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OASIS Development Update General Information Session October 13, 2011 1.

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Presentation on theme: "OASIS Development Update General Information Session October 13, 2011 1."— Presentation transcript:

1 OASIS Development Update General Information Session October 13,

2 Agenda Introduction Steve OASIS Development ProgressMaria Royalty Reporting & Calculation PhaseTracy Next StepsMaria Closing RemarksSteve 2

3 OASIS Development Progress 3

4 Development Overview Oil Sands Administrative and Strategic Information System –New information system to manage the department’s oil sands business –Replaces current information system OSCAR –Some changed processes for Oil Sands Operators 2010 – Released Phase 1 - Project Application & Related Infrastructure –Implemented web interface for Operators to create and submit OSR Project Applications to DOE electronically –Provided infrastructure (well, scheme, application and project information) to facilitate the project application review and approval process –Automated some internal operational processes 4

5 Currently in progress Royalty Reporting and Calculation Phase Development work relating to Operators includes: –Standardization of Royalty Templates Full electronic handling and processing, eliminating current manual entry into system –New Form Submission Process System validation of reported information –Royalty and Related Charge Calculations System verification of reported calculations –Financial Transactions Processing Charge transactions and payments –Royalty Reports from OASIS for Operators to Manage Records Submission Confirmation Report Submission Turnaround Report Monthly Project Payout Balance Report for pre payout projects Statement of Account 5

6 Tentative Implementation Timeline Calendar February 2012 (partial automation) –Use new royalty templates starting Jan 2012 Report Month –Form submission via new ETS Interface form validation – continue manual review process royalty calculation process – continue in OSCAR Calendar September 2012 (full automation) –Form validation and royalty calculation in OASIS –Supporting details from OASIS provided back to operators 6

7 2013 Delivery CARE and Operator’s Forecast Reporting –Development work relating to Operators includes: CARE and Operator’s Forecast Form Submission Process Reports from OASIS for Operators to manage records –Tentative implementation – March 2013 –Until then, submission process continues in ETS Correspondence 7

8 Questions 8

9 Royalty Reporting and Calculation Development Phase 9

10 New Royalty Templates Standardized royalty templates to enable full electronic handling and processing Released to Industry in March 2011 for trial use and feedback Industry has not identified any specific issues with the templates Internal business review highlighted a few instances where business practice and regulations were not fully aligned –Led to some revisions in the royalty templates –No retroactive filing amendments are required Templates will be re-released on DOE oil sands website in Nov 2011 DOE will provide a review session on the changes to the royalty templates (Nov 2011 – upcoming IB will address) 10

11 Royalty Form Submission Oil Sands royalty forms will be submitted through a new interface on the department’s Electronic Transfer System (ETS) – Calendar Feb Submissions through ETS will include: –Royalty forms –Statement of Approval –Audit Opinions (where required) –Other supporting documents Submissions will be received daily – processing frequency will be nightly. ETS will validate form submitter. OASIS will perform the validation on the content of the royalty submissions - Calendar Sept Operators will receive a submission confirmation notification that the submission has been sent to OASIS for validation/calculation – Calendar Sept

12 Validating Royalty Forms OASIS will validate information within each royalty submission and a submission turnaround document will be sent back through ETS identifying any errors and/or rejections. Defined business rules for each royalty submission type. The form validation rules will be communicated to Industry. Must use OASIS compliant templates (with no modifications) otherwise form will be rejected. A rejected submission, that is not resubmitted before the filing deadline, will be deemed to be not filed or ‘missing’. Penalties are automatically generated for missing submissions. 12

13 Royalty Calculation Royalty will be calculated using inputs from the Operator’s submissions and the royalty components on department records (e.g., royalty rate, BVM, LTBR). Prior period amendments will trigger an automatic recalculation of carry forward balances, etc. A Submission Turnaround Document identifying the department’s royalty calculation will be provided. A Payout Balance Report will be issued once a month to identify the cumulative costs and cumulative revenues to help manage project payout balances. A monthly Statement of Account summarizing charges and payments will be generated around the 5 th business day of the month. All OASIS generated reports will be provided to Operators through ETS in pdf format. Key reports will also be available in xml format. 13

14 Submission Confirmation Report (For illustration only - final version may vary) 14

15 Submission Turnaround Document (For illustration only – final version may vary) Note: Only partial report content is shown 15

16 Payout Balance Report (For illustration only – final version may vary) 16

17 Statement of Account – Summary (For illustration only – final version may vary ) 17

18 Statement of Account – Details (For illustration only – final version may vary) 18

19 Statement of Account – Details (For illustration only – final version may vary) 19

20 Questions 20

21 To Facilitate Transition… Communicate information on development updates, changed processes and related implementation readiness activities to Operators Release royalty templates early (Nov) Provide royalty template review session (Nov) Establish OASIS meetings on regular basis (starting Nov) –Frequency based on need –Set agendas –Provide clarifications on system processes (phase 1 or 2) –Get feedback on system enhancement opportunities Have some Operators provide files for testing to work through and resolve issues prior to implementation 21

22 To Facilitate Transition… Upcoming IB will address registration for: –Royalty Template Review (Nov) –OASIS Meetings (starting Nov) Session details will be provided via to attendees Sessions at DOE office in AMEC 22

23 OASIS Phase 2 Business Development Team NameWorking Title Phone Number Maria Lee Business Manager, Lead Tracy Wadson Business Manager Sharon Tarnawsky Business Manager Tashfin Haque Business Manager Tammy Thomas Business Analyst Support 23

24 OASIS Phase 1 Business Maintenance Team NameWorking Title Phone Number Maria Lee Business Manager, Lead Diane Duchesneau Business Analyst Rajeev Bastiampillai Business Analyst Support Ana Linares Business Analyst Support 24

25 Questions? 25


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