Presentation on theme: "Program Prioritization"— Presentation transcript:
1 Program Prioritization Presentation to the Indiana Commission forHigher EducationJune 2008C. Jack MaynardMichael MurphyKaren Schmid
2 What is Program Prioritization? Program prioritization is in essence a process of self-study and reflection designed to develop and inform our understanding of our academic programs and the resources that support them in order to make planned and systematic changes that enhance quality and effectiveness. The process examines the current status of educational offerings, assesses the future potential of those programs, and identifies opportunities for program alignment and reinvestment to strengthen the University. Program prioritization enables the University community to take control of its resources and direction, ensure quality, and chart its future. (ISU Program Prioritization Task Force Report – February 2006)
3 Why? Respond to the NCA - HLC’s 1980, 1990, & 2000 review ISU must give the highest priority to the implementation of processes to redirect the use of resources allocated to low enrolled programs to support achievement of high priority goals.“Too many programs for the size of the faculty and student body”“Reduce allocation of resources to low enrollment activities”
4 Why?Respond to ICHE’s review of programs with few graduates and identified need to evaluate resources allocated to low enrolled programsContain costsIncrease productivityRedirect resources to priority academic programs
5 Additional Factors! Improve and Strengthen Reputation Improve Quality of ProgramsIncrease AccountabilityIncrease RevenueBring Greater Focus and Clarity
6 ISU Strategic VisionThrough sustained excellence in experiential learning and community engagement, ISU will achieve recognition as a pre-eminent university among like institutions and will become an institution of choice for those in the Midwest and beyond. ISU will further bolster its reputation by identifying signature programs that have achieved national and/or regional status within their fields and support and leverage them to serve students and the community. Reallocating resources to high-priority goals is critical to this success.
7 Overview of ProcessPresented campus with “white paper” outlining need and process.Appointed Program Prioritization Task ForceCarefully selected, well respected faculty and administrators who represented all academic units, faculty governance, and administrative units.Multi-year process. Task Force worked over a year.Task Force charged to rate and rank all academic programs, graduate and undergraduate
8 PrinciplesStudents will not be negatively impacted by any decision. All students will be permitted to complete their program or transfer to a related program.No tenure/tenure track faculty will be displaced as a result of any recommendationAll funds saved in this process will be reinvested in high-priority, academic programs
10 Fairness and Reliability Departments prepared reports for each program addressing criteriaCriteria for Rating and RankingConsistency with University missionDemandQualityProductivity, efficiencyPotential
11 Openness and Reliability Independent rating and ranking by:1. College governance2. Dean3. Task forceTask Force provided training on rating and rankingUsed only information in reports and standard data
12 Openness More than 100 faculty involved Standing item for Faculty Senate committeesDiscussed in colleges and at Provost’s Advisory CommitteePrioritization web site, global messages, articles in student and local newspapers
13 IntegrityThe Task Force evaluated each program individually with a view across the entire UniversityGrouped programs in four categoriesNot of immediate concernIssuesRealignment, reorganizationCandidates for elimination
14 Task Force Final Report Synthesized rankings from faculty governance, deans, task force, and responses from programs and deansSpreadsheets with programs in priority orderDescription of the process and many recommendationsPresented Final Report to Provost and campus community
15 After Task Force Final Report Provost held retreat with academic deans and other academic to discuss recommendationsReport discussed in Faculty Senate committeesSeveral months to discuss broadly across campus and gather input
16 ImplementationAfter reflecting on all of the information, the Provost issued a report on his recommendations to the Board of TrusteesReport included specific changes needed with timelines and responsible partiesAssociate Vice President charged to manage the process and maintain communications with academic units
17 ResultsThrough program elimination, revisions, and mergers, the number of programs offered by ISU has been reduced from 214 to approximately The final number cannot be determined until all curriculum revisions are completed.
18 Results – Academic Programs Several programs have removed tracks, created new core curricula, and eliminated and revised coursesReversed trend of adding new courses to inventory185 courses eliminated or banked in AY08Only 63 new courses addedA reduction of 122 courses this past year
19 Results – General Education Provost and Faculty Senate established GE Task Force that is charged with providing recommendations that:Prepare students for 2010 and beyondPromote coherenceEase transferSupport the reallocation of resources for strategic academic priorities
20 Results Academic Reorganization 8 academic departments reorganizedNew college focused on health & human services formed by joining resources of two former colleges
21 Effect on StudentsAll students provided opportunity to complete programsFew students affected (all programs eliminated had low enrollment) but still issues:Clear communication to students and other members of community.Manage advising and course offerings to enable students to complete discontinues or reorganized programs.Ensure students that the focus in on quality and growth, not on retrenchment.
22 Effect on Faculty Recommendations are central to academic planning Prioritization recommendations important in allocation of resources including faculty linesFaculty and campus in general have became more knowledgeable about other departments through evaluating reportsNo faculty have been dismissed from tenure or pre-tenure lines as a result of the process.
23 Benefits Change in campus culture – more accountability Promoted greater collaboration of faculty and administrationGreater willingness to collaboratively examine what has been taken for granted or seen as too contentious to tackle (example, General Education)Departments and curriculum committees more aware of the need to:Manage curriculum to maintain a reasonable course inventoryOffer a reasonable number of programs for our number of faculty and students
24 Additional Benefits Supported our Distinctive Program Initiative Campus has identified programs that have earned a national, regional, or state reputation of high quality or have been identified as a program of promise. $1.8 million invested in these programs to enhance quality.Overall strengthening of program quality and resulting enrollment growth.
25 Impact Significant interest in ISU approach Google search #1, 2, and 7 of 10 results on first page are from ISUAssisted other universities including Washington State University and Humboldt State University2 presentations at national conferences
26 Next Steps. Process is never finished This is initial phase of a systematic process of program review and program planningMust annually review health and vitality of programsMust annually be strategic in the allocation of resources
27 For More Information http://www.indstate.edu/acad-aff/72.html Schmid, K., Murphy, M., & Barratt, W. (2007). The Story of Our Program Prioritization Process. A collection of papers on self-study and institutional improvement, Volume 1: 18-21). Chicago: The Higher Learning Commission of the North Central Association of Colleges and Schools.Doyle, M. & Schmid, K. (2008, July). Prioritizing Academic Programs—Can It Be Done? Accepted for presentation to the Society for College and University Planning annual meeting, Montreal.Dickeson, R.C Prioritizing academic programs and services. San Francisco: Jossey-Bass.