Implementation Date ICD-10-CM/PCS Compliance Deadline October 1, 2013 Claims for services provided on or after this date must use ICD-10 codes CPT codes will continue to be used for outpatient services
Compliance Timeline January 1, 2010 Internal testing of Version 5010 for electronic claims December 31, 2010 Internal testing must be complete January 1, 2011 External Testing of Version 5010 claims CMS begins accepting Version 5010 Version 4010 continue to be accepted January 1, 2012 All claims must use Version 5010 Version 4010 no longer accepted
Outpatient Coder Training Outpatient Coder Training Approximately 16 hours Review code Structure & Coding Conventions. Learn the fundamentals Analyze & practice applying the ICD-10-CM guidelines Review and refresh knowledge of A & P concepts
Outpatient Coding Training Become an expert in applying ICD-10-CM codes to outpatient cases in the six to nine months preceding October 1, Practice using ICD-10-CM codes each week leading into “go live” on October 1, Network with peers to seek answers to cases and confirm application of ICD-10-CM codes. Take advantage of component MHIMA training opportunities
Inpatient Coder Training Approximately 50 hours Review code structure and coding conventions for ICD-10-CM and ICD-10-PCS. Learn the fundamentals of the ICD-10-CM and ICD-10-PCS systems. Analyze and practice applying the ICD-10-CM and ICD-10-PCS Coding Guidelines. Continue to study ICD-10-PCS definitions (memorize the definitions of approaches and root operations). Continue to review and refresh knowledge of anatomy and physiology concepts
Inpatient Coder Training Become an expert in applying ICD-10-CM and ICD-10-PCS codes to inpatient cases in the 6 to 9 months preceding October 1, 2013 Practice using ICD-10-CM and ICD-10-PCS codes each week leading into “go live” on October 1, 2013 Network with peers to seek answers to cases and confirm application of ICD-10-CM/PCS codes Take advantage of MHIMA training opportunities
Continuing Education Unit (CEU) Requirements Required to participate in a predetermined number of mandatory baseline educational experiences specific to ICD-10-CM/PCS. *Can Begin Earning CEU’s January 1, 2011 thru December 31, 2013 2009 or 2010 ICD-10 –CM Academy
CEU Requirements Total number of ICD-10-cm/PCS CEU required, by AHIMA Credential CHPS- 1 CEU CHDA; RHIT;RHIA- 6 CEUs CCS-P- 12 CEUs CCS; CCA- 18 CEUs If you hold more than one credential, only report the highest number of CEUs
CEU Requirements CEU requirements will be included within the total number of CEUs required for a given CEU Cycle. For example, if you hold an RHIA credential, you will obtain 6 CEUs that are in relation to ICD-10-CM/PCS along with the additional 24 CEUs to complete your recertification cycle. Reporting of the CEUs will be made available by Fall of 2011
Myths October 1, 2013 is considered a flexible date Implementation planning should be undertaken with an assumption that DPHHS will grant an extension Worker’s comp & auto insurance companies may choose not to implement ICD-10-CM/PCS State Medicaid Programs will not be required to update their systems in order to utilize ICD-10-CM/PCS The increased number of codes will make the new coding system impossible to use Developed without any clinical input There will no hard copy of ICD-10-CM/PCS All coding will be done electronically
Myths Developed a number of years ago, so it is out of date Unnecessarily detailed medical record documentation will be required Implementation can wait until after electronic health records and other health care initiatives have been established ICD-10-CM based super bills will be too long or too complex The GEMs are intended to facilitate the process of coding medical records Each payer will be required to develop their own mappings, GEM have been developed for CMS use only Medically unnecessary diagnostic tests will need to be performed in order to assign an ICD-10-CM code CPT will be replaced by ICD-10-CM/PCS
ICD 10-CM Code Structure ICD 10-CM Contains more than 68,000 codes Compare this to ICD-9-CM which contains 13,000 codes Consists of 3-7 characters First digit is alpha All Letters are used except U 4 th,5 th,6 th & 7 th Digits can be numeric Decimal placed after the 1 st three characters
ICD-10-CM Structure Index & Tabular List Two Parts of the Index Disease & Injury Table of Drugs & Chemicals Neoplasm Table External Causes Coding Guidelines Some changes from ICD-9 Fractures- Default Displaced 2 Categories for Acute MI Acute MI is 4 weeks instead of 8 weeks Osteoporosis with current pathological fracture V codes are now Z Codes
