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OKALOOSA COUNTY SCHOOL DISTRICT School Advisory Council Training 2012-2013.

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Presentation on theme: "OKALOOSA COUNTY SCHOOL DISTRICT School Advisory Council Training 2012-2013."— Presentation transcript:

1 OKALOOSA COUNTY SCHOOL DISTRICT School Advisory Council Training

2 Your OCSD SAC Contact: Debbie Davis

3 Why We’re Here To understand the roles and responsibilities of School Advisory Council members To understand the roles and responsibilities of School Advisory Council members To be able to actively participate in the School Improvement Process To be able to actively participate in the School Improvement Process To understand Florida’s Accountability System including School Grades To understand Florida’s Accountability System including School Grades To understand that SAC meetings are subject to the Government in the Sunshine Law To understand that SAC meetings are subject to the Government in the Sunshine Law

4 Today’s Agenda Roles and Responsibilities of SAC Members Roles and Responsibilities of SAC Members Government in the Sunshine Law Government in the Sunshine Law School Improvement and School Performance Plans School Improvement and School Performance Plans FL Accountability System, School Grades and A+ Money FL Accountability System, School Grades and A+ Money

5 What is a SAC? School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. School Advisory Councils were established by the legislature to expand the role that parents, students, community members and teachers have in making decisions about their schools. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. Councils are made up of parents, students, teachers, educational support staff, the principal and community members. The SAC must be representative of the ethnic, racial, and economic community served by the school. The SAC must be representative of the ethnic, racial, and economic community served by the school.

6 SAC Responsibilities School Advisory Councils

7 SAC Duties and Responsibilities – defined through statutes assists in the preparation and evaluation of the School Performance Plan. (SPP) assists in the preparation and evaluation of the School Performance Plan. (SPP) decides how school improvement funds are spent decides how school improvement funds are spent decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) decides jointly with school faculty how A+ recognition funds are spent – except after Feb. 1 (*funding determined by DOE and may fluctuate, depending on financial status) assists the principal with the school budget assists the principal with the school budget perform functions as prescribed by regulations of the school board perform functions as prescribed by regulations of the school board

8 Other Possible Duties of SAC Adoption of school calendar Adoption of school calendar Input into District’s Legislative Program Input into District’s Legislative Program Waivers for school improvement plans Waivers for school improvement plans Monitoring school safety Monitoring school safety Assist in school climate survey Assist in school climate survey Liaison to the community Liaison to the community Involvement in special committees and School improvement Teams – “SIT” Involvement in special committees and School improvement Teams – “SIT”

9 School Improvement Funds… May be expended only on programs and projects selected by SAC May be expended only on programs and projects selected by SAC Are not subject to override by principal or district staff Are not subject to override by principal or district staff May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) May not be used for capital improvements or projects lasting more than one year (However, SAC may approve again in subsequent year) $0 per un-weighted FTE student * $0 per un-weighted FTE student *

10 School Recognition Funds Expenditures are jointly decided by faculty and SAC Expenditures are jointly decided by faculty and SAC Can be used for bonuses, materials, equipment, temporary personnel, or any combination Can be used for bonuses, materials, equipment, temporary personnel, or any combination Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed Decision must be made by Feb. 1 or funds are dispersed as bonuses to only classroom teachers currently employed $100 per FTE- provided for performance $100 per FTE- provided for performance

11 SAC Bylaws School Advisory Councils

12 SAC Meetings… Florida Statues (ss ) require each SAC shall adopt bylaws establishing procedures for: Florida Statues (ss ) require each SAC shall adopt bylaws establishing procedures for:  At least 3-days’ advance notice in writing to all SAC members of any matter that is scheduled be voted on  Requiring a quorum of at least 51% to be present before a vote may be taken by the school advisory council  Scheduling meetings when parents, students, teachers, business persons, and members of the community can attend.  Replacing any member who has two unexcused consecutive absences from a SAC meeting that is noticed as per bylaws.  Recording minutes of meetings.

