1. Minnesota ENA State & Chapter 2014 Leader Orientation Dede: How to edit your web site. Joanie: Calendar planning, overview and other important information. Bruce: Goals and strategic planning for State and Chapter leaders. Bonnie/Nancy Financial info for Chapters. Marnie: Recruitment, student involvement, and New members Zumbro GTCCentral Lake Superior

2. Minnesota ENA State & Chapter 2014 Leader Orientation The R’s of Leadership* a. Roles & Responsibilities b. Rules & Regulations c. Rolling out events & agendas d. (w)Rapping it up Zumbro GTCCentral Lake Superior *A.K.A.: Calendar planning, overview, and other important information

3. Minnesota ENA State & Chapter 2014 Leader Orientation Minnesota expects that each state and chapter leader is oriented to their role and when term is served, they help transition new person into the role. These modules are to assist in this process. Zumbro GTCCentral Lake Superior Passing the infamous “boxes of office” to the new leaders.

4. Minnesota ENA State & Chapter 2014 Leader Orientation Roles & responsibilities President President – elect Secretary Treasurer Committee chair Board ~ state council rep You are expected to complete the National ENA online leader orientation & state orientation So this will be a brief review! Zumbro GTCCentral Lake Superior

5. Minnesota ENA State & Chapter 2015 Leader Orientation Zumbro GTCCentral Lake Superior An invitation to enroll in the Leadership education was sent to all listed leaders. It is accessed via the on line learning and is free. The test was very simple – mostly acknowledging you did it!

6. If you missed it ~ Here it is again! Sign up, so ENA knows you did it.

7. Roles & Responsibilities President Responsible for welfare & activity of state/chapter Presides over meetings, etc. Ensures: ~ compliance ~ plans meetings, programs, & activities ~ Officers, BOD, committees carry out functions ~ completes/submits reports to National ENA ~ appoints, delegates, & ensures orientation Secretary/Treasurer Records and retains activities/minutes Helps president with agenda, distribute minutes, send notices Controls/supervises $$$ of state/chapter Creates budget with president Reports financial status Maintain documents related to corporate status Ensures tax documents filed Submits financial documents to National ENA ~ participates in quarterly calls hosted by National ENA

8. Minnesota ENA State & Chapter 2014 Leader Orientation Special note on Agenda’s & minutes ~ Agenda & any supporting data is sent out prior to meeting to allow time for members to review & prep for meeting. ~ Members should come to meeting prepared to discuss the information ~ Members wishing to add to agenda should let president know ahead of time, or request addition to agenda at time of meeting. Member should also forward any documents needed ahead of time, or bring sufficient quantities for distribution at the meeting ~ Minutes reflect attendance, topics, votes, and actions taken. Previous meeting minutes sent out prior to following meeting. They require approval & then posted to web site. Zumbro GTCCentral Lake Superior

9. BOD (AKA State Council Reps) & Committee Chairs Leader & resource Knows role, regulations, rules Plans events/Considers planning calendars Provides input on budget impact by role/committee Reports progress Gives wrap up report Recruits/orients new members Roles & Responsibilities

10. Minnesota ENA State & Chapter 2014 Leader Orientation Rules & regulations a. By laws b. Procedures c. Guidelines d. Robert vs. Bobby e. Goals for year There are National, State, and Chapter rules. Generally they follow each other, but should reflect practice for locale. Typically these are found on the appropriate web site. Let’s look! Zumbro GTCCentral Lake Superior

11. Minnesota ENA State & Chapter 2014 Leader Orientation Zumbro GTCCentral Lake Superior Web sites ENA ~ www.ena.orgwww.ena.org MN ~ www.minnesotaena.comwww.minnesotaena.com

12. National ENA information Step 1 Member tab will get you much Information, but you must sign in as a member!

13. See tools and resources on next slide. You must be signed in to access this info under the membership tab! Step 2 - select from drop down box state and local chapters Step 3

14. You must be signed in to access this info under the membership tab! See next page for this tab’s info Result of Step 3

15. You must be signed in to access this info under the membership tab! All the nuts & bolts of running ENA

17. Minnesota ENA State & Chapter 2014 Leader Orientation Zumbro GTCCentral Lake Superior Minnesota ENA home page www.minnesotaena.com

18. Minnesota ENA State & Chapter 2014 Leader Orientation Zumbro GTCCentral Lake Superior In addition to the Home page; State Council, each chapter, & committee has a page. There is a page for MN By-laws Procedures Educational events Documents Archived materials There are links to educational offerings & friends of ENA as well. Become familiar with both sites as they often are the place to find valuable information!

