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Project 4 Ensuring Coordination, Evidence Based Programming, and Monitoring of the Peacebuilding Fund Projects in Uganda.

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Presentation on theme: "Project 4 Ensuring Coordination, Evidence Based Programming, and Monitoring of the Peacebuilding Fund Projects in Uganda."— Presentation transcript:

1 Project 4 Ensuring Coordination, Evidence Based Programming, and Monitoring of the Peacebuilding Fund Projects in Uganda

2 Overview Funding: 719,735 USD Timeframe: 01 November 2010 – 31 December 2012 (Operational closure)/31 March 2013 (Financial closure) Objectives: Improved coordination, communications and resource mobilization Enhanced joint monitoring and evaluation (M&E) systems and tools

3 Achievements: Coordination Monthly UNAC Meetings: PBP as part of the regular agenda JP meetings: coordination meetings of JPs conducted at least quarterly and as needed;  First joint programme with actual/real joint activities (activities jointly implemented)- started with planning, then in monitoring and implementation TAP meetings: TAP meetings conducted at least quarterly and as needed JSC meetings: conducted in February 2012 and today (28 September 2012)

4 Achievements: Monitoring electronic Management Information System (eMIS): a repository of all programme information that allows users to access and input data anytime anywhere for faster sharing and easier monitoring of both technical and financial progress electronic Management Information System (eMIS)  Defined as a good practice for monitoring and evaluation by the Peacebuilding Support Office  Adopted and expanded by UNCT for use by all UN joint programmes and UNDAF

5 Achievements: Monitoring Joint Field Monitoring Visits: conducted quarterly by the joint programmes; last JMV in June was conducted jointly by the three joint programmes  With a common framework and guidelines, and a standard reporting format Mid-term Review: conducted as planned Conclusion: activities on track and have achieved more than the targets

6 Achievements: Communications, Research and Advocacy Peace Day celebrations: 15,000 participants in Gulu Developed advocacy products on peacebuilding programme (stickers, brochure, DVD, flyers, posters, radio spot messages, and folder and abstract book for the Research Conference) Research focus: conflict drivers (land conflict, youth unemployment and unaddressed protection issues) Published three relevant research studies: mental health and land conflict; two more ongoing on youth and land disputes mapping (unique exercise) Additional 100.000USD allocated to the Land Conflict Monitoring and Mapping Tool

7 Achievements: Communications, Research and Advocacy (cont’d) Conducted International Research Conference: Perception of Peacebuilding in Northern Uganda  Considered successful, attended by 200 participants, including donors, GoU representatives and the UNDP Associate Administrator from NY Building on the existing capacity of Gulu University to strengthen peacebuilding research and monitoring Successfully advocated for the new programme areas and inclusion of social indicators in PRDP2  i.e. land administration, youth entrepreneurship and psycho-social support

8 Achievements: Resource Mobilization Submitted to PBSO under the Gender Promotion Initiative a proposal on “Peacebuilding and Enhancing Social Protection Systems”  Coordinated by RCO as part of the P4 resource mobilization  To be implemented by UNICEF and UN Women  Said to have been approved already by PBSO Concept note for a second phase/follow-on programme of the current peacebuilding programmes already being developed

9 Challenges Coordination: – Vertical communication/information sharing between agencies/funds and programmes – Joint activities: resilience of Agencies’ procedures to emerging joint practices (fund reallocation, reporting, branding) Research: – Designing gaps: allocation budget/scope of assignment – Operations and administrative delays

10 Challenges M&E and reporting (finance and programme):  List of activities vs. key contributions/milestones towards achievement of targets  Narrative sometimes does not reflect a holistic peacebuilding approach  Double reporting of reached programme participants  Incorrect reporting against indicator, ex. indicator is number of communities reached – report is number of community dialogues conducted  Inconsistent reporting – different financial figures in eMIS from that in the MPTFO site

11 Lessons Joint Monitoring  Having a common framework and standard reporting format  Planning jointly – physically meeting to discuss the plans, not just through email exchange Coordination  Joint design of programmes: facilitates identification and operationalisation of synergies  Having an overall coordinating unit that is not part/under a single participating agency, like the RCO is more effective  Transparency and adaptability, especially in terms of funds reallocation  Coordination with a wide range of stakeholders increases likelihood of successful advocacy (e.g. conflict drivers through NURD, PRDP TWG, DP, regular interactions with OPM) Research:  Documenting conflict drivers – financial constraints require a narrowing scope (best value for money)

12 Status: Funds Utilization Budget Item Budget Amount Committed%Disbursed% Supplies, commodities, equipment and transport 65,000.001,670.752.61,670.752.6 Personnel (staff, consultants and travel) 155,500.00193,243.05124.3134,161.5286.3 Training of counterparts40,000.004,447.6311.14,447.6311.1 Contracts240,000.00268,390.80111.8204,763.3685.3 Other direct costs60,235.0066,128.47109.864,720.53107.4 Indirect Support Costs39, GRAND TOTAL599,735.00533,880.7089.02409,763.7968.32

13 Thank you and welcome

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