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© Paradigm Publishing Inc. WORD CREATING AND EDITING A DOCUMENT Section 1.

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Presentation on theme: "© Paradigm Publishing Inc. WORD CREATING AND EDITING A DOCUMENT Section 1."— Presentation transcript:

1 © Paradigm Publishing Inc. WORD CREATING AND EDITING A DOCUMENT Section 1

2 © Paradigm Publishing Inc. Links to Activities Skills Complete the word processing cycle Move the insertion point Insert, replace, and delete text Scroll and navigate in a document Select and delete text Use Undo and Redo Check the spelling and grammar in a document Use AutoCorrect Use Thesaurus

3 © Paradigm Publishing Inc. Links to Activities Skills Change document views Use the Help feature Preview a document Print a document Insert the date and time Insert a signature line Insert Quick Parts

4 © Paradigm Publishing Inc. Links to Activities Skills Close a document Create a document using a template Create and rename a folder Save a document in a different format

5 © Paradigm Publishing Inc. Links to Activities At Windows desktop, click Start, point to All Programs, point to Microsoft Office, then click Microsoft Office Word At Word document screen, identify features by comparing your screen with one shown. scroll box ribbon Completing the Word Processing Cycle ACTIVITY 1.1 Office button Status bar vertical scroll bar tabs Taskbar vertical ruler Quick Access toolbar Horizontal ruler Insertion point I-beam pointer

6 © Paradigm Publishing Inc. Links to Activities Screen Features and Descriptions Office button displays a list of options and most recently opened documents Quick Access toolbar contains buttons for commonly used commands Title bar displays document name followed by program name ribbon contains tabs and commands divided into groups horizontal ruler is used to set margins, indents, and tabs vertical ruler is used to set top and bottom margins

7 © Paradigm Publishing Inc. Links to Activities Screen Features and Descriptions I-beam is used to move insertion point or to select text insertion point indicates location of next character entered on keyboard vertical scroll bar is used to view various parts of document Status bar displays number of pages and words, View buttons, and Zoom slider bar

8 © Paradigm Publishing Inc. Links to Activities Completing the Word Processing Cycle Type First Choice Travel, hold down Shift, press Enter, then release Shift. Type Los Angeles Office, then press Shift + Enter. Type Travel Package then press Enter. Type remaining text as shown. ACTIVITY 1.1 First Choice Travel Los Angeles Office Travel Package Are you spontaneous adn enjoy doing something on a moment's notice? If this describes you, then you will be interested in First Choice Travel Moment’s Notice Travel Package. For teh low price of $599 you can fly from New York to London on a four-day stay. The catch to this incredible deal is that you must make your reservations within the next week and complete your London stay within thirty days. AutoCorrect will automatically change these to “and” and “the”.

9 © Paradigm Publishing Inc. Links to Activities Completing the Word Processing Cycle Save document by clicking Save on Quick Access toolbar. At Save As box, make WordS1 folder on your storage medium active, type WordS1-01 in File name box then press Enter or click Save. Print by clicking Quick Print on Quick Access toolbar. Close by clicking Office and clicking Close. ACTIVITY 1.1 WordS1-01

10 © Paradigm Publishing Inc. Links to Activities In Word, click Open button on Quick Access toolbar. At Open box, make WordS1 folder on your storage medium active and double-click FCTVacationSpecials.docx. Click Office and click Save As. At Save As box, type WordS1-02 in File name box and press Enter. Moving the Insertion Point; Inserting, Replacing, and Deleting Text ACTIVITY 1.2 WordS1-02

11 © Paradigm Publishing Inc. Links to Activities End key moves insertion point to end of line Home key moves insertion point to beginning of line Pg Up key moves insertion point up one screen Pg Down key moves insertion point down one screen Ctrl + Home move insertion point to beginning of document Ctrl + End moves insertion point to end of document Insertion Point Keyboard Control

12 © Paradigm Publishing Inc. Links to Activities Moving the Insertion Point; Inserting, Replacing, and Deleting Text Position mouse pointer at beginning of paragraph, then click left mouse button. Press Up, Down, Left, and Right arrow keys. Press Ctrl + Home, click at beginning of paragraph Sign up today for…, then type Ocean Vista Cruise Lines announces the inaugural voyage of the Pacific Sky ocean liner. Press spacebar once after typing period. ACTIVITY 1.2

