Presentation on theme: "MOSQUES GOVERNANCE How to use this effectively for Propagation of Islam."— Presentation transcript:
MOSQUES GOVERNANCE How to use this effectively for Propagation of Islam.
“The hand of Allah is with the Jamaa (group)” (All agreed).
What is a good organization? Every good organization must have: (i) Goals and objectives and aims that do not contradict the teachings of the Quran and Sunnah (ii) Leadership with clear roles and responsibilities (iii) Rules that guide it (constitution) (iv) Code of behaviour /conduct (v) Method of resolving conflicts when they occur (we shall dwell on conflict resolution in detail later in this chapter). (vi) Criteria for membership (who can become a member?) (vii) Criteria for remaining a member (who can remain a member?) (viii) A mechanism to change leaders through consultation or through elections ix) Policy for providing equal opportunity for men, women and the youth to participate in the organisational activities and in decision making.
Why do Muslim organisations fail? i) Not having or abandoning the above listed criteria of a good organisation ii) Members not being loyal to the organisation and instead think of their selfish interests first iii) Absence of team spirit and team work iv) Failure to set priorities v) Lack of transparency (openness) in the conduct of affairs, especially financial matters vi) Neglect of the personal problems of members Suppression of members’ views /idea/opinions viii) Some members thinking and acting like they are more important than others (Animal Farm Syndrome ):“some animals more equal than others”. ix) Lack of a planning culture x) Failure to harness the energies /potentials of the youth and women
Leadership and Conflict resolution About conflict: Conflict is inevitable; Conflict develops because we are dealing with people's lives, jobs, children, pride, self-concept, ego and sense of mission or purpose; Early indicators of conflict can be recognized; There are strategies for resolution that are available and DO work; Although inevitable, conflict can be minimized, diverted and/or resolved.
Beginnings of conflict: Poor communication Seeking power Dissatisfaction with management style Weak leadership Lack of openness Change in leadership
Conflict indicators: Body language Disagreements, regardless of issue Withholding bad news Surprises Strong public statements Airing disagreements through media Conflicts in value system Desire for power Increasing lack of respect Open disagreement Lack of candour on budget problems or other sensitive issues Lack of clear goals No discussion of progress, failure relative to goals, failure to evaluate the superintendent fairly, thoroughly or at all.
Techniques for avoiding and/or resolving conflict: Meet conflict head on Set goals Plan for and communicate frequently Be honest about concerns Agree to disagree - understand healthy disagreement would build better decisions Get individual ego out of management style Let your team create - people will support what they help create Discuss differences in values openly Continually stress the importance of following policy Communicate honestly - avoid playing "gotcha" type games Provide more data and information than is needed Develop a sound management system
Courageous decision controversies: The controversies usually involve Changes in the way "we've always done things" Notions of fundamental values Determined, articulate advocates for every side Inability to compromise Rampant rumours Elections, internal and external
Who should be on the management committee? Taqwa (Piety) Trustworthy Commitment Knowledge Experience Skills
Policies you may need to consider Mosque management code of ethics Smoking Congregational responsibilities Individual records – rights and privacy Mailing list Membership status guidelines Noise Collection of money Counting the weekly offering Staff pay Claiming and paying budgeted expenses Signatures policy
Special gifts Property and facilities Facilities use requirements including for youth groups and overnights stays Grounds maintenance Guidelines for posters, displays, and permanent items on walls Securing the facilities [confidential] Allocation of outreach funds By-laws for mosque projects The environment Selecting suppliers Islamic education Nursery Youth and women
The mosque budget A mosque budget will help the mosque achieve its goals. A good mosque budget should: help the mosque to implement its programmes and objectives, and decide which are most important. provide a way for mosque members to work together give guidance on spending available funds encourage good accounting of funds challenge members to provide funds to deliver the services of the mosque authorise the mosque leadership to act within its guidelines.
Some very simple and basic measures could include the following: At least three people to count and record offerings Having a bank account Cheques needing three signatures. Procurement of goods and services to follow an authorisation procedure Keep a list of assets at all times
Keeping records The following records must be kept permanently : minutes of meetings of members and the management committee all documents and bylaws governing the mosque/organisation copies of official receipts and records for gifts made.
As a Mosque or Islamic Organisation do you have in place? Governing document? (e.g. Constitution) Written mission statement or vision? Core values? A management committee? Defined roles and responsibilities of management committee? Work plan for the next three (or five) years? A quality statement? Minutes and agendas for all meetings? Contracts of employment? Job descriptions? Recruitment & Induction procedures? Madrasah curriculum? Volunteers management and support procedures?
Staff management and support systems – supervision, review, appraisal, training and development? Monitoring and evaluation system? Publicity information? Details of services – what, when, who etc? A health and safety policy? An equal opportunity policy? A child/young person/vulnerable adults protection policy and procedures? (if applicable) Other policies and procedures relevant to your area of work? Financial management procedures? Insurance?