13 SAC Bylaws (required by law) Name of Council Name of Council Purposes, Basic Policies, Governance Purposes, Basic Policies, Governance Duties & Obligations – address: Duties & Obligations – address: –School Improvement Funds –A+ Funds –SPP –School annual budget: procedure for “assisting” Member Composition Member Composition –Positions, duties, procedures for elections and term of office –Procedures for appointing members, removing members, replacing members –Nomination Committee (optional) –Duties, Meetings & Quorum of Executive Board –Emergency decision procedures

14 SAC Bylaws, continued Decisions/Meetings Decisions/Meetings –Advance Notice of Vote/Meetings –Sunshine Laws –Special or AD hoc Committees –Quorum > 50% Amendments or Revisions of Bylaws Amendments or Revisions of Bylaws Fiscal Year, Parliamentary Authority Fiscal Year, Parliamentary Authority

15 Florida Sunshine Law School Advisory Councils must abide by the Government in the Sunshine Law

16 Sunshine Law Requires… SAC meetings are public meetings and subject to the Sunshine Law ss (1) SAC meetings are public meetings and subject to the Sunshine Law ss (1) –Reasonable Notice –Open to public –Held in public locations –Minutes recorded and open for public inspection –Open voting---no secret ballots

17 SAC Membership School Advisory Councils

18 SAC Members(Voting) SAC members are elected from their peer groups; SAC members are elected from their peer groups; - teachers elect teachers, staff elects staff, parents elect parents and students elect students. SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must consist of the principal and an appropriately balanced number of teachers, staff, parents, community members & students. “Technical center & high school advisory councils shall include students and middle & junior high school advisory councils may include students.” SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) SACs must represent the ethnic, racial and economic makeup of the community served by the school. To achieve this, members may be appointed. (MIS Form 1411) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908) In addition, the majority of SAC members (over 51%) must not be employed by the school district. (Senate Bill 1908)

19 SAC Membership FAQ Is the principal a voting member? Is the principal a voting member?YES Can the assistant principal be a member? Can the assistant principal be a member? An assistant principal can and probably should attend meetings and give input, but may not be a voting member of SAC What is the allowable % difference between student composition and SAC composition? What is the allowable % difference between student composition and SAC composition? –DOE recommends a maximum of 10%. –In case of an audit, documentation will be required showing every effort was made to achieve compliance.

20 A SAC Member’s Role Attends meetings & training Attends meetings & training Uses state & district goals as guiding principles Uses state & district goals as guiding principles Assesses school data, surveys Assesses school data, surveys Assists in the preparation & evaluation of the SPP Assists in the preparation & evaluation of the SPP Determine & prioritize the needs of the school Determine & prioritize the needs of the school Develop strategies for improvement Develop strategies for improvement Decides how to measure results of the SPP Decides how to measure results of the SPP Assists in development and implementation of SPP Assists in development and implementation of SPP Assist in preparing the school’s annual budget Assist in preparing the school’s annual budget

21 The SAC Chair/Co-chairs Knowledgeable about SAC duties & responsibilities. Knowledgeable about SAC duties & responsibilities. Establishes an agenda Establishes an agenda Prepares for meeting; notifies members of meeting & training opportunities Prepares for meeting; notifies members of meeting & training opportunities Facilitates the meetings (co-chair or vice chair fills absence) Facilitates the meetings (co-chair or vice chair fills absence) Keep to task, maintains order, involves members  Repeat all motions before vote  Involves members & establishes subcommittees Signs School Performance Plan Signs School Performance Plan

22 The Principal Responsible for school administration Responsible for school administration Assesses school data, surveys Assesses school data, surveys Facilitates SAC recommendations in development & implementation of SPP Facilitates SAC recommendations in development & implementation of SPP “Shall provide leadership in the development or revision and implementation of a school improvement plan” ss “Shall provide leadership in the development or revision and implementation of a school improvement plan” ss Ensure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline dataEnsure that all school reports are accurate and timely, and must provide the necessary training opportunities for staff to accurately report attendance, FTE program participation, student performance, teacher appraisal, and school safety and discipline data Ensures proper SAC elections & appointments Ensures proper SAC elections & appointments Keeps SAC informed of activities & policies of the school Keeps SAC informed of activities & policies of the school Encourages participation & problem solving & teamwork Encourages participation & problem solving & teamwork Part of the SAC team Part of the SAC team

