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EMPLOYEE BENEFIT SYSTEMS, INC. Please watch this demo once through. Then you may click on any heading to jump to that chapter: 7: System Layout and Navigation.

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Presentation on theme: "EMPLOYEE BENEFIT SYSTEMS, INC. Please watch this demo once through. Then you may click on any heading to jump to that chapter: 7: System Layout and Navigation."— Presentation transcript:

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2 EMPLOYEE BENEFIT SYSTEMS, INC. Please watch this demo once through. Then you may click on any heading to jump to that chapter: 7: System Layout and Navigation 1: Plan Level Screens 2: Source Level Screens 3: Employee Level Screens 4: Investments and Transactions 5: Reports 6: Import & Export Proceed

3 EMPLOYEE BENEFIT SYSTEMS, INC. Part 1: Plan Level Screens Return to main menuProceed

4 The DC/401(k) System has five main levels.

5 Information for each Level is organized on screens accessed by horizontal tabs… with subcategories for each on vertical tabs.

6 We will start at the Plans level with the Plan/Sponsor – Plan/Trust screen.

7 This screen has basic identifying information. One of many drop-down boxes

8 The Plan/Sponsor – Dates screen Plan/Sponsor – Dates screen Dates roll forward when the plan is calculated and “Update To Next Period” is selected. Tracks years when Plan was Top Heavy.

9 The Plan/Sponsor – Sponsor screen Plan/Sponsor – Sponsor screen You may attach multiple plans to the same sponsor. Then the census data is shared by all plans under that sponsor.

10 The Provisions – Eligibility screen Provisions – Eligibility screen The Advanced button offers full flexibility in defining eligible groups. Set up plan eligibility including: Computation period Included and excluded classes Determination of Years of Service

11 Provisions – Comp screen Here you define the compensation period, and the component parts of comp that will be excluded. Compensation is source-specific. Elect to recognize comp from Entry Date.

12 The Provisions – Limits/TH screen Provisions – Limits/TH screen Defines annual dollar limits and adjustments for Top Heavy plans. You may override them for nonqualified plans. “Activate” Top Heavy here.

13 Provisions – Vesting screen Provisions – Vesting screen Here we have requirements for vesting service and the exceptions resulting in immediate vesting… also forfeiture handling. Note: These are not the vesting schedules. We’ll find them on the Sources Level.

14 Provisions – Ret screen Provisions – Ret screen Setting the criteria for Normal and Early Retirement. Also defines the start date for Minimum Distributions.

15 Assumptions – 410b/401a4 screen This screen sets the plan provisions for non-discrimination and coverage testing.

16 Assumptions – 410(k)/m screen Here we have the ADP and ACP test parameters. Language to print on test results explaining why failed test is deemed to pass.

17 EMPLOYEE BENEFIT SYSTEMS, INC. Part 2: Source Level Screens Return to main menuProceed

18 You may define an unlimited number of sources: each with its own eligibility, vesting provisions, and allocation method. A great variety of DC source types have been pre-defined.

19 The Eligibility -- Participation screen Eligibility -- Participation screen The entry requirements to become a participant in this source Entry date options Service crediting

20 The Eligibility -- Participation screen Eligibility -- Contribution screen The requirements to receive a contribution and forfeiture allocation Current employees Former employees

21 Vesting – Regular/Top Heavy screen Vesting schedules (regular and Top Heavy) are defined on this screen. As we already saw, the vesting service definitions and exclusions are defined at the Plans|Provisions|Vesting screen. If your plan had a prior vesting schedule, enter the date here… and click here: to complete the prior schedule.

22 Allocation – Contribution screen from simple Salary Proportion (dollar or percent), to Graded for any class- tiered formula. Define the formula for each class using the many fields and operators. Virtually any allocation formula can be designed:

23 EMPLOYEE BENEFIT SYSTEMS, INC. Part 3: Employee Level Screens Return to main menuProceed

24 Census – Employee screen The employee census information may be entered on this screen, or imported. Social Security Number and Employee Number are not required unless you import census data. Note that system will determine HCE status.

25 Census – Service screen Years of Service and hours worked for various purposes are calculated. For participants receiving distributions, details of the payout schedule and amount may be entered.

26 Census – Addr, etc. screen Participant address and beneficiary information Code to identify family members for attribution rules For RMD Calcs

27 Step 1. Use the Add button to move field definitions from Available to Selected. Step 2. Use the Up and Down buttons to position fields. This screen is a powerful and friendly utility that lets you quickly create spreadsheets, employee listings, data entry forms, and export files. Census – Edit screen

28 Instantly re-sort the listing by clicking on any column header. Drag this bar to freeze columns to its left. Enter information for selected employees.

29 Export grid as either an Excel file or a.csv file. Use the Right Click function to change blocks of fields easily.

30 The system lets you input, import, and override payroll data in a variety of ways. Because the employee data is held at the Sponsor level, you only need to import once for multiple plans. The compensation definitions at the Plan level will automatically calculate the correct comp for each plan for testing and valuation purposes.

31 The Employee Sources screens let you view and modify financial information for each employee.

32