WVDE Accommodations provision data is collected, analyzed and reports created and shared: WVS 326 Process District/WVDE The Accommodations Process

30. ACCOMMODATIONS VERIFICATION WVEIS WOW

31. Prior to Testing: Verification Follow the steps outlines in the Participation Guidelines. Accommodations are verified: (WVEIS WOW is compared to current IEP,LEP and 504 plan) Assessment decisions are made prior to testing. The only way to change an accommodation(s) is by holding an appropriate IEP meeting/addendum. Finalizing it in the Online IEP.

35. Your County

42. THE WVS 326 FORM & MONITORING

43. The 326 Process The WVS.326 form will be provided for all WV-MAP assessments. One form will be provided for each student who should receive accommodations. WVS. 326 video http://wvde.state.wv.us/oaa/videos/WV_32 6/Documentation%20Procedures.zip http://wvde.state.wv.us/oaa/videos/WV_32 6/Documentation%20Procedures.zip

44. WVS.326 New WVS.326 form includes all the accommodations changes All pre-slugging and data entry one side(no flipping back and forth) Directions on the back side Data entry is the same Complete information on accommodations and the WVS. 326 process is included in the Participation Guidelines.

45. During the Assessment Data is marked for each accommodation that a student should be receive according to their current plan. If you provide an accommodation not identified on the form, you have over-accommodated a student. You may add an accommodation to a pre-slugged form; if you need to delete an accommodation, a new form must be filled out. Teachers/BLC review forms daily at the site to assure they are documenting the form correctly. Report all errors to Principal/BLC.

46. Let’s Talk About Codes If you mark Provided “Yes”- this means the student was given the identified accommodation. If you mark “No”- this means the student was not provided the identified accommodation. This is an accommodations breach UNLESS it is a: Code 1-the student refused; or Code 2-the accommodation is not allowed/applicable for this test If “no” is not marked with a code 1 or 2, then it constitutes an accommodations error that requires documentation.

47. Common Errors in Filling Out the WVS.326 Form Over-accommodating Selecting “Yes” when accommodation is not pre-slugged Selecting “Yes” when an accommodation was not allowed/not applicable Under-accommodating Failing to provide a currently identified accommodation Selecting “No” and failing to identify a code 1 (refused) or code 2 (not allowed/not applicable)

48. Training Issues Reasons for errors Not understanding when specific accommodations are allowed for a test Inappropriate use of the not applicable/not allowable reason code Accommodations not verified/finalized or entered by the pre-slug Failure to sign or date the form How to Fix Retrain on accommodations Use the quick guide in Participation Guidelines Clarify how to use NA reason code Emphasize how to add an accommodation Remind examiners to review sheets before submitting

49. What to do about students who do not receive accommodations? All incidents for failing to provide an accommodation requires written documentation. The CTC will review all accommodation breaches with principals/building level coordinators and report any findings to the Special Education, Title III and/or 504 director(s) and to the Office of Assessment and Accountability. If a student has been denied accommodations listed within the IEP, 504 or LEP plan, there has been a breach in the integrity/accuracy of test results. Therefore, the CTC or county special education director should contact the principal who must inform the parent/guardian of the testing administration breach and provide the following options: – Test is invalidated and the student is retested using a breach form (if the testing window is still open). – Test is scored. – Test is invalidated and student receives a score of ―0. If the second or third option is selected—there must be a signed written agreement between the parent/guardian and principal/building level coordinator. Copies of the agreement must be kept on file with the CTC/county special education director, Section 504 director, or Title III director.

50. WVS.326 REPORTS

51. WVS 326 State and District Accommodations Report Provision of accommodations data by content area 7 reports were generated for each content area to summarize (1) provision rate, (2) refusal rate, (3) not allowable rate, and (3) number of students over- accommodated – State, district, school-level reports – Intended uses of these data – Set specific targets for provision rates – Identify common errors to inform your training – Eliminate under- and over-accommodation

52. WVS. 326 Accommodations Reporting 1. Count of Students with Accommodation This report provides the total number of students with the accommodation listed on the front of the 326 form (this number serves as the denominator for all rate calculations in reports 2 – 6). 2. Provision Rate This report provides the percentage of students with the accommodation for whom the accommodation was marked “provided.” 3. Not Allowed Rate This report provides the percentage of students with the accommodation for whom the accommodation was marked “not provided” and the “not allowed” code was provided in the reason field. 4. Refusal Rate This report provides the percentage of students with the accommodation for whom the accommodation was marked “not provided” and the “refused” code was provided in the reason field. 5. Not Provided (no reason indicated) This report provides the percentage of students with the accommodation for whom the accommodation was marked “not provided” but no reason code was provided. 6. Not Provided (blank) This report provides the percentage of students for whom no information was provided on whether or not the accommodation was provided. 7. Count of Students Over- accommodated This report provides the number of students who do not have the accommodation listed in the pre-slug file, but for whom the accommodation was marked “provided.”

53. State Reports

54. District Reports

55. FINAL REMINDERS

56. Accommodations Data Be sure the current and appropriate accommodations are reflected in the WOW Accommodations App. How is the data entered into the system: Accommodations for students with disabilities will be entered by finalizing the data in the Online IEP. With the exception that students with a 504 plan will be entered into green screen. Accommodations for students who are LEP will be entered by the LEP Plan. How is the system data reviewed and verified: All accommodations are verified by the WVEIS WOW Accommodations APP which supports the WVS 326 monitoring of accommodations.

57. Accommodations Checklist Identify accommodations changes for each assessment (WESTEST 2 including Online Writing and Smarter Balanced Field Test). Emphasize the collection dates. Review IEP’s, 504’s and LEP’s for any changes necessary regarding changes for accommodations. Conduct any addendums or meetings for students to be eligible to receive the appropriate accommodation prior to collection dates. Districts must verify and record each student who receives accommodations. This means the Online IEP must be “finalized”.

58. Reminders Review the changes to accommodations and their codes prior to each assessment. Review the WESTEST 2 accommodations changes for the transition online. Review and consider Smarter Balanced field test accommodations, if the student is taking the field test this spring. Select Smarter Balanced accommodations for all IEP’s written after April 1.

59. Data Collections for Accommodations SY 2013-2014 Writing Assessment: Certification due date Jan. 15 WESTEST 2 & SBAC Field Test: – Feb 7-14 - Certification Window – Feb 14* by 11:59 PM - Certification Due Date APTA: March 15

60. Resources Make good decisions about who should be receive accommodations Participation GuidelinesParticipation Guidelines OAA File Cabinet-Accommodations folderAccommodations folder Accommodations checklists Smarter Balanced Accommodations Guidelines Smarter Balanced Practice Tests

61. Updating WVEIS Accommodations Codes A Quick sheet containing all accommodations codes Bold codes are embedded New codes or updated definitions are highlighted Will be included in the updated PG, WVEIS…

62. Why do we have to improve? “It is not enough to have a list of available accommodations. Rather, accommodations must be used for instruction and assessment, they must be monitored, and they must be used appropriately so that scores are valid and provide information about a student’s knowledge and skills”. (NCEO, 2012)

63. Questions? Melissa Gholson mgholson@access.k12.wv.us