ICD-10-CM New Features Combination codes for conditions & common symptoms Combination codes for poisonings & external causes Added laterality Added extensions for episode of care Expanded codes Inclusion of trimester in obstetric codes and elimination of fifth digits for episode of care External cause codes no longer a supplementary classification
ICD-10-CM Diabetes Mellitus Codes No Longer Classified as uncontrolled/controlled Includes diabetes & the complication Injuries Grouped by Anatomical site rather than type of injury Code Extension to identify (7 th Character) A- Initial encounter D-Subsequent encounter S-Sequelae
ICD-10-CM Code Examples I10- Hypertension Hypertension Table Removed Combination codes Certain Conditions and Associated Symptoms K57.21-Diverticulitis of large intestine with perforation and abscess with bleeding I Arteriosclerotic Heart Disease of native coronary artery with unstable angina pectoris K Toxic Liver disease with chronic active hepatitis with ascites E Type 1 diabetes mellitus with diabetic neuropathic arthropathy
ICD-10-CM Combination codes for poisonings and their external cause T42.3x2S- Poisoning by barbituates, intentional self-harm, sequela Laterality C Malignant neoplasm of upper-inner quadrant of left female breast L Pressure ulcer of right hip, stage III
ICD-10-CM Codes for clinical concepts that do not exist in ICD-9-CM T45.526D-Underdosing of antithrombotic drugs, subsequent encounter Z Type O Blood, RH positive Codes for postoperative complications, intraoperative, and post- procedural disorders D Intraoperative hemorrhage and hematoma of spleen complicating a procedure on the spleen D Post-procedural hemorrhage and hematoma of spleen following a procedure on the spleen Obstetric codes identify trimester instead of episode of care Excessive weight gain in pregnancy, second trimester
ICD-10-CM Coding Guidelines Chapter 1: Certain Infectious and Parasitic Diseases (A00-B99) d. Sepsis, Severe Sepsis, and Septic Shock Case Study: Patient was taken to the emergency department and admitted to the hospital after being found semi-conscious with markedly abnormal vital signs, a fever of over 39 degrees C, a heart rate of 110, and a respiratory rate of 22/min. Final diagnoses included sepsis and septic shock with acute respiratory failure Answer: A41.9Sepsis (generalized) R65.21Shock, septic (due to severe sepsis) J96.0Failure, respiration, respiratory, acute
ICD-10-CM Coding Guidelines Chapter 4: Endocrine, Nutritional, and Metabolic Diseases (E00-E89) a. Diabetes mellitus 6) Secondary Diabetes Mellitus Case Study This 34-year-old patient is being seen for ongoing management of steroid- induced diabetes mellitus which was due to the prolonged use of corticosteroids, which have been discontinued. The patient’s diabetes is managed with insulin which he has been taking for the last two years Answer: T38.0x5SRefer to Drug and Chemical Table, Corticosteroid, adverse effect E09.9Diabetes, diabetic, (mellitus) (sugar), due to drug or chemical Z79.4Long-term (current) drug therapy (use of), insulin
ICD-10-CM Coding Guidelines Chapter 9 Diseases of Circulatory System (I00-I99) Case Study Patient is seen for treatment of unstable angina. The patient has a history of atherosclerotic heart disease and underwent a 3-vessel coronary bypass approximately 2 years ago. The patient recently underwent a cardiac catheterization of all three coronary bypass grafts which showed them patent Answer: I25.110Angina (attack) (cardiac) (chest) (heart) (pectoris) (syndrome) (vasomotor), with atherosclerotic heart disease – see Arteriosclerosis, coronary (artery), native vessel with angina pectoris, unstable Z95.1Status (post), aortocoronary bypass
ICD-10-CM Coding Guidelines Chapter 12: Diseases of Skin and Subcutaneous Tissue (L00-L99) a. Pressure ulcer stage codes Case Study This patient has a gangrenous pressure ulcer of the right hip and a pressure ulcer of the sacrum documented by the physician. The nursing assessment indicates a stage II pressure ulcer of the sacrum with a stage III decubitus ulcer of the right hip. Answer: I96 Ulcer, gangrenous – see Gangrene. Gangrene, gangrenous (connective tissue) (dropsical) (dry) (moist) (skin) (ulcer) (see also necrosis), Necrosis, skin or subcutaneous tissue NEC L89.213Ulcer, ulcerated, ulcerating, ulceration, ulcerative, pressure (pressure area) stage III, (healing) (full thickness skin loss involving damage or necrosis of subcutaneous tissue) L89.152Ulcer, ulcerated, ulcerating, ulceration, ulcerative, pressure (pressure area) stage II, (healing) (abrasion, blister, partial thickness skin loss involving epidermis and/or dermis) sacral region (tailbone
