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Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense WELCOME D-205 EWTS – Setup &

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Presentation on theme: "Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense WELCOME D-205 EWTS – Setup &"— Presentation transcript:

1 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense WELCOME D-205 EWTS – Setup & Application

2 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) D-205 EWTS Set-Up and Application Topic: Enterprise Web Training System Time: minutes Target Audience: Trainers Defense Travel Administrators Pre-Requisites: None 2

3 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TECHNICAL ISSUES? AUDIO GAPS SLOW SCREEN CHANGES DISCONNECTS Exit class Close all other software applications Log back into class Check with local IT staff If problem persists call the DISA Help Desk:

4 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 4 SELECT: GUEST ENTER: FULL NAME + SERVICE/AGENCY INITIALS ATTENDANCE CREDIT Helen Smith/DTMO

5 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMMUNICATING IN CLASS

6 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TRAINING OBJECTIVES Understand the following: Purpose and value of EWTS Computer requirements for using EWTS How to request PKI certificates for use with EWTS Purpose of DBsign Universal Web Signer software How to load training certificates into certificate store Certificate importing options How to access EWTS How to tailor your organization in EWTS 6

7 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) WHAT IS EWTS? EWTS = Enterprise Web Training System 7 o Training environment not production version  Web based  Duplicates DTS o DoD Services and Agencies  Available to all organizations  Free service o Simulates DTS  Create documents and routing lists  Practice performing common DTA tasks

8 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 8  Available to AOs, DTAs  Training resource  Safe practice environment  Only used by Travelers via their AO or DTA  Train and practice risk free  Never creates actual reservations  Not connected to GDS  Does not create PNRs  Does not generate financial obligations WHO USES EWTS & WHY?

9 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMPUTER REQUIREMENTS o Internet browser –Internet Explorer v7 –Netscape –Mozilla Firefox o Java Runtime Environment: JRE 1.6 o DBsign Universal Web Signer: UWS o Public Key Cryptography Standards: PKCS Certificates 9

10 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) TO LEARN MORE 10

11 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 11 ONLY USE EWTS with TRAINING CERTIFICATES ALL EWTS CERTIFICATES are managed by the DTMO* NEVER USE EWTS with COMMON ACCESS CARDS *Defense Travel Management Office A WORD OF CAUTION!

12 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) EWTS: INSTRUCTOR RESOURCES 12 Programs & Services > Training Resources > Instructor Resources

13 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) INSTRUCTOR RESOURCES 13

14 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CERTIFICATE REQUEST FORM 14

15 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 15 REQUESTOR INFORMATION

16 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 16 ORGANIZATION INFORMATION Where will certificates be used? Base Training Facility Air Station

17 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 17 DTS INFORMATION

18 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) FORM SENT – CERTIFICATES RECEIVED 18 Form sent to DTMO via:   Fax Certs returned:  Normally 2-4 weeks  IF the form is complete! Delivered via DELIVERY IS NEVER VIA MAIL OR FEDEX

19 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DBsign UNIVERSAL WEB SIGNER What is DBsign Universal Web Signer? –Security software –Authenticates users –Provides digital signatures on DTS documents How is it loaded onto a computer? –JRE 1.6 now Internet accessible –Administrator privileges for computers may be needed Will old certificates work with new software? –Yes, certificates issued prior to May 2010 will work 19

20 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ACCESSING EWTS CERTIFICATES Site EWTS Administrator receive certificates: –Detach, save to folder on training computer OR –Detach, save to a portable storage device –Remove from portable storage –Save to training computer Trainers no longer transfer certificates directly to training computer hard drive 20

21 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) UNDERSTANDING CERTIFICATE STORE Location depends on browser –Internet Explorer –Netscape –Firefox Individually imported into a computer’s certificate store Importing must be repeated with each new computer user Repeat importing not required with generic ID/password 21 A certificate store is a key database file. Used to store digital certificates; May contain the certificates private key

22 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT via. INTERNET EXPLORER 22 Internet Explorer Certificates Tools Internet Options Content

