1. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics1 Guidelines on how to make publications at Statistics Sweden Ligia Godymirska Statistics Sweden

2. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics2 Background of the project Publishing in a uniform way – form and design –An old question actualised by increased usage of the Internet –Important that publications are easy to find and recognise among other publications –Production will be easier and more cost effective – using templates, having design a cover once –Clear graphic profile – image of the organisation –Well known graphic profile – positive associations to the corporate image

3. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics3 Goal of the project Produce a proposal for more unified and coordinated publishing of Statistics Sweden’s publications, as well printed as electronic Review and propose a reduction of amount of editorial series, number of formats and templates for layout Produce a proposal for a uniform structure of the content (like Statistical reports) Evaluate a need of a publishing permit Examine a possibility of centralised production of book covers

4. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics4 Results of the project Review of editorial series – both series and books shall have a clear visual design Workflows – established process for making publications. Communication department responsible –Use defined layout templates (DK, NO) –Introduction of a central publishing permit Formats – only three formats i.e. A4, Statsformat and A6. Other formats could be used only as an exemption Book cover – a common layout of a cover, all covers produced by the Ateljé Templates for layout – all content should be prepared in the templates Content and structure – unified structure of the content and common tooltips

5. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics5 The guide Part one - describes a publication –Compulsory chapters –Structure of the information in the chapters –Description of the templates –Preparatory work in a template and work when the publication is ready for permit to publish Part two –Tips and rules for usage of the templates –More overall advices for making publications

6. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics6 What to do before you start Contact the Communication department Make a time plan Check if the publication is announced in the publication calendar Book personnel in Ateljé and print house Install the tool (MS Word, support for MS Excel, the tool for graphs etc)

7. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics7 Publication chapter by chapter Cover Title page Publishers page Foreword Table of content List of tables, graphs and maps Summary Explanatory symbols and abbreviations The statistical results or other main content of publications Facts about the statistical results –Definitions and explanations –How the survey is produced –Reliability of the statistical results –Good to know References Attachments In English –Summary –List of tables –List of graphs –List of maps –List of terms –Explanatory symbols and abbreviations Register of the keywords

8. 3rd March 2008Ligia Godymirska, Data Dissemination and Publication of Statistics8 Licens to publish Each publication produced at Statistics Sweden. The content has to be previously approved by a head of the statistical unit. The communication department controls the information about the publication, graphical profile and the title. The communication department informs the producer when the publication is ready to be published.