ICD-10-CM Coding Guidelines Chapter 9: Diseases of Circulatory System (I00-I99) a. Hypertension 1) Hypertension with Heart Disease 3) Hypertensive Heart and Chronic Kidney Disease Case Study This patient is hospitalized with a diagnosis of congestive heart failure due to hypertensive heart disease. Patient also has Stage 5 chronic kidney failure. The patient has been prescribed Lasix previously but admits he forgets to take his medication every day. This is due to his advanced age.
ICD-10-CM Coding Guidelines Answer: I13.2Disease, diseased, heart (organic), hypertensive – see Hypertension, heart. Hypertension, hypertensive (accelerated) (benign) (essential) (idiopathic) (malignant) (systemic), heart (disease) with kidney disease (chronic) – see Hypertension, cardiorenal (disease), with heart failure, with stage 5 or end stage renal disease I50.9Failure, heart (acute) (sudden), congestive (compensated) (decompensated). The “use additional code” statement under code I13.2 indicates the use of this code to identify the type of heart failure N18.5Disease, diseased, kidney (functional) (pelvis), chronic, stage 5. The “use additional code” statement under code I13.2 indicates the use of this code to identify the stage of the chronic kidney disease T50.1x6ARefer to Table of Drugs and Chemicals, Lasix, underdosing Z91.130Noncompliance, medication regimen, underdosing, unintentional, due to patient’s age-related debility
ICD-10-CM Coding Guidelines Chapter 20: Chapter 20: External Causes of Morbidity (V01- Y99) Case Study An 18 year-old driver of a car that collided with a pickup truck on the interstate highway. The driver confessed to using his cell phone to send a text message to his girlfriend. Assign the external cause codes only Answer: V43.53xAIndex to External Causes. Accident, car – see Accident, transport, car occupant, Accident, transport, car occupant, driver, collision (with) pickup truck (traffic) Y92.411Index to External Causes, Place of occurrence, highway (interstate) Y93.c2Index to External Causes, Activity (involving) (of victim at time of event), cellular, telephone
ICD-9-CM Coding Guidelines Chapter 21: Factors influencing health status and contact with health services (Z00-Z99) Case Study This patient had a lateral wall STEMI and was brought by ambulance to the emergency room. He received tPA and was transferred to a tertiary care center for continued care. The patient was received with tPA infusion continuing, and immediately taken to the cardiac cath lab. Answer: I21.29Infarct, infarction, myocardium, myocardial (acute) (with stated duration of 4 weeks or less), ST elevation (STEMI), lateral (apical-lateral) (basal-lateral) (high) Z92.82Status(post) – see also Presence (of), administration of tPA (rtPA) in a different facility within the last 24 hours prior to admission to current facility
ICD-10-PCS ICD-10-PCS Inpatient Procedures Contains Over 72,000 codes 7 Character-alphanumeric code structure Each character contains up to 34 possible values The letter O is not used No Decimals
ICD-10-PCS Structure Index Codes found based on type of procedure- No diagnostic information in the description One you know the tables; you can go directly to the tables the index does not need to be used first First Three values in the index direct you to the table Tables Each page in the section is composed of rows that specify valid combinations of code values Root Operations Approach
ICD-10-PCS Code Examples 0HTT0ZZ- Right Total Mastectomy 0X6C0ZZ- Amputation at left elbow level 0FT44ZZ- Lap Chole 0HBT0ZX- Right Breast Biopsy 0- Medical Surgical H- Skin & Breast B-Excision T- body Part 0- Approach Z-Device X-Qualifier
ICD-10-PCS Root Operations 30 Root Operations Identifies the objective of the procedure In order to determine the appropriate root operation, the full definition of the root operation as contained in the PCS Tables must be applied. Components of a procedure specified in the root operation definition and explanation are not coded separately. Procedural steps necessary to reach the operative site and close the operative site are also not coded separately. Example: Resection of a joint as part of a joint replacement procedure is included in the root operation definition of Replacement and is not coded separately. Laparotomy performed to reach the site of an open liver biopsy is not coded separately.