23 The SAC Secretary Determination of a quorum for meetings Determination of a quorum for meetings Accurate recording of SAC business Accurate recording of SAC business Maintains up-to-date records of minutes Maintains up-to-date records of minutes Keeps records of attendance Keeps records of attendance Duties at the meeting: Duties at the meeting:  Reading or providing minutes  Taking accurate minutes

24 The SAC Secretary… continued Tasks after the meeting: Tasks after the meeting:  Writing the minutes promptly  Noting status of previous minutes  Dispatching correspondence  Dispatching the minutes for agenda prep  Notification of elections or appointments  Sending copy of all minutes and agendas to district contact

25 Other SAC Officers, optional SAC Treasurer SAC Treasurer  Keeps track of School Improvement Funds SAC Corresponding Secretary SAC Corresponding Secretary  Letters and other correspondence Parliamentarian Parliamentarian  Time-keeper, Robert’s Rules of Order...determined by your SAC’s needs

26 SAC Minutes Required by FL Sunshine Law + Statutes Required by FL Sunshine Law + Statutes Should be brief yet accurate Should be brief yet accurate Public record Public record

27 SAC Minutes Include: Kind of meeting, name of council, date, time, and place Kind of meeting, name of council, date, time, and place Attendance, determination of quorum and any member replacement Attendance, determination of quorum and any member replacement Call to order, name of presiding officer and recorder Call to order, name of presiding officer and recorder Agenda and previous minutes Agenda and previous minutes Motions and votes (include election info) Motions and votes (include election info) Any correspondence (attach) Any correspondence (attach) Hour of adjournment and next meeting date, time, place Hour of adjournment and next meeting date, time, place “Submitted by,” sign and type name, position. “Submitted by,” sign and type name, position.

28 SAC Documents of Record List of meetings for the year List of meetings for the year Bylaws Bylaws Membership Roster Membership Roster MIS 1411 MIS 1411 Agendas Agendas Minutes Minutes Copies are kept on file at the school and at the District Office

29 Send… signed bylaws signed bylaws signed MIS due by Nov. 1 signed MIS due by Nov. 1 via courier to: Debbie Davis BAO Membership Roster- due by Nov. 1 Membership Roster- due by Nov. 1 List of meetings List of meetings Dates/times/locations Dates/times/locations Agendas Agendas Minutes Minutes via to: Debbie Davis k12.fl.us k12.fl.us

30 Membership Roster List as Parent, Community, Teacher, Staff, Student, or Principal AND IF APPLICABLE, indicate SAC office OR non-voting status. Be sure to list School Name

31 MIS 1411 >50% Non School District Employees  Report only your voting members here Use the most recent demographic data and maintain a record of pull-date Principal and SAC Chair must sign and date

32 Before submitting documents … Before submitting documents … Include year and school name Include year and school name Verify numbers of peer group with membership roster Verify numbers of peer group with membership roster Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Percents of each ethnic category must agree as closely as possible to school/community percentages and each column should total 100% Sign and date Sign and date

33 Ethnicity of School and Community Student Population Or Community Population codes.com/county/FL- OKALOOSA.asp

34 School Advisory Council District Requirements Each School Advisory Council must consist of: At least 17 members an odd number of members

35 Agendas and Minutes Please submit to the District in a timely manner Please submit to the District in a timely manner List school name in the heading List school name in the heading List school name in subject line on all s List school name in subject line on all s

36 School Performance Plan

37 The School Performance Plan combines the main components of: the main components of: A+ Plan – District A+ Plan – District School Improvement Plan – State School Improvement Plan – State AdvancEd - Regional AdvancEd - Regional

38 School Performance Plan AKA—School Improvement Plan Made up of goals and objectives established for the school and determined by needs of the school Purpose: To increase student performance Purpose: To increase student performance Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals Includes: strategies, safety, discipline, health and fitness, resources (human and material), and measured goals

39 Role of the School  Develop a School Performance Plan under the principal’s leadership with objectives in reading, mathematics, writing and science. leadership with objectives in reading, mathematics, writing and science.  Allocate school resources based on these objectives.  Closely monitor the effectiveness of the plan during the year using internal assessments to determine student year using internal assessments to determine student gains. gains.  Adjust strategies, if needed, in order to reach objectives.

