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Introduction INSTRUCTIONS FOR FILLING OUT A STEWARD REPORT CORRECTLY As you can imagine, one of the keys to being paid correctly is to submit a steward.

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Presentation on theme: "Introduction INSTRUCTIONS FOR FILLING OUT A STEWARD REPORT CORRECTLY As you can imagine, one of the keys to being paid correctly is to submit a steward."— Presentation transcript:

1 Introduction INSTRUCTIONS FOR FILLING OUT A STEWARD REPORT CORRECTLY As you can imagine, one of the keys to being paid correctly is to submit a steward report to the Local 16 offices as soon as possible after the completion of a job, and to have completed it correctly. While steward reports are generated as a means of calculating and tracking benefit monies, many employers use them as payroll reports and refer to them to determine the wages owed each of their employees. Incorrectly completed and late reports result in delays in being paid, mistakes in payroll amounts, and incorrectly paid benefits. The following instructions are intended to coach any individual in the completion of a steward report. No other inference should be made from these instructions. The wages, vacation percentage and benefits are products of negotiations and collective bargaining agreements (cba's), and are therefore subject to change and relative to the specific cba under which a particular job is performed. Should you have questions about the particular cba applicable to a job you must contact the Local 16 offices during business hours. Completed Steward Reports may be faxed to , ed to or dropped off at the Local 16 offices.

2 SAMPLE STEWARD REPORT THIS IS A SAMPLE OF A STEWARD REPORT THEATRICAL STAGE EMPLOYEES LOCAL #16 I.A.T.S.E. PAYROLL SHEET 240 SECOND STREET SAN FRANCISCO, CALIFORNIA, TEL. (415) (415) COMPANY ___________________________ SITE/LOCATION ______________________ PAYROLL COMPANY __________________ JOB NUMBER _________________________ JOB NAME ____________________________ START DATE __________________________ END DATE ____________________________ SUNMONTUEWEDTHUFRISATNO. NAME DATE RATE EXTENSION SUB-TOTAL ____% VACATION TOTAL EARNED 3.5 % WORK FEE: IN ADDITION TO THE ABOVE WAGES, PAY THE FOLLOWING BY SEPARATE CHECKS : Local #16 I.A.T.S.E. Health & Welfare Fund 14% of Gross Wages $ ____________________ = $ ___________________ Local #16 I.A.T.S.E. Pension Fund __% of Gross Wages $ ____________________ = $ ___________________ 3.5 % Work Fee is deducted from Gross Wages% of Gross Wages $ ____________________ = $ ___________________ Local #16 I.A.T.S.E. Training Trust _% of Gross Wages…………………… ……….$ _______________ ____= $ ___________________ 1 Report Prepared By: SS # Reg. O. T. D. T. Show M. P.

3 Job information COMPANY JOB LOCATION PAYROLL COMPANY ACME AUDIO VISUAL HILTON HOTEL THE PAYROLL COMPANY THIS IS THE COMPANY FOR WHOM YOU PERFORMED THE WORK THIS IS WHERE YOU DID THE WORK. THIS IS WHO IS PROCESSING THE PAYROLL. OFTEN THIS IS NOT THE SAME AS THE EMPLOYER. YOU MUST KNOW AND INDICATE WHO IS PROCESSING THE PAYROLL FOR THIS JOB. WO JOB START DATE FINISH DATE THE WHOBE AWARDS JANUARY 4, 2011 JANUARY 8, 2011 THIS IS THE LOCAL 16 WORK ORDER NUMBER AND MUST BE INCLUDED. THIS IS THE NAME OF THE SHOW OR SHIFT FOR THIS REPORT. THIS IS THE FIRST DAY OF WORK ON THIS REPORT. THIS IS THE LAST DAY OF WORK ON THIS REPORT. THE TOP OF THE PAGE

4 INDIVIDUAL INFORMATION WHO THIS LINE OF THE REPORT REFERS TO... NAME: JOSEPH R. STAGEHAND HEAD ELECTRICIAN THIS IS THE NAME OF THE INDIVIDUAL WHOSE HOURS ARE REFLECTED ON THIS LINE OF THE REPORT. ALWAYS USE PROPER NAMES. THIS IS THE JOB/SKILL DESCRIPTION OF THIS INDIVIDUAL THESE ARE THE LAST 4 DIGITS OF THE INDIVIDUAL'S SOCIAL SECURITY NUMBER. AS THE STEWARD IT IS YOUR RESPONSIBILITY TO SAFEGUARD THIS INFORMATION THIS INDICATES THE NUMBER OF THE INDIVIDUAL ON THIS REPORT.

5 HOURS WORKED THE DAY, DATE, AND KINDS OF HOURS WORKED DATE REG OT DT SHOW MP SUNMONTUEWEDTHUFRISAT INDICATES THE DAY OF THE WEEK WORKED. YOU MAY START REPORTING ON ANY DAY OF THE WEEK. ONE REPORT MUST NOT ENCOMPASS MORE THAN SEVEN CONSECUTIVE DAYS. 1/4 1/51/7 INDICATES THE DATE OF THE DAY INDICATES THE NUMBER OF REGULAR (STRAIGHT TIME) HOURS WORKED EACH DAY 1/6 INDICATES OVER TIME (TIME AND 1/2) HOURS WORKED EACH DAY. INDICATES DOUBLE TIME HOURS WORKED EACH DAY. INDICATES THE NUMBER OF SHOW CALLS WORKED EACH DAY. INDICATES THE NUMBER OF MEAL PENALTIES INCURRED EACH DAY. THE CONTRACT SPECIFIES WHETHER THE MEAL PENALTY IS ONE STRAIGHT TIME HOUR OR A DOLLAR AMOUNT.

