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Office of the Vice-Dean, Programs : What we do and what is new Liz Smyth Vice-Dean, Programs

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1 Office of the Vice-Dean, Programs : What we do and what is new Liz Smyth Vice-Dean, Programs

2 Vice Dean Programs works - as part of the three person decanal team - with the four SGS directors and their staff - with graduate chairs, administrators and Vice Deans Graduate Education - with the Offices of the Vice Provosts, Academic Programs and Faculty and Academic Life 65 St George63 St George

3 WHAT IS NEW:  UTQAP  Final Oral Examination  Graduate Faculty Membership appointment process

4 University of Toronto Quality Assurance Process (UTQAP)  Collaboration with the Office of the Vice Provost (Academic) in new program development and program review  Collaboration at the divisional level for ‘minor modifications’ such as admission and program changes, including new course

5 Final Oral Examination (FOE) Advise Chairs with respect to membership in the Graduate Faculty Approve the Composition of the Final Oral Examination Committee and Appraiser/External Examiner

6 FOE External Appraiser/ Examiner Approval Processes Pre-approval (online system)  https://portal.sgs.utoronto.ca/foeadmin https://portal.sgs.utoronto.ca/foeadmin Allows pre-approval of external appraiser Speeds up final approval for FOE committee Creates permanent & accessible record

7 FOE Online

8 FOE External Appraisers/ Examiners Who qualifies? External to U of T (and affiliated hospitals / institutes) Demonstrated expert in field Academic appointment – Assoc. Prof. + (or qualifications for such an appointment if not an academic) What disqualifies? Collaborations w/ candidate or co/supervisor(s) Frequency of use Supervisory relationship w/ candidate or co/supervisor(s) Where to look for SGS criteria for external appraisers 11+SGS+Calendar.pdfhttp://www.sgs.utoronto.ca/Assets/SGS+Calendar/ SGS+Calendar.pdf ices.pdfhttp://www.sgs.utoronto.ca/Assets/current/finishing+up/PHD+Exam+Pract ices.pdf

9 Communication between PhD Candidate and external appraiser “The candidate is to be instructed not to communicate with the External Appraiser/ Examiner until the examination is underway.” 2010/2011 School of Graduate Studies Calendar p. 56

10 Watch for Upcoming Changes: Graduate Faculty Membership (GFM)  Aligning Graduate Faculty Membership with current University of Toronto Appointment policies  Addition of explicit category “Associate- limited” to accommodate non tenure/tenure track individuals who perform specific duties  Development of an online GFM system

11 We look forward to working with you: Liz Smyth, Vice-Dean Programs Angelique Plata, EA to Vice Deans Jeananne Robertson, EA to Vice Deans


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