23 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT VIA NETSCAPE OR FIREFOX 23 Mozilla Firefox ToolsAdvanced View Certificates Internet Options Netscape Communicator Communicator Tools Security Info Certificates Link Netscape

24 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CERTIFICATE IMPORT w IE 24 Option 1: Folder > Cert > Click

25 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IE: CERTIFICATE IMPORT WIZARD 25 IE Option 1: Folder > Cert > Click > Import Wizard Select Next

26 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT WIZARD: FILE TO IMPORT 26 Select Next Locate File

27 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT WIZARD: PASSWORD 27 dts4You! Select Next Enter Password

28 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT WIZARD: CERTIFICATE STORE 28 Select Next Default Option

29 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMPLETING THE IMPORT 29 Select Finish Select OK

30 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Importing Certificates – Option #2 30

31 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Importing Certificates – Option #2 31

32 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IE: CERTIFICATE IMPORT WIZARD 32 IE Option 2: Browser > Tools > Internet Options > Content > Certificates > Import Select Next

33 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 33 Locate File Select Certificate IMPORT WIZARD: FILE TO IMPORT

34 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 34 FILE TO IMPORT: FILE LOCATED Select Next

35 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT WIZARD: PASSWORD 35 dts4You! Select Next Enter Password

36 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) IMPORT WIZARD: CERTIFICATE STORE 36 Select Next Default Option

37 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) COMPLETING THE IMPORT 37 Select Finish Select OK

38 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ACCESSING EWTS 38

39 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) EWTS PRIVACY & ETHICS POLICY 39

40 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CHOOSE SIGNING CERTIFICATE 40

41 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) START: EWTS/DTS HOME PAGE 41

42 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) BASIC ORGANIZATION SET UP DTMO provides:  Organization  Routing List - unpopulated  Group - unpopulated  People – LDTA w active profile  Line of Accounting - populated  Budget - populated 42

43 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) DTA MAINTENANCE TOOL 43 Web Based Training (WBTs) on DTA Maintenance Tool: DTA – DTA Overview DTA Maintenance Tool: Overview DTA Maintenance Tool: Organizations DTA Maintenance Tool: Groups DTA Maintenance Tool: Routing Lists DTA Maintenance Tool: People DTA - Reports

44 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) ORG AND SUB-ORG SETUP Organization –EWTS Administrator sets up organization –Naming convention allows documents to be purged Sub-organizations – Any number may be added –Create Organization 44

45 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CREATE THE ORGANIZATION 45

46 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SET UP THE ROUTING LISTS Routing Lists –One routing list has been created –No routing elements have been entered Must add elements to show routing process Must add elements in order to voucher –Additional routing lists may be added 46

47 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SEARCH FOR ROUTING LIST 47

48 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) 48

49 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SET UP PEOPLE PROFILES People –The Lead DTA has been created and activated –Use Create Person to create travelers and other users 49 New traveler GTCC account #: New traveler EFT routing #: New traveler EFT account #:

50 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) CREATE A PERSON 50

51 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) GROUPS – LOAs - BUDGETS Groups –Initial Group has been created –No members have been entered Lines of Accounting (LOA) –Initial LOA set up for the organization Budgets –Initial Budget has been allocated funds 51

52 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) SUMMARY 52 A few key point to take away today: Order certificates via the DTMO EWTS Administrator Delivery takes 2-3 weeks if the form is correctly submitted Send the form to the correct box or fax terminal. Certificates arrive via , not FedEx. Extract – Save - Load into certificate stores on all computers to be used for training. Tailor your EWTS organization to mirrors your local setup.

53 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Lobby set-up: o Instructor audio turned off o Questions answered for 15 minutes o Lobby stays open 60 minutes Please help us evaluate: o Complete evaluation o Provide feedback Use the lobby resources: o Download class slides o Use links to DTMO website & TraX CLASS CLOSING LOBBY

54 Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) THANK YOU FOR ATTENDING DISTANCE LEARNING For a three month schedule of DTMO distance learning classes Go to the DTMO Website > Training Resources Center 54


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