40 Role of the District  Provide Schools with a timeline and training on the School Performance Plan process. School Performance Plan process.  Quality Assurance will develop district-wide staff development and technology plans based on common themes that emerge from School Performance Plans.  Deputy superintendents will work with principals throughout the year to monitor the effectiveness of throughout the year to monitor the effectiveness of school plans. school plans.

41 SPP Components School Vision and Mission Statement School Vision and Mission Statement School Profile School Profile Supporting Data Supporting Data School Focus (math, reading, writing, science) and Objectives School Focus (math, reading, writing, science) and Objectives Target Groups Target Groups Strategies Strategies Professional Development Professional Development Customer Relations Customer Relations Resources Resources

42 School Performance Plan Requirements Must be designed to meet state educational priorities (s (5)) and student proficiency on SSS (s ) Must be designed to meet state educational priorities (s (5)) and student proficiency on SSS (s ) Must address student achievement goals and strategies based on state and district proficiency standards Must address student achievement goals and strategies based on state and district proficiency standards Must include accurate, data-based analysis of student achievement and other school performance data (s (18)(a)) Must include accurate, data-based analysis of student achievement and other school performance data (s (18)(a))

43 SPP Requirements Some Schools All secondary schools (grades 6-12) must include a redesign component based on the ten guiding principles (s (2)(a-j)) All secondary schools (grades 6-12) must include a redesign component based on the ten guiding principles (s (2)(a-j)) All schools that establish an on-site dropout prevention and academic intervention program must reflect such program in their plan All schools that establish an on-site dropout prevention and academic intervention program must reflect such program in their plan (s (2)(b)) (s (2)(b)) High schools must include strategies to improve student readiness for postsecondary level based on annual analysis of postsecondary feedback report data (s (4)) High schools must include strategies to improve student readiness for postsecondary level based on annual analysis of postsecondary feedback report data (s (4))

44 SPP Requirements continued… All schools with a grade of “C” or below or schools required to have a plan under federal law must have a plan pursuant to s (18)(a) to include: All schools with a grade of “C” or below or schools required to have a plan under federal law must have a plan pursuant to s (18)(a) to include: –Professional development that supports enhanced and differentiated instructional strategies to improve teaching and learning –Alternative instructional delivery methods to support remediation, acceleration, and enrichment strategies

45 SPP Requirements continued… –Continuous use of disaggregated student achievement data to determine effectiveness of instructional strategies –Ongoing informal and formal assessments to monitor individual student progress toward mastery of SSS and to redesign instruction if needed Title I elementary schools must include strategies which promote transition to kindergarten Title I elementary schools must include strategies which promote transition to kindergarten

46 School Focus Each school must address reading, mathematics, writing, and science. Each school must address reading, mathematics, writing, and science. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. The SPP allows for variance reflecting each individual school’s areas of strength and weakness. Schools should build upon strengths and put strategies in place that improve upon weaknesses Schools should build upon strengths and put strategies in place that improve upon weaknesses

47 School Objectives  SMART  Specific  Measurable  Attainable  Research-based  Time-phased Example: _____ % of eligible students will achieve adequate yearly progress in reading as measured by the Florida Comprehensive Assessment Test given in April, 2012.

48 Target Group(s)  Identify each group of students that will be impacted by strategies. Example: Students performing at Level 1 in reading on the most recent Florida Comprehensive Assessment Test

49 Supporting Data  Provide a 3-year summary of data that supports the need to focus on a particular supports the need to focus on a particular target group or data that indicates a target group or data that indicates a school-wide area of weakness school-wide area of weakness  REMEMBER: Education programs are based on student performance data. based on student performance data.

50 Strategies  Prioritize Strategies  Identify which target group that a particular strategy addresses. particular strategy addresses. Example: Level 1 reading students will be provided appropriate instructional-level reading materials.

