Presentation on theme: "NPF SENIOR LOCAL EMPLOYER REPRESENTATIVE (SLER) OHS ACCOUNTABILITIES"— Presentation transcript:
1 NPF SENIOR LOCAL EMPLOYER REPRESENTATIVE (SLER) OHS ACCOUNTABILITIES
2 AgendaResponsibilitiesThings you should knowQuestions?
3 Your Responsibilities Appoint OHSC members or an OHSREnsure compliance with OHS trainingRespond to OHS complaints/concernsConduct workplace inspectionInvestigate accidents or illnessesShare copies of hazard reportsManage changes in workplaceMaintain an OHS bulletin boardKeep OHS recordsLiaise with Base General Safety OfficerBring unresolved issue to your chain of commandYou are responsible for the OHS of employees as well as any persons present in the designated workplaces under your responsibilities and as such, you must do these things. They are explained further on the next slides.
4 Appoint an OHSRIf less than 20 employees within the division at the same workplaceUnion elect an employeeIf no union, the employees without managerial duties elect among themselves an employeeAfter consultation, you appoint the OHSREmployee not assuming managerial duty. CAT 1 employee or CAT II employees without supervisory duties may be elected.Non union employees are also consulted for election of an OHSR.If union present, union proposes an employee, so you must be in touch with your local union representatives.If no union, employees without managerial duties will elect an employee.You appoint the OHSR and provide TOR OHSR and HS training.Term of Office: 2 yrs and renewable.Please remember that an OHSR must be replaced if they are absent for a period longer than 30 days.You need to be in contact with the union representative to identify who was elected.
5 Establish an OHSCIf 20 or more employees within the division at the same baseAppoint an employer representative as co- chairpersonUnion elects an employee as co-chairperson to represent the employeesIf no union, the employees without managerial duties elect among themselves an employeeYou appoint the members1. Composition OHSC: an employer with an employee representative as co-chairpersons only.2. Recommend the SLER appoints another manager as co-chair to represent the employer.3. Non union employees are also consulted by the local union for election of the member to represent the employees.4. If no union, employees without managerial duties will elect an employee.5. CAT II employees without supervisory duties may be elected, if no union on site.6. You appoint members by having them to sign their TORs and ensuring they take related training.7. Term of Office: 2 yrs and renewable.8. Co-chairpersons must be replaced, if absence is longer than 30 days.9. You need to be in contact with the union representative to identify who was elected.
6 Ensure Compliance with OHS Training Employees hold WHMIS certification and receive OHS job introduction dealing with OHSManager/supervisor who have subordinates complete their OHS training moduleOHSC members or OHSR complete OHS Inspection and Accident Investigation training modulesReport completed training to local HRM and keep own recordsOHS training modules available from OHS Toolbox.
7 Respond to Complaints / Concerns Within 30 days to OHSC or OHSRConsult when required, e.g. BGSO, Medical Services, Fire Dept, Construction Engineers for assistanceOHSC or OHSR can assist you1. You have an obligation to respond to complaints or concerns from OHSC or OHSR within 30 days, as per CLC Part II.2. Refer to the guide “Respond Complaints/Concerns” on next slide.3. Remember, the OHSC or OHSR are advisors in your workplace to assist you to maintain acceptable OHS standards.
8 Respond to Complaints/Concerns Review Complaint/ConcernYou have the answerYesNoInform OHSC or OHSR of Delay(In Writing)Identify reasons for delay.Identify when YOU will respond.E.g Case being referred to Division HQ.Respond to OHSC or OHSR in WritingThis flow chart, available in OHS Toolbox, shows how you can prepare a response to OHSC or OHSR regarding a complaint or a concern.Accept Recommendation?Identify action YOU will take.Identify who will be responsible.Identify timeframe for implementation/completion.Reject Recommendation?Identify reasons for rejecting the recommendation.
9 OHS Inspections Complete Inspection training module Conduct joint workplace inspection monthly with designated OHSC member or OHSRWrite inspection report, send copy to chain of command and post it on OHS Bulletin BoardRequest local assistance when necessaryKeep records1. OHS Inspection training module available from OHS Toolbox.2. Various inspection checklists available from OHS Toolbox.3. Ensure Base Sections inspect jointly the structural aspects of your workplaces regularly (Fire, Construction Engineers, BGSO).As SLER, you must conduct your own workplace inspections. Try to do them with OHSC or OHSR and take advantage and join other specialist inspectors when inspecting your work place, e.g. Fire Dept, Construction Engineers, etc. Remember once you receive a specialist inspection report, you have 30 days to respond. It doesn’t mean that all discrepancies have to be resolved but you must indicate what you will do to resolve them and when will you do so (approximately).