ICD-10-PCS: Root Operations Excision vs. Resection PCS contains specific body parts for anatomical subdivisions of a body part, such as lobes of the lungs or liver and regions of the intestine. Resection of the specific body part is coded whenever all of the body part is cut out or off, rather than coding Excision of a less specific body part. Example: Left upper lung lobectomy is coded to Resection of Upper Lung Lobe, Left rather than Excision of Lung, Left.
ICD-10-PCS: Root Operations Biopsy followed by more definitive treatment If a diagnostic Excision, Extraction, or Drainage procedure (biopsy) is followed by a more definitive procedure, such as Destruction, Excision or Resection at the same procedure site, both the biopsy and the more definitive treatment are coded. Example: Biopsy of breast followed by partial mastectomy at the same procedure site, both the biopsy and the partial mastectomy procedure are coded. Control vs. more definitive root operations The root operation Control is defined as, “Stopping, or attempting to stop, postprocedural bleeding.” If an attempt to stop postprocedural bleeding is initially unsuccessful, and to stop the bleeding requires performing any of the definitive root operations Bypass, Detachment, Excision, Extraction, Reposition, Replacement, or Resection, then that root operation is coded instead of Control. Example: Resection of spleen to stop postprocedural bleeding is coded to Resection instead of Control
ICD-10-PCS: Root Operations Release procedures In the root operation Release, the body part value coded is the body part being freed and not the tissue being manipulated or cut to free the body part. Example: Lysis of intestinal adhesions is coded to the specific intestine body part value. Release vs. Division If the sole objective of the procedure is freeing a body part without cutting the body part, the root operation is Release. If the sole objective of the procedure is separating or transecting a body part, the root operation is Division. Examples: Freeing a nerve root from surrounding scar tissue to relieve pain is coded to the root operation Release. Severing a nerve root to relieve pain is coded to the root operation Division.
ICD-10-PCS Approach Technique used to reach the site of the procedure 7 Different Approaches Open Percutaneous Percutaneous Endoscopic Via Natural or Artificial Opening Open with Percutaneous endoscopic assistance External
ICD-10-PCS Device A device is coded only if a device remains after the procedure is completed. If no device remains, the device value No Device is coded.
ICD-10-PCS Obstetrics Products of conception Procedures performed on the products of conception are coded to the Obstetrics section. Procedures performed on the pregnant female other than the products of conception are coded to the appropriate root operation in the Medical and Surgical section. Example: Amniocentesis is coded to the products of conception body part in the Obstetrics section. Repair of obstetric urethral laceration is coded to the urethra body part in the Medical and Surgical section. Procedures following delivery or abortion Procedures performed following a delivery or abortion for curettage of the endometrium or evacuation of retained products of conception are all coded in the Obstetrics section, to the root operation Extraction and the body part Products of Conception, Retained. Diagnostic or therapeutic dilation and curettage performed during times other than the postpartum or post-abortion period are all coded in the Medical and Surgical section, to the root operation Extraction and the body part Endometrium
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