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Microsoft Office 2010- Illustrated Unit B: Integrating Word, Excel, and Access.

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Presentation on theme: "Microsoft Office 2010- Illustrated Unit B: Integrating Word, Excel, and Access."— Presentation transcript:

1 Microsoft Office Illustrated Unit B: Integrating Word, Excel, and Access

2 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Objectives Integrate data among Word, Excel, and AccessIntegrate data among Word, Excel, and Access Import an Excel worksheet into AccessImport an Excel worksheet into Access Copy a Word table to AccessCopy a Word table to Access Link an Access table to Excel and WordLink an Access table to Excel and Word Link an Access table to WordLink an Access table to Word

3 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Unit Introduction Typical business to-do list:Typical business to-do list: Creating sales chartsCreating sales charts Ordering new productsOrdering new products Completing purchase ordersCompleting purchase orders Producing proposals for new contractsProducing proposals for new contracts Using integration to accomplish tasksUsing integration to accomplish tasks Build Access database to store recordsBuild Access database to store records Link Access database to Excel workbookLink Access database to Excel workbook Link Access database to Word reportLink Access database to Word report

4 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Integrating Data Among Word, Excel, and Access Integrating data from three programsIntegrating data from three programs Enter data into an Access databaseEnter data into an Access database Make calculations using data in ExcelMake calculations using data in Excel Create Word report that includes Excel data and Access tableCreate Word report that includes Excel data and Access table Importing data from Excel spreadsheet into AccessImporting data from Excel spreadsheet into Access Copy a table from Word into a table in AccessCopy a table from Word into a table in Access

5 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Integrating Data Among Word, Excel, and Access Importing Excel worksheet into AccessImporting Excel worksheet into Access Enter data directly into Access database tableEnter data directly into Access database table Import data from other sourcesImport data from other sources Use Get External Data commandUse Get External Data command Copying Word table into AccessCopying Word table into Access Copy and paste into new or existing table in AccessCopy and paste into new or existing table in Access Linking Access table to Excel and WordLinking Access table to Excel and Word Keeps data current in all three applicationsKeeps data current in all three applications Use Copy and Paste Special commandsUse Copy and Paste Special commands You cannot change structure of linked Access table in ExcelYou cannot change structure of linked Access table in Excel Linking Access table to WordLinking Access table to Word You can reformat the linked table in WordYou can reformat the linked table in Word

6 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Integrating Data Among Word, Excel, and Access Excel data imported to an Access table Excel data Field Name changed from Participants to Guests during the import process

7 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Integrating Data Among Word, Excel, and Access Word report with links to Excel and Access Table copied from Access and pasted as a link Table copied from Access and pasted as a link Table linked to Excel and to Access

8 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Importing an Excel Worksheet into Access Ways to import Excel data to AccessWays to import Excel data to Access Import Excel data into new Access tableImport Excel data into new Access table Append Excel data to an existing tableAppend Excel data to an existing table Options in the Get External Data dialog box

9 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Importing an Excel Worksheet into Access Changing field names in an imported table Guests entered in the Field Name box Field name changes in column heading Excel table imported to Access

10 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Copying a Word Table to Access Copy table in Word, Paste in AccessCopy table in Word, Paste in Access Source Word table and destination Access table not linkedSource Word table and destination Access table not linked Two methods for adding Word tableTwo methods for adding Word table Paste table into new, blank Access tablePaste table into new, blank Access table Paste table into existing Access tablePaste table into existing Access table Rule for pasting into existing table in AccessRule for pasting into existing table in Access Word and Access tables must have same number of recordsWord and Access tables must have same number of records

11 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Copying a Word Table to Access Selecting the location for copied data Click to Add selected Repositioning fields in Design View Start Location and Days moved above price

12 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Copying a Word Table to Access Renaming the ID field Guide ID entered

13 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Excel and Word Benefits of linking three programs Reduce amount of data entryReduce amount of data entry Use Copy and Paste Special commandsUse Copy and Paste Special commands Link Access object and Excel destination fileLink Access object and Excel destination file Copy Excel data to Word fileCopy Excel data to Word file Changing data in source Access databaseChanging data in source Access database Linked data in Excel and Word will update itselfLinked data in Excel and Word will update itself

14 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Excel and Word Copied data formatted in Excel Accounting style applied

15 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Excel and Word Excel data pasted in Word Linked table

16 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Word Paste Access tables directly into Word if Excel is not neededPaste Access tables directly into Word if Excel is not needed Use Copy and Paste Special toolsUse Copy and Paste Special tools Data will link between Access and WordData will link between Access and Word Access table can be formatted in WordAccess table can be formatted in Word Opening linked files and enabling contentOpening linked files and enabling content Open linked files in order of creationOpen linked files in order of creation Broken links occur when linked files are moved to different locationsBroken links occur when linked files are moved to different locations

17 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Word Completed Word report Adams changed to Anstey Revenue updated to $66,000

18 Microsoft Office 2010-Illustrated Introductory, Windows 7 Edition Linking an Access Table to Word Paste commands Unit B integration tasks


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