10 Investigate Accident and Illness As mandated by Canada Labour Code Part IITake Accident Investigation training moduleConduct investigation jointly with the designated member of the OHSC or OHSRSeek local resources availableComplete and distribute ESDC Hazardous Occurrence Report (Lab1070b)1. You have to conduct an investigation whenever an accident, or an incident occurs in the workplace involving employees or any other person.2. Should an accident be the result of a criminal act, refer immediately the investigation to local police and cease your investigation until authorized by local police.3. OHSC or OHSR is mandated to participate in these investigations with you.4. Refer to OHS Toolbox for access and procedures to complete and distribute “ESDC Hazardous Occurrence Incidence Report” (Lab1070b).5. Whenever necessary, consult your local Base General Safety Office, Senior Medical Officer, Construction Engineers also for assistance during joint investigation when non NPF person is involved.
11 OHS Hazard ReportsUpon reception of reports from other sources, ensure a copy is forwarded to OHSC or OHSR and is posted on OHS Bulletin BoardsReports you receive from Base Fire Dept, Medical Services, General Safety Office, Construction Engineers, etc.These reports must be shared with OHSC or OHSR and be posted on OHS Bulletin Board.
12 Change in the Workplace Keep informed of possible changesDiscuss possible impact on employees with OHSC or OHSRAssess possible hazards and potential solutions that will control the issueEnsure employees are trained accordinglyMonitor compliance1. When assessing possible consequences of implementing a change in the workplace with OHSC or OHSR, consider if specific training will be necessary. If required, ensure employees are trained before the changes are implemented and keep records of hazard assessment process and training provided, if necessary.2. Monitor compliance thereafter with assistance of OHSC or OHSR.Example: Whenever a new task is assigned to your office, e.g. snow removal within the door entrances. First, discuss the new task with OHSC or OHSR, assess the risks associated to each step of the task, identify the risks, the equipment required, the personal protective equipment, and the physical condition of employees who will be tasked. Ensure training and PPE are provided prior to requesting employees to assume the new task.
13 OHS Bulletin Board Canada Labour Code Part II Canadian Occupational Health & Safety RegulationsStatement of Employer’s OHS policyESDC Annual Employer’s HOIR report (two months)Minutes of OHSC meetings (for one month)Name members of the OHSC or OHSR, their workplace telephone numbers and their work locationsLocal WHMIS informationName of qualified first aid attendant(s)Any ESDC Labour Program Officer’s reportsMust have this board.First three (3) references are available from OHS Website.Print a copy of both and post them on the OHS Board.Remember bilingual format is compulsory.
15 OHS Bulletin Board Canada Labour Code Part II Members OHSC or OHSR Telephone #Statement employer’s covering OHS policyName Location First Aid Kitand First Aid AttendantsNPF OHSPolicyMinutesOHS Committee MeetingsBuilding FireAndEmergency PlanESDCAnnual ReportsBilingual copies of CLC Part II and NPF OHS Policy are available from Web OHS Toolbox for printing and posting on this board.WHMISInformationNames, Numbers andLocationFire Wardens
16 Record Keeping Titles SLER OHSC OHSR HR Office Retention Period Minutes OHSC MeetingsYes2 yrs ESDC OHSC Activities Schedule 1010 yrs ESDC Annual Employer HOIR Lab1009b10 yrsESDC Hazardous Occurrence Incidence Report Lab1070bErgonomic Assessment While employedAccident InvestigationInspection Report 2 yrs Personal Protective Equipment2 yrs after cease to be usedFirst Aid Register2 yrs beginning on date of an entryRecord Completed H&S TrgWhile employed Refusal to Work YesViolence in WorkplaceSLER keeps and ensure he OHS records are maintained, e.g. reports or other documents in such a manner that it is readily available for examination by a ESDC Health and Safety Officer and by the OHSC or OHSR for the workplace to which it applies.Notes: OHSC Secretary maintains files on behalf of the OHSCHR Office registers completed OHS Trg in HRIS Data Base
17 Liaison with BGSOs Minutes of committee meetings Structural issues Accident investigation and InspectionFirst Aid, CPR & Fire Warden training1. Minutes of OHSC meetings are sent to BGSOs (understanding that there could be more than one and up to three from NPF) for information and monitoring.2. Anything dealing with structural issues should be shared both ways, e.g. air quality, temperature, relative humidity, structural defects).3. Accident investigation is conducted jointly when a member of the CF or the public service is injured in facilities, or during activities, under NPF management.4. Base General Workplace inspections should be conducted in presence of SLER, or representative and a member of OHSC or OHSR.5. First Aid, CPR & Fire Warden training could be sought from Base resources.
18 Things You Should Know Who to contact for assistance Your responsibilitiesWhere to find compliance training in the OHS ToolboxWhere to find support tools (OHS Toolbox)Potential answers:1. OHS assistance available from your own OHSC or OHSR, local HR Office, BGSO Office, Medical Services, Division HQ SME.2. OHS compliance training modules available from OHS Website.3. Contact Base Engineers about structural defects, e.g. heating, ventilation, humidity, lighting or if renting from another source, contact the landlord representative.While waiting for an answer, take immediate action to control and mitigate hazards, e.g. quarantine equipment, area, post alert signs and inform employees.
19 OHS TOOLBOXEach tab will open the different elements and lead you to the tools within.
20 Senior Local Employer Representative ConclusionYou’ve been introduced toYOUR OHS Responsibilities as theSenior Local Employer Representativefor your workplace