19. By laws & procedures for MN Under this tab.

20. TNCC ENPC site with all courses listed Governmental Affairs with Pictures of members in MN Capitol Education tab – watch here for calendar conflicts & opportunities Injury prevention ~ now Practice & IQSIP (Institute for Quality, Safety, & Injury prevention) 2 tabs, so much good stuff!

21. Minnesota ENA State & Chapter 2014 Leader Orientation Roberts vs. Bobbie’s Rules Introduction of topic Motions and seconds Discussion on topic Quorum needed for votes of significance Consensus vote is option for many votes Minutes reflect action only On line versus phone versus in person votes ~ on line require 100% voting! Zumbro GTCCentral Lake Superior

22. Minnesota ENA State & Chapter 2014 Leader Orientation Rolling out events & agendas a. Calendars ~ look for events national ~ on team site state chapters supporting partners competitors b. ENA web site ~ what’s going on? “Latest news, get involved, upcoming events, and main screen” Zumbro GTCCentral Lake Superior

23. Minnesota ENA State & Chapter 2014 Leader Orientation Zumbro GTCCentral Lake Superior Get Involved tab, will tell of national activities you can apply to do. Up coming events tells of National events. Check at least weekly to not miss a deadline!

24. Minnesota ENA State & Chapter 2014 Leader Orientation (w)Rapping it up ~ verbal reporting on assignments at meetings (would it be good for STAT?) ~ requesting additional resources (people, money, time) from group ~ submit/ provide input to end of year report ~ pass on what goals were for past year, what goals were added during the year, what goals were completed, suggestions for future goals; as well as status of group ~ pass on materials required for your job to the next person. National ENA has suggested template for this. Zumbro GTCCentral Lake Superior

25. Suggestions related to roles, responsibilities, and passing them on can be found with the Officer transition information on the officer orientation/ education page. Minnesota describes roles, Responsibilities, and term lengths in the Minnesota By-Laws & Procedures found on our web page *

26. You must be signed in to access this info under the membership tab! ENA will generally send a link, but it is also on Admin/ Ops page.

27. Minnesota ENA State & Chapter 2014 Leader Orientation Other important stuff ENA Mission & Vision Strategic Plan* Goals & objectives* Governance* Communication/PR* Education* Membership* Advocacy* Conflict of Interest * Grading items for ENA State Achievement Award Zumbro GTCCentral Lake Superior

28. Minnesota ENA State & Chapter 2014 Leader Orientation The ENA State Achievement Award Minnesota has received this award for many years. The focus has changed to being pro-active, rather than “just meeting minimum”. Area’s being monitored: Basic governance documentation done on time Ensuring governance structure is current Ensuring knowledge & succession planning Ensuring oversight of chapters/committees Ensuring voting The state’s strategic plan & deployment Communication & public relations (esp. web site) Educational offerings & scholarships Recruitment, engagement, recognition of members Involvement of student nurses Certification Advocacy/Government Affairs (National, state, local) As leaders you can ensure these activities have good “Stories” Zumbro GTCCentral Lake Superior

29. Minnesota ENA State & Chapter 2014 Leader Orientation Other important stuff Government Affairs Partners with other organizations MN Toward Zero Death MN Dept of Health & AHA MN Poison Control EMSRB ACEP Others? Zumbro GTCCentral Lake Superior

30. Minnesota ENA State & Chapter 2014 Leader Orientation Zumbro GTCCentral Lake Superior Government Affairs Affects Us Locally Statewide Nationally See National ENA map for current events, as well as watch the MN web page and your Email Enroll in EN411 to get updates from ENA

31. Step 1

32. Step 2

33. select MN & see our most current issues

34. Minnesota ENA State & Chapter 2014 Leader Orientation 7 measures to strengthen Board dialogue & decision making* 1. What are we already doing well to meet our mission? 2. What could we do better? 3. What are emerging trends, best practices, new opportunities we should consider to improve us? 4. What are the metrics to measure progress? 5. What resources will be needed? 6. What will hamper us? 7. How can the Board add to the value as we enhance the organization in this area? *From: Nancy Axelrod Governing for Growth (2009) ASAE & Center for Association Leadership Zumbro GTCCentral Lake Superior

35. Minnesota ENA State & Chapter 2014 Leader Orientation Thank you for being a leader! Please also be a mentor! Zumbro GTCCentral Lake Superior