13 © Paradigm Publishing Inc. Links to Activities Moving the Insertion Point; Inserting, Replacing, and Deleting Text Press Crtl + End to move insertion point to end of document, then click on any character in last sentence. Press Backspace until insertion point is at left margin then press Delete to delete remainder of sentence. Click Save on Quick Access toolbar. ACTIVITY 1.2

14 © Paradigm Publishing Inc. Links to Activities Scrolling and Navigating in a Document Open WordS1-02.docx, press Crtl + Home to move insertion point to beginning of document. Position mouse pointer on down arrow on vertical scroll bar, click left mouse button several times. Position mouse pointer on vertical scroll bar then click left mouse button several times. Position mouse pointer on scroll box on vertical scroll bar, hold down left mouse button, drag scroll box to top of vertical scroll bar and release. ACTIVITY 1.3

15 © Paradigm Publishing Inc. Links to Activities Scrolling and Navigating in a Document Click Select Browse Object in lower right corner of screen, then click Go To. At Find and Replace box, select Go To tab, type 2 in Enter page number box, press Enter and Close. ACTIVITY 1.3

16 © Paradigm Publishing Inc. Links to Activities Scrolling and Navigating in a Document Click Previous Page button. Click Next Page button. Press Ctrl + Home to move insertion point to beginning of document. Click Save on Quick Access toolbar. ACTIVITY 1.3

17 © Paradigm Publishing Inc. Links to Activities Selecting and Deleting Text; Using Undo and Redo Open WordS1-02.docx, position mouse pointer on Behold and double-click left mouse button. Type View. Move insertion point to beginning of Glacier, press F8 key, then press Right Arrow key until Glacier Bay and is selected. Press Delete. ACTIVITY 1.4

18 © Paradigm Publishing Inc. Links to Activities Selecting and Deleting Text; Using Undo and Redo Position mouse pointer on any character in first sentence Ocean Vista Cruise Lines announces …, hold down Ctrl, click mouse button then release Ctrl. Press Delete. Click Undo on Quick Access toolbar. Click Redo on Quick Access toolbar. ACTIVITY 1.4

19 © Paradigm Publishing Inc. Links to Activities Selecting and Deleting Text; Using Undo and Redo Position mouse pointer between left edge of page and first line of text in second paragraph until pointer turns into arrow pointing up and right. Click left mouse button then deselect text by clicking in document outside selected area. Click Save on Quick Access toolbar. ACTIVITY 1.4

20 © Paradigm Publishing Inc. Links to Activities Selecting with the Mouse To select a word, double-click. To select a line of text, click in selection bar to left of line. To select multiple lines of text, drag in selection bar to left of lines. To select a sentence, hold down Ctrl key then click anywhere in sentence.

21 © Paradigm Publishing Inc. Links to Activities Selecting with the Mouse To select a paragraph, double-click in selection bar next to paragraph or triple-click anywhere in paragraph. To select multiple paragraphs, drag in selection bar. To select an entire document, triple-click in selection bar

22 © Paradigm Publishing Inc. Links to Activities Checking the Spelling and Grammar in a Document Open WordS1-02.docx, press Ctrl + Home to move insertion point to beginning of document. Click Review tab, then click Spelling & Grammar. ACTIVITY 1.5

23 © Paradigm Publishing Inc. Links to Activities Spelling and Grammar Dialog Box Buttons Ignore Once during spell checking, skips that occurence of a word; in grammar checking, leaves currently selected text as written Ignore All during spell checking, skips that occurence and all other occurences of word in document Ignore Rule during grammar checking, leaves currently selected text as written and ignores current rule for remainder of grammar check Add to Dictionary adds selected word to main spelling check dictionary

24 © Paradigm Publishing Inc. Links to Activities Spelling and Grammar Dialog Box Buttons Delete deletes current selected word(s) Change replaces selected word in sentence with selected word in Suggestions list box Change All replaces selected word in sentence with selected word in Suggestions list box and all other occurences Explain during grammar checking, displays information about grammar rule

