1. Health & Safety Representative (OHSR)
NPF
Occupational
Health & Safety Representative (OHSR)
OHS
Accountability
HS4_

2. Agenda OHS Team SLER Responsibilities Criteria Election/Appointment
Your responsibilities
Things you should know
Since you completed the training module covering “Employees OHS Accountabilities”, that content is not repeated here.

3. OHS Team
National Occupational Health and Safety Policy Committee (NOHSPC)
Senior Local Employer Representative (SLER)
Managers and employees
Yourself as OHSR
Important to be familiar with associated partners of the OHS Team.
Let’s review each one in the next slides.
Good communication is the key to an effective health and safety system. Your input will provide a link between the people doing the work and the SLER.
Your expertise and experience will assist to identify hazards and finding solutions.

4. National Occupational Health and Safety Policy Committee (NOHSPC)
Principal forum for joint labour-management consultation
Review policy and health and safety programs
Review strategic, longer term and emerging OHS issues having a national impact
Make recommendations to the CEO on OHS issues and their implications on operations and employees
NOHSPC includes Division Heads or their Delegates as well as representatives of the Bargaining Agents will meet on a quarterly basis.
Should you come across an unresolved issue locally, your SLER may refer that issue through your divisional chain of command.

5. SLER Responsibilities
OHSR MUST RECOGNIZE
SLER Responsibilities
Appoint OHSC members or an OHSR
Ensure compliance with OHS training
Respond to OHS complaints/concerns
Conduct workplace inspection
Investigate accidents or illnesses
Share copies of hazard reports
Manage changes in workplace
Maintain an OHS bulletin board
Keep OHS records
Liaison with Base General Safety Officer
Bring unresolved issue to your chain of command
SLER is responsible for OHS of employees as well as any persons present in the designated work places.
Most of the SLER’s OHS tasks are achieved with your assistance as an onsite OHS team.
OHS Website provides Toolbox with elements of the program in order to comply with CLC Part II, as it applies to Staff of NPF, CF.

6. ELECTION / APPOINTMENT OHSR
Union elect the employee
If no union, the employees without managerial duties elect among themselves an employee
SLER appoints the elected employee to assume the duties of OHSR
Staff of NPF, CF eligibility, employee not assuming managerial duty. Commonly a CAT 1 employee.
CAT II employees without supervisory duties may be elected.
If union present, union proposes an employee to SLER.
If no union, employees without managerial duties will elect an employee.
Non union employees are also consulted for election of an OHSR.
SLER appoints the OHSR.

7. OHSR Two years, renewable
Not be personally liable for anything done or omitted to be done in good faith
OHSR’s appointment may be renewed at the end of a term for another term.
Your are encouraged to select an alternate employee to serve as replacement when you are unable to assume your functions.
OHSR has to request permission from immediate manager prior to assuming/performing associated OHS duties.

8. Your Responsibilities as OHSR
Report directly to SLER
Inspect workplace monthly, preferably with SLER
Participate with SLER with investigation of accidents/illnesses
Respond to complaint from employees only if unresolved by immediate supervisors
Make recommendations for improvements to SLER
Participate with Hazard Prevention Program
Review ESDC Annual Employer Report (Lab1009b)
Retain OHS files, as per next slide
You act as an on-site partner to help management maintain good OHS conditions in the workplace. You assist SLER to prevent or reduce the incidence of occupational injuries, illnesses, accidents and damages to the properties assigned to NPF.
You participate in the assessment of training, observe content/delivery and provide recommendations to local SLER.

9. Developing a Recommendation to SLER
Discuss issue That Requires Action
Can the local employer make a decision?
What is the fix?
Move on to another issue No
Yes
Develop Recommendation to LSER
Basic Issue
(e.g. Fix it)
Complex Issue
Describe OHS Issue
What, Why, Who, When
Are there specific H&S Legislation or applicable standards?
Describe OHS Issue
What, Why, Who, Where, When
Explain Recommended Option
What steps are required?
How well will this option fix the problem?
How long will it take?
How much will it cost?
Who will be affected (type/ # employees)?
Why did OHSC/OHSR decide to recommend this option?
When you decides action should be taken on an OHS issue, this flow chart will assist you to develop your recommendations.
Provide Recommendation and Suggested Timeline
Provide Recommendation and Suggested Timeline (for each step if necessary)

10. Record Keeping Titles SLER OHSC OHSR HR Office Retention Period
Minutes Meetings
Yes
2 yrs 
ESDC OHSC Activities Schedule 10
10 yrs 
ESDC Annual Employer HOIR Lab1009b
10 yrs
ESDC Hazardous Occurrence Incidence Report Lab1070b
Ergonomic Assessment
 While employed
Accident Investigation
Inspection Report
 2 yrs 
Personal Protective Equipment
2 yrs after cease to be used
First Aid Register
2 yrs beginning on date of an entry
Record Completed H&S Trg
While employed 
Refusal to Work
Yes 
Violence in Workplace
The OHSR keeps and maintains the OHS records, as listed on this slide, to be readily available for examination by ESDC Labour Program, Health and Safety Officer.
Notes: OHSC Secretary maintains files on behalf of the Committee
HR Office registers completed OHS Trg in HRIS Data Base

11. REMEMBER SLER is responsible to LIAISE WITH BGSOs
SLER addresses structural issues
Accident investigation and Inspection
First Aid, CPR & Fire Warden training
Anything dealing with structural issues should be shared both ways, e.g. air quality, temperature, relative humidity, structural defects).
Accident investigation should be conducted jointly when a member of the CF or the public service is injured in facilities, or during activities, under NPF management.
Base General Workplace inspections should be conducted in presence of SLER, or representative and a member of OHSC or OHSR.
First Aid, CPR & Fire Warden training could be sought from Base resources.

12. A SUCCESSFUL OHSR SHOULD
Improve working conditions
Ensure continued productivity
Reduce the risks of accident/illness
Advise SLER of necessary measures in case of dangerous situations
Difference between an effective OHSR, and an ineffective one lies with:
Your commitment and sincerity.
Understanding your role and functions.
Your acceptance of responsibilities.

13. OHS Things You Should Know as the OHSR
To whom you report issues
Where to find compliance training in the OHS Toolbox
Where to find support tools (OHS Toolbox)
If you have any questions/comments, consult your senior local employer representative.

14. NPF OHS Representative
Conclusion
You’ve been introduced to the responsibilities
As an
NPF OHS Representative
SLERs – please report this completed HS trg module to your local HR Office for recording into Accero. 14