1. WHO IS RESPONSIBLE? NOT ME! Challenging management

2. OBJECTIVES Structures Responsibility & Accountability of venues Identifying types of Risks Knowing your environment Buildings - Hazardous Materials - Occupational Health - Fire Safety - Legislation that affects your area Managing Emergencies

3. Hazardous Substances Emergency signage EMERGENCIES

4. LEGISLATIVE COMPLIANCE OHS Act / Constitution. Disaster Management Act Environmental Management Act SANS 0400 Provincial & Municipal Legislation Fire Safety Legislation Gatherings Act National Road Traffic Act. Health Act. Events Act Constitution: “individual rights” OHS Act “workers rights”

5. Purpose of the Act Is to ensure that an environment of Health and Safety is provided to all employers, employees, clients and visitors. No.85 of 1993

6. Duties of employer (Sec 8) SHE Support & endorse all SHE policies Make legally required appointments Identify Hazards Train all employees Manage and Control legal requirements Report to senior leadership Inform employee (13)

7. Employee Duties (Sec 14) SHE Support & endorse SHE policies Take ownership Be observant Report hazards and incidents Attend training Follow instructions Co-operate with management Comply with the legislation

8. Section 15 OHSact: Duty not to interfere with or misuse things No person shall intentionally or recklessly interfere with, damage or misuse anything which is provided in the interest of health and safety. 8

9. Regulations: 1.Asbestos 2.Construction 3.Driven Machinery 4.Facilities 5.Gen Administration 6.Gen Machinery 7.Gen safety 9. H. B. A. 10. GMO 11. VUP 12. Lifts 13. Hazchem 14. MHI 15. Diving 16. Electrical Installation

10. Planning for Emergencies 11257 By-Law relating to Community Public Safety. Chapter 5: Public Safety; Section 23 “23. (1) The owner or person in charge of a school, hospital, residential institutions etc…., which has a population in excess of 25 including staff, must formulate an emergency evacuation plan…in the event of a fire or other threatening danger…” OHSAct 85 of 1993 “…protection of persons other than persons at work against hazards to health and safety arising out of or in connection with the activities of persons at work;…” – reasonably practicable

11. VICE CHANCELLOR (16.1) Student Wellness Student Affairs Sport Facilities Information & Technology Properties & Estates Communication Executive Housing ALL DEANS Libraries Administration Building Baxter Theatre Human Resources Graduate School GMR International OfficeResearch Student Housing STRUCTURE

12. Faculty Structure VC 16(1) Dean Hod Chemistry Hod Zoology Hod Maths Hod Geology Chair SHE Committee Building SHE Committee

13. RMC P.R.C.C. RADIATION GMO H/SCIENCE LOWER CAMP. UPPER CAMP. SCIENCE HIDDINGH GRADUATE SCHOOL EBE KRAMER LIBRARIESRESIDENCES HUMANITIESCOMMERCE

14. Identifying the Risks in your areas – Ergonomic risks (Work station) – Biological Risks (HIV / HBAs) – Chemical Risks (Various chemicals) – Physical risks (noise/ vibration) – Mechanical risks (dangerous actions) – Psychosocial Risks (work pressures) – Reputational Risks What is a Risk

15. 15 Types of Hazards Chemicals Electricity Explosion Fire Mechanical devices Student Behavior LP GAS Heaters Machinery Tools Vehicles Outdated equipment Safety gates Human discipline Power Failures Contractors A hazard is …………………………

16. HIGH IMPACT LOW PROBIBILITY HIGH IMPACT HIGH PROBIBILITY LOW IMPACT LOW PROBIBILITY HIGH PROBIBILITY LOW IMPACT TRANSFER / RESPONSE OR RECOVERY AVOID OR PREVENT Terminate AVOID OR PREVENT Terminate REDUCE MITIGATE & CONTROL Treat REDUCE MITIGATE & CONTROL Treat ACCEPT Tolerate ACCEPT Tolerate IMPACT LOW HIGHPROBIBILITYHIGHPROBIBILITY LOW PROBIBILITYLOW PROBIBILITY IMPACT HIGH RISK QUARTILE MATRIX

17. Know your environment

18. Emergency Exits Know where your emergency exits are Make sure that emergency exits are not obstructed from the inside nor the outside Make sure you know how to use emergency exits Make sure that emergency exits are not locked with locking devices, which is illegal

19. ACCESS CONTROL

20. 20 Radiation areas All radiation areas should be controlled Strict security and supervision Signage should indicate radiation area. Staff in this area will be on a monitoring program. (Medical Surveillance) A proper waste disposal program should be in place.

21. 21 Chemicals Hazardous Chemicals regulations Training of safe use of chemicals MSDS ( material safety data sheets) Monitoring program might be required(Medical Surveillance) Proper training of users Appropriate was disposal – No chemicals down the drains. – catchments in areas Personal protective clothing – goggles Overcoats.

22. BE CAREFUL Dangerous Situations Potential Harm High Risk Areas Special Precautions Authorized Access WARNING SIGNS

23. DO NOT Barred From Use Not Allowed Illegal Penalty attached PROHIBITING SIGNS

24. MUST USE Protective gear Legal implications Risk assessment Safe Operating Procedure MANDATORY SIGNS

25. GENERAL/FIRE Location of safety equipment Direction to Emergency exits INFORMATION SIGNS

26. Importance of Signs & Symbols Visual Display of Information Gives ready Warning of Danger Helps to Reduce Accidents

27. POSSIBLE EMERGENCIES EMERGENCYAFFECT / DAMAGEMITIGATION Fire- Property - Teaching - Research - Staff /Students - Residences - Early warning - Integration systems - Fire equipment - Locking Mechanisms - Servicing & Rehearsals - Evacuation plans Medical- Students - Security - Staff - First Aiders - Training programs - Information

28. POSSIBLE EMERGENCIES EMERGENCYAFFECT / DAMAGEMITIGATION Chemical Spill Radiation spills -Teaching - Research - Staff / Students - Security - Induction / training - Awareness - Spill Kits - Medical Surveillance - Awareness PROCEDURES

29. POSSIBLE EMERGENCIES EMERGENCYAFFECT / DAMAGEMITIGATION Bomb scare -Teaching - Research - Staff / Students - Security - Awareness - Evacuation Plan - Call Identity - Crime awareness Power Outages - Students - Security - Staff - Control measures - Communication - Checklists

30. Hazard ID, Risk Assessments & Control Legal Requirements Objectives Management Program OHS POLICY Monitoring & Measurement Auditing Accidents, Incidents, NC, CA & PA Management Review Structure & Responsibility Documentation & Operational Control Emergency Planning & reporting Record Keeping Training, Communication & Consultation ActPlan Check Do Continual Improvement

31. SAMPLE AUDIT REPORT.

32. Question & Answer Session Thank You