25 © Paradigm Publishing Inc. Links to Activities Spelling and Grammar Dialog Box Buttons AutoCorrect inserts selected word and correct spelling of word in AutoCorrect dialog box Undo reverses most recent spelling and grammar action Next Sentence accepts manual changes made to sentence then continues grammar checking Options displays a dialog box with options for customizing a spelling and grammar check

26 © Paradigm Publishing Inc. Links to Activities Checking the Spelling and Grammar in a Document When inagural is selected in document and inaugural is selected in Suggestions box, click Change in Spelling and Grammar box. ACTIVITY 1.5

27 © Paradigm Publishing Inc. Links to Activities Checking the Spelling and Grammar in a Document When sentence Space are limited…is selected, click Explain, read subject-verb agreement information, then click Close. Select Space is in Suggestions then click Change. ACTIVITY 1.5

28 © Paradigm Publishing Inc. Links to Activities When the is selected, click Delete in Spelling and Grammar box. Checking the Spelling and Grammar in a Document ACTIVITY 1.5

29 © Paradigm Publishing Inc. Links to Activities Checking the Spelling and Grammar in a Document When sentence You could spent the weekend … is selected, click Explain, read information on Verb Form, then close Word Help. Verify spend is selected in Suggestions box then click Change. When utah is selected, click Change. Click OK at message box verifying spelling and grammar check is complete. Click Save to save changes. ACTIVITY 1.5

30 © Paradigm Publishing Inc. Links to Activities Open WordS1-02.docx, click Office then click Word Options. Click Proofing then click AutoCorrect Options. Type bst in Replace box then press Tab. Type Bahamas Sightseeing Tour in With box, click Add, then click OK to close AutoCorrect. Click OK to close Word Options. Using AutoCorrect and the Thesaurus ACTIVITY 1.6 bstBahamas Sightseeing Tour

31 © Paradigm Publishing Inc. Links to Activities Using AutoCorrect and the Thesaurus Press Ctrl + End to move insertion point to end of document. Position insertion point a double space below last bulleted item then type text exactly as shown. AutoCorrect will correct bst to Bahamas Sightseeing Tour. ACTIVITY 1.6

32 © Paradigm Publishing Inc. Links to Activities Using AutoCorrect and the Thesaurus Click anywhere in breathtaking in second sentence of paragraph, click Review tab, then click Thesaurus. At Research task pane, position mouse pointer on spectacular in task box then click down-pointing arrow, click Insert. Close Research pane by clicking Close. ACTIVITY 1.6

33 © Paradigm Publishing Inc. Links to Activities Using AutoCorrect and the Thesaurus Position mouse pointer on bustling in the third sentence, click right mouse button. At shortcut menu, point to Synonyms, then click lively at side menu. Click Save to save document with same name. ACTIVITY 1.6

34 © Paradigm Publishing Inc. Links to Activities Using AutoCorrect and the Thesaurus Click Office, click Word Options and verify Proofing is selected at left side of dialog box, then click AutoCorrect Options. Type bst in Replace box. Click Delete, click OK to close dialog box, then click OK to close Word Options. ACTIVITY 1.6

35 © Paradigm Publishing Inc. Links to Activities Changing Document Views Open WordS1-02.docx, press Ctrl + Home to move insertion point to beginning of document. Change to Draft view by clicking View tab, then click Draft. Click Print Layout. ACTIVITY 1.7

36 © Paradigm Publishing Inc. Links to Activities Changing Document Views To change zoom, click View tab, click Zoom then at Zoom dialog box, click 75% and click OK. Return view percentage to 100% by positioning mouse pointer on button on Zoom slider bar and dragging button to right until 100% displays. ACTIVITY 1.7

37 © Paradigm Publishing Inc. Links to Activities Changing Document Views To remove white and blue space at top and bottom of each page, position mouse pointer on blue space at top of page until pointer turns into hide white space icon then double click left mouse button. To redisplay white and blue space at top and bottom of each page, position mouse pointer on blue space at top of page until pointer turns into hide white space icon then double click left mouse button. ACTIVITY 1.7