6 TOTALS, RATES, ETC. FIGURING OUT HOW MUCH MONEY WAS EARNED. DATE REG OT DT SHOW MP SUNMONTUEWEDTHUFRISAT 1/4 1/51/71/6 NO.RATEEXTENSIONSUB-TOTALVACATIONTOTAL EARNED ___% % WORK FEE: ADD UP THE WEEKLY TOTAL OF EACH CATEGORY OF HOURS THESE BOXES INDICATE THE HOURLY RATE OF EACH CATEGORY OF HOURS MULTIPLY THE HOURLY RATES BY THE HOURS WORKED AT EACH RATE. ADD UP THE TOTALS IN THE "EXTENSION" COLUMN, INDICATE THE APPLICABLE VACATION PERCENTAGE RATE. MULTIPLY THE SUBTOTAL BY THE VACATION PERSCENTAGE RATE. ADD THE SUB-TOTAL AND THE VACATION TO GET THE TOTAL EARNED. MULTIPLY THE TOTAL EARNED BY.035 (3.5 %) TO GET THE WORK FEES OWED

7 REPORT SUMMARY THE BOTTOM OF THE PAGE Local #16 I.A.T.S.E. Health & Welfare Fund 14% of Gross Wages Local #16 I.A.T.S.E. Pension Fund 10.9% of Gross Wages % Work Fee is deducted from Gross Wages Local #16 I.A.T.S.E. Training Trust.5% of gross wages ………………… $ _____________ = $ ______________ $ _ = $ ___ 8.53_______ $ _____________ = $ ______________ THIS IS THE SUM OF ALL OF THE "TOTAL EARNED" BOXES. DO NOT ADD IN THE INDIVIDUAL “3.5 % WORK FEES" ! MULTIPLY THE TOTAL EARNED SUM BY.14 TO DERIVE THE EMPLOYER 14% HEALTH AND WELFARE CONTRIBUTION. MULTIPLY THE TOTAL EARNED SUM BY.109 TO DERIVE THE EMPLOYER 10.9% PENSION CONTRIBUTION. MULTIPLY THE TOTAL EARNED SUM BY.035 TO DERIVE THE TOTAL WORK FEES OWED FOR THIS REPORT. THIS MAY VARY BY A FEW CENTS FROM THE SUM DERIVED BY ADDING EACH INDIVIDUAL'S 3.5 % WORK FEE. THESE MONIES COME OUT OF THE "TOTAL EARNED" BY EACH INDIVIDUAL AND ARE DEDUCTED FROM GROSS WAGES BY THE EMPLOYER. WORK FEES ARE THE RESPONSIBILITY OF THE WORKERS EVEN IF THE EMPLOYER DOES NOT DEDUCT THE WORK FEES FROM THE GROSS WAGES. MULTIPLY BY.OO5 FOR.05% TRAINING TRUST CONTRIBUTION

8 CONCLUSION CHECKLIST OF THINGS TO REMEMBER  STEWARD REPORTS MUST BE TURNED IN WITHIN 24 HOURS OF THE COMPLETION OF A JOB OR WITHIN 24 HOURS AFTER THE END OF A WORK WEEK.  ALWAYS INCLUDE THE FOLLOWING JOB INFORMATION:  THE COMPANY YOU WORKED FOR.THE SITE OR LOCATION OF THE JOB.  THE PAYROLL COMPANY - EVEN IF IT IS THE SAME AS THE EMPLOYER.  THE LOCAL 16 JOB NUMBER.  THE NAME OF THE JOB OR THE SHIFT WORKED.  THE DATE THE STEWARD REPORT BEGINS.  THE DATE THE STEWARD REPORT ENDS.  ALWAYS INCLUDE THE FOLLOWING INFORMATION ABOUT EACH INDIVIDUAL:  EACH PERSON'S FULL AND PROPER NAME (NO NICK NAMES).  EACH PERSON'S JOB TITLE.  THE LAST 4 DIGITS OF EACH PERSON'S SOCIAL SECURITY NUMBER (REMEMBER - THIS INFORMATION IS. CONFIDENTIAL AND TO BE PROTECTED AT ALL TIMES.  INDICATE THE DATE UNDER THE DAY IN EACH COLUMN.  INSERT THE NUMBER OF HOURS WORKED IN EACH CATEGORY EACH DAY.  ADD THE WEEKLY HOURS IN EACH CATEGORY IN THE "NO." COLUMN.  INDICATE THE RATE FOR EACH CATEGORY OF HOURS IN THE "RATE " COLUMN.  MULTIPLY THE TOTAL HOURS BY THE RATES IN THE "EXTENSION" COLUMN.  PUT THE SUM OF THE "EXTENSION" COLUMN IN THE "SUB-TOTAL" COLUMN.  INDICATE THE VACATION % RATE, MULTIPLY THE SUB-TOTAL BY IT, WRITE THE VACATION STEWARD REPORTS MUST BE TURNED IN WITHIN 24 HOURS OF THE COMPLETION OF A JOB OR "VACTION" COLUMN. PUT THE SUM OF THE VACATION AND THE SUB-TOTAL IN THE "TOTAL EARNED" COLUMN. MULTIPLY THE "TOTAL EARNED" BY 2 2 % IN THE WORK FEE COLUMN. ADD ALL THE "TOTAL EARNED" BOXES. THIS IS THE GROSS WAGES FOR THE REPORT. USE THIS AMOUNT TO CALCULATE THE HEALTH AND WELFARE, PENSION AND WORK FEE TOTALS.


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