51 Training  Each training activity must lead to a measurable teacher outcome. measurable teacher outcome.  Principals are responsible for monitoring the implementation of strategies learned the implementation of strategies learned through training activities. through training activities. Example: Teachers will complete in-service training on selecting appropriate instructional-level materials for students and provide evidence of the selection and implementation of the materials.

52 Customer Relations  Identify actions being taken by the school to educate parents and students within a to educate parents and students within a target group of the objectives, strategies, target group of the objectives, strategies, and anticipated outcomes for students and anticipated outcomes for students within that group. within that group. Example: Schools will communicate with parents of Level I reading students to discuss strategies in place designed to assist their student.

53 Resources  Provide the cost of implementing each strategy as well as the source of funds strategy as well as the source of funds  Identify the use of all S.A.I. and Title I funds. funds. Example: Include the cost of appropriate instructional- level materials and staff development.

54 School Performance Plan or Florida School Improvement Plan Which Template Should Schools Use? Since all Okaloosa Schools earned school grades of A or B, all schools may use the district on-line School Performance Plan Template

55 New Florida SIP Template Available online at

56 Some sections of this model are duplicates of the SPP model Some sections of this model are duplicates of the SPP model Some sections of this model are completely new Some sections of this model are completely new SIP Template

57 Under the new accountability system, schools using the new SIP template will report SAC membership compliance within their SIP. SIP Template

58 School Performance Plan is… The guiding document for a school's major initiatives for school performance The guiding document for a school's major initiatives for school performance Written by a committee of parents, faculty members, administrators and community members Written by a committee of parents, faculty members, administrators and community members Approved by the School Advisory Council (SAC). Approved by the School Advisory Council (SAC).

59 School Accountability Reporting

60 FCAT 2.0 Single statewide system of accountability used to determine adequate yearly progress, achievement of annual learning targets. Single statewide system of accountability used to determine adequate yearly progress, achievement of annual learning targets. The FCAT measures student progress in mastering grade level benchmarks which are aligned to the Sunshine State Standards in specific subject areas. The FCAT measures student progress in mastering grade level benchmarks which are aligned to the Sunshine State Standards in specific subject areas. A major component in the school grade formula A major component in the school grade formula

61 Adequate Yearly Progress NCLB Florida has been granted a flexibility waiver from the US DOE to eliminate the NCLB requirements for School Accountability and will now move to a single accountability model: A+ State Accountability System Measurement targets performance and participation of all students, with an emphasis on lowest performing 25%.

62 Performance Expectations A+ “Compensatory” Model Schools are awarded points for students who score high and/or make annual learning gains.

63 Process – Constantly Evolving A+ Continuous growth in level of proficiency and scope of accountability (student, subject area) Components currently in place: 50% based on State Assessment 50% based on graduation rates, AP/IB/AICE/Industrial Certifications, ACT/ACT/CPT results, graduation rates of at-risk students

64 School Grade Formula: Elementary Schools

65 School Grade Formula: Middle Schools

66 School Grade Formula: High Schools

67 School Grade Formula: Combination Schools (K-12, 6-12)

68 Accountability Process Each element of the assessment system informs parents, educators and the community about different facets of a school’s performance Each element of the assessment system informs parents, educators and the community about different facets of a school’s performance No element, on its own, can provide a complete picture No element, on its own, can provide a complete picture

69 Accountability “The responsibility for improvement of a stable system rests totally on the management. It is reached (i.e., improvement) by removal, one by one, of special causes of trouble.” (W.E. Demings, 1986) “The responsibility for improvement of a stable system rests totally on the management. It is reached (i.e., improvement) by removal, one by one, of special causes of trouble.” (W.E. Demings, 1986)

70 Excellent Resource Bureau of School Improvement

71 Resources… Florida State Law (ss ) Florida State Law (ss ) FL Dept of Education- FL Dept of Education- FL Dept of Education SAC webpage- sorycouncils.htm FL Dept of Education SAC webpage- sorycouncils.htm sorycouncils.htm sorycouncils.htm School Improvement Plan- School Improvement Plan- FL Assoc of SAC- family.net/SAC FL Assoc of SAC- family.net/SAChttp://florida- family.net/SAChttp://florida- family.net/SAC

72 Questions??? Contact your District SAC Administrator: Debbie Davis


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