38 © Paradigm Publishing Inc. Links to Activities Changing Document Views Click Full Screen Reading then navigate in document using commands shown: Page Down or spacebar: Move to next page or section. Page Up or Backspace: Move to previous page or section. Right Arrow: Move to next page. Left Arrow: Move to previous page. Home: Move to first page in document. End: Move to last page in document. Esc: Return to previous view. ACTIVITY 1.7

39 © Paradigm Publishing Inc. Links to Activities Changing Document Views Return to Print Layout by clicking in upper right corner. Click Document Map check box in View tab. Click First Choice Planner heading to display page containing heading. Click Document Map check box to remove check and turn off display of navigation pane. ACTIVITY 1.7

40 © Paradigm Publishing Inc. Links to Activities Changing Document Views Press Ctrl + Home, click Thumbnails box to display miniatures of each page in document, then click page 2 thumbnail. Click Thumbnail box to turn off display of navigation pane. ACTIVITY 1.7

41 © Paradigm Publishing Inc. Links to Activities Changing Document Views Click Two Pages in Zoom group to display two pages on screen then click One Page button. Click Page Width in Zoom group to display document so width of page matches width of window. Drag button on Zoom slider bar or click Zoom Out or Zoom In until 100% displays at left side of bar. ACTIVITY 1.7

42 © Paradigm Publishing Inc. Links to Activities Using the Help Feature; Previewing and Printing a Document Open WordS1-02.docx, then press Ctrl + Home to move insertion point to beginning of document. Click Microsoft Office Word Help. At Word Help window, click Saving and printing. Click Printing in Subcategories of “Saving and printing” section. ACTIVITY 1.8

43 © Paradigm Publishing Inc. Links to Activities Using the Help Feature; Previewing and Printing a Document Click Preview a page before printing, read information, then click Back button on Word Help window toolbar. Click Print a file, read information, then click Close to close Word Help window. ACTIVITY 1.8

44 © Paradigm Publishing Inc. Links to Activities Using the Help Feature; Previewing and Printing a Document Click Office, point to Print, then click Print Preview. ACTIVITY 1.8

45 © Paradigm Publishing Inc. Links to Activities Using the Help Feature; Previewing and Printing a Document Click Next Page to display next page in document. Click Two Pages to display both pages then click One Page. Click Close Print Preview. ACTIVITY 1.8

46 © Paradigm Publishing Inc. Links to Activities Using the Help Feature; Previewing and Printing a Document Print only page 2 by clicking Office button then Print. At Print box, click Pages in Page range section, then type 2. Click OK to close Print box and send page 2 to printer. Move insertion point to any character in page 3, click Office, then click Print. At Print box, click Current page then click OK to close and send page 3 to printer. ACTIVITY 1.8

47 © Paradigm Publishing Inc. Links to Activities Inserting Date, Time, Signature Line, and Quick Parts Open WordS1-02.docx, press Ctrl + End to move insertion point to end of document then press Enter. To insert signature line, click Insert tab, then click Signature Line. At Signature Setup box type your name in Suggested signer box, press Tab, type Administrative Assistant in Suggested signer’s title box then click OK. ACTIVITY 1.9

48 © Paradigm Publishing Inc. Links to Activities Inserting Date, Time, Signature Line, and Quick Parts Press Enter twice then click Date & Time in Insert tab. At Date and Time box, click twelfth option from top in Available formats list. Click Update automatically box to insert check mark and click OK to close. ACTIVITY 1.9

49 © Paradigm Publishing Inc. Links to Activities Inserting Date, Time, Signature Line, and Quick Parts To identify document as a draft and insert a building block that displays DRAFT as a watermark: –Click Quick Parts. –Click Building Blocks Organizer. –Scroll to end of list, click DRAFT 1 then Insert. ACTIVITY 1.9

50 © Paradigm Publishing Inc. Links to Activities Inserting Date, Time, Signature Line, and Quick Parts To insert a predesigned cover page: –Press Ctrl + Home to move insertion point to beginning of document. –Click Quick Parts. –Click Building Blocks Organizer. –Click Cubicles, then click Insert. ACTIVITY 1.9

51 © Paradigm Publishing Inc. Links to Activities Click anywhere in text [Type the company name] to select it, then type First Choice Travel. Click anywhere in text [Type the document title] then type Vacation Specials. Click anywhere in text [Type the document subtitle] then type current year. Inserting Date, Time, Signature Line, and Quick Parts ACTIVITY 1.9

52 © Paradigm Publishing Inc. Links to Activities Click name below current year and click Author tab. Type your first and last name. Click text [Year] toward bottom left side of page. Click Year tab, then press Delete. Press Ctrl + End to move insertion point to end of document, click anywhere in date and time, then press F9 to update time. Click Save, click Quick Print, then to close document click Office button and Close. Inserting Date, Time, Signature Line, and Quick Parts ACTIVITY 1.9

53 © Paradigm Publishing Inc. Links to Activities Creating a Document Using a Template Click Office then click New at drop-down list. At New Document box display templates by clicking Installed Templates in Templates section. Scroll through list of templates and click Equity Letter. Click Create. ACTIVITY 1.10

54 © Paradigm Publishing Inc. Links to Activities Click [Pick the date] then type current date. Click name that displays below date then type your first and last name. Click [Type the sender company name] then type Marquee Productions. Click [Type the sender company address] then type 955 South Alameda Street, press Enter, then type Los Angeles, CA Creating a Document Using a Template ACTIVITY 1.10

55 © Paradigm Publishing Inc. Links to Activities Click [Type the recipient name] then type Ms. Melissa Gehring. Press Enter then type First Choice Travel. Click [Type the recipient address] then type 3588 Ventura Boulevard, press Enter, then type Los Angeles, CA Click [Type the Salutation] then type Dear Ms. Gehring:. Creating a Document Using a Template ACTIVITY 1.10

56 © Paradigm Publishing Inc. Links to Activities Click in body of letter then type text shown. Creating a Document Using a Template ACTIVITY 1.10

57 © Paradigm Publishing Inc. Links to Activities Creating a Document Using a Template Click [Type the Closing] then type Sincerely,. Select name below Sincerely then type your first and last name. Click [Type the sender title] then type Projects Coordinator. Click Save. At Save As box, type WordS1-03 then press Enter. Click Quick Print then close by clicking Office and clicking Close. ACTIVITY 1.10

58 © Paradigm Publishing Inc. Links to Activities Managing Documents Click Open on Quick Access toolbar. At Open box with WordS1 active, click Create New Folder on toolbar. At New Folder box, type Marquee then press Enter. Click Up One Level on Open box toolbar to return to previous folder. ACTIVITY 1.11 Marquee

59 © Paradigm Publishing Inc. Links to Activities Managing Documents Click MPFax01.docx in Open box, hold down Ctrl, click WordS1-02.docx, click WordS1-03.docx, then release Ctrl. Right-click on any selected document and click Copy at shortcut menu. Double-click Marquee file folder. Position mouse pointer in white portion of Open box, click right mouse button, then click Paste at shortcut menu. ACTIVITY 1.11

60 © Paradigm Publishing Inc. Links to Activities Managing Documents To save WordS1-02.docx document in Word 2003 format, at Open dialog box with Marquee folder active, double-click WordS1-02.docx. Click Office, click Save As, then type WordS1-02Wd2003 in File name box. Click down-pointing arrow at right side of Save as type then click Word Document (*.doc). Click Save in lower right corner of dialog box then close document. ACTIVITY 1.11

61 © Paradigm Publishing Inc. Links to Activities Display Open box then click Up One Level on dialog box toolbar. To rename Marquee folder, right-click on folder name then click Rename at shortcut menu. Type MarqueeProductions then press Enter. Managing Documents ACTIVITY 1.11 MarqueeProductions

62 © Paradigm Publishing Inc. Links to Activities Managing Documents To delete MarqueeProductions folder, click once on folder, then click Delete on dialog box toolbar. At message asking if you are sure you want to delete folder and its contents, click Yes. Close Open box then exit Word by clicking Close button in upper right corner of screen. ACTIVITY 1.11


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