1 MANPOWER MANAGEMENT Presented By: HMCM(SW/AW) Wade Miley Human Resources Manpower Plans & Business Policy (M12)
2 Training Objectives Terminal Objective: Enabling Objectives: Apply Navy Manpower Management processes and procedures to determine proper manning and manpower requirements.Enabling Objectives:Describe the BUMED M1 mission and organizational structure.Discuss Manpower Basics/Priority Manning.Explain the Various Components of an Activity Manpower Document (AMD).
3 Training Objectives Enabling Objectives: Describe the features of the Fleet Training Management and Planning System (FLTMPS).Explain the procedures for submission of a Manpower Change Request (TFMMS Package).
4 M1 MissionPrincipal advisor to the SG on all matters pertaining to total force manpower and personnel policy.Assess Navy Medicine’s manpower/personnel programs/inventory & analyze the effectiveness of manpower utilization to the meet the mission of DoN.Develop/direct Navy Medicine manpower and personnel plans/policies in conjunction with appropriate organization.
5 M1 Mission (Cont.) Process manpower changes (MCRs) for BSO-18 billets. Review and concur/non-concur with all manpower changes to medical department billets regardless of BSO.
6 M1 Organization M1 Chief of Staff Human Resources Mr. LaCamera, SES Deputy Chief of StaffMr. MagnussonM10Reserve Policy & IntegrationSELHMCS Jeff WilcoxM10 Reserve Policy &IntegrationManpower AnalystHMC Tammy AllenM11Director,RequirementsREDE TeamM12Director, HR Manpower Plans & Business PolicyHR Manpower Plans & Business Policy (M12)Enlisted Manpower AnalystHMC Jen KleveVACANTM13Personnel Policy, Plans, & Special PayM14Data ManagementDivisionM1Total Force SELHMCM Miley
7 Navy Manning Plan *Defense Readiness Reporting System-Navy (DRRS-N) *Status of Resources and Training System (SORTS)
9 Manpower Basics – Priority Classification Ref: OPNAVINST 1000.16K PRIORITY 1 (CNO DIRECTED): Ships/activities whose mission success is VITAL to national interests and need priority manning for INDEFINITE period of time.PRIORITY 2 (CNO DIRECTED): Ships/activities whose mission success is VITAL to national interests and need priority manning for SPECIFIED period of time.PRIORITY 3 (MCA ASSIGNED): Ships/activities with a specific need for increased manning above normal manning level for specific mission accomplishment. Renewed each FY.*NOTE: BSO 18 requests PRI-3 for NECs/Ratings < 95% manned at all BUMED Training Commands and OCONUS MTFs, remote location, specialty with only 1 body.FAIR SHARE: Everybody else a.k.a. Navy Manning Plan (NMP)
10 Activity Manning Document (AMD) Definition:The qualitative and quantitative expression of manpower requirements (military, civilian & contractor) and authorizations to a naval activity to perform the assigned mission.
11 Activity Manning Document Used by CHNAVPERS/applicable Enlisted personnel distribution offices to provide military personnel distribution and Naval Reserve recall.Used for current/future peacetime and mobilization, Navy military manpower planning in areas of personnel strength planning, recruiting, training, promotion, personnel distribution, and Naval Reserve recall.Single official statement of organizational manning and manpower authorizations.
14 10 digit code unique to each command. ACTIVITY CODE:10 digit code unique to each command.Last two numbers of “00” indicate parentcommand. Subordinate commandshave same first eight numbers, last twowill be unique to that command
15 Often shortened to PLAD to fit Ex: NAVHOSP CPEN 1 MARDIV DET ACTIVITY NAME:Often shortened to PLAD to fitEx: NAVHOSP CPEN 1 MARDIV DET
16 UNIT IDENTIFICATION CODE UIC:UNIT IDENTIFICATION CODE
17 BUDGET SUBMITTING OFFICE (Formerly called the Claimant) BSO:BUDGET SUBMITTING OFFICE(Formerly called the Claimant)Note: All Navy Medicinecommands are BSO 18 (BUMED).
18 HOME PORT GEO LOCATION: Physical location of activity
22 Last date of activity on this AMD and the PACKET NUMBER & DATE:Last date of activity on this AMD and thecorresponding TFMMS packet number
23 BILLET IDENTIFICATION NUMBER 7-digit number that is unique and BIN:BILLET IDENTIFICATION NUMBER7-digit number that is unique andwill remain with the billet throughoutthe lifetime of the BilletBSC:BILLET SEQUENCE CODESequential 5-digit number whichindicates the location of a billet withinan AMD; helps to keep similar billetsgrouped together on the AMDJOB CODE:6-digit code assigned by “field” of duties(e.g. medical support, admin, supply, etc)
24 Description of billet. The primary portion BILLET TITLE:Description of billet. The primary portionof the title should be standardized; thesecondary portion of the title may includeMOB TO or MOB FM assignment (ifapplicable) and will be listed immediatelyfollowing the “ / ”.Examples:CORPSMANPHARM TECHSURFACE IDC/MOB TO 00125/67448SURFACE IDC/MOB FM 00125/40215
25 Date of beginning/end of billet EFFECTIVE BGN/END:Date of beginning/end of billetExamples:21210: October 201221110: October 201121207: July 2012(If no date, billet funding is indefinite)
26 MANPOWER RESOURCE CODE MRC:MANPOWER RESOURCE CODEExamples:AD = Active DutyRA = Reserve AugmentRP = SELRES Officer on AD not to exceed 4-yrsRT = Full Time SupportDH = Direct Hire (Civilian)
27 FAC:FUNCTIONAL AREA CODEExamples:A = AugmentM = MobilizationT = Full Time SupportI = Instructor
28 OFFICER SECTIONIncludes:Designator/Paygrade – e.g. “2900J”NOBC – e.g. 0002”Subspecialty – e.g. “3130P”
29 ENLISTED SECTIONIncludes:Rating/Paygrade – e.g. “HMC”Primary/Secondary NEC – e.g. “8425”Enlisted Management Code (EMC) – e.g. “L500”(used by ECM & Detailer shop)
31 DEPARTMENT HEADER:This block provides only the nameof the Department and can bedistinguished from the billet files bythe letter “H”.
32 Is the Billet Funded?Look for Rate:Rate (e.g. “HM1”) listed once indicatesRequirement only, *NO* fundingRate (e.g. “HMC”) listed twice indicatesAuthorization/fundingLook for MRC:“RT” is the Manning Resource Code(MRC) listed for this particularbillet and indicates Authorization/funding
33 AMD – Billet PhasingBillet Phasing: Be alert to billets that are phasing out (EFF END DT), either due to deletion or civilian conversion.EXAMPLE of “21210” (YYYMM) EFF END DT:December 2011: Billet still fully funded, has BA.January 2012: Billet loses BA/NMP and will no longer drive a detailing requisition (9 month detailing window).October 2012: Billet loses active duty funding, becomes an unfunded requirement; “21210”, FY12.
34 FLTMPS Overview Description: Benefits: Flexible, Web-based system that allows approved Internet users the ability to quickly access many of the training, manpower and personnel reports currently available in the NTMPS system.Benefits:Reports easily downloaded to Excel, CSV, or Word.User friendly reports on manpower and personnel information.
35 FLTMPS Access Web Browser https://ntmpsweb.nwptf.nuwc.navy.mil/fltmps/ Login with CAC Card
36 FLTMPS My Reports = “Favorite Reports” Adhoc Reports You can access individual personnel data or command personnel data by selecting here.You can access Manpower from here for Military Billets (TFMMS) and Manpower documents.My Reports = “Favorite Reports”Adhoc ReportsYour Recent ReportsList of Personnel Reports availableList of Manpower Reports available
37 FLTMPSYou can access individual personnel data, command personnel data or billet information
38 FLTMPSDate of last TFMMSdata feed update intoFLTMPS
39 FLTMPSScreenshot shows the funding by FY for all the billets at a particular command and can be viewed by clicking on the “Military Billets” (TFMMS) box.
40 FLTMPS Example of a Billet funding continuing across FY. Same BSC. TFMMS Enlisted Billets by Selected Activity (00018 Bureau of Medicine and Surgery)Example of a Billet fundingcontinuing across FY.Same BSC.
41 Manpower Change Request (MCR) Add, change, delete headers, manpower requirements/authorizations.Workload, MissionUICs, NOBCs, NECs, Grades, BSCs, AQDs, Titles, Subspecs, Pay Plans, Occ SeriesMIL/CIV ConversionsHeaders (Standard Organization Codes)CUICsPOMs, PRs, PBDs, MRR, Congressional decisionsIf your AMD does not look like your organization… you need a MCR.
42 Who Initiates a MCR? There are internal/external requests for change: Command / CO, XO, CMC (Manpower Dept prepares MCR)Regions (NME, NMW, NNMCA, NMSC)M1 initiates Enterprise changes (major change that affects all or several Commands)NOTE: Stakeholders (ECM, OCM, Detailers, Specialty Leaders, BUPERS) must coordinate with the above to initiate.
43 Typical Process for a MCR? Region reviews, then forwards endorsement to Navy Medicine Manpower Analysis Team (NM MAT) for quality review.Prepared by command and forwarded to Region for endorsement.STARTM-12 Data Mgt Branch QA’s packet before submitting to NAVMAC via TFMMS.After review by NM MAT, package is forwarded to BUMED M-12.M-12 coordinates with stakeholders (Hospital Corps Plans/Policy, ECM, Specialty Leader, ETL) prior to submission.Packet submitted to NAVMAC for final approval.Once approved, Regions are notified and change appears on AMD.FINISH
45 MCR Letter of Justification Example Action you are takingWorkload basedRationale for requestWho is involved
46 Available ResourcesManual of Navy Total Force Manpower Policies and Procedures OPNAVINST K*TFMMS Coding Directory*TFMMS Matrix for Manpower Change Request*TMMCA Users ManualOfficer Manpower & Personnel Classifications NAVPERS 15839NEC Manual NAVPERS 18068Handbook of Occupational Groups (OPM)AMDEDVRODCRRegional CommandsMPWR Requirements Determination (REDE)BUMEDINSTBUMED (MED-01)
47 BUMED M1 Points of Contact HMCM(SW/AW) Wade MileyM1 Total Force Enlisted Manning(703)HMCS(SW) Jeff WilcoxSEL Reserve Policy & Integration (M10)(703)HMC Tammy AllenM10 Reserve Policy & Integration(703)HMC(FMF/IDW) Jen KleveM12 Enlisted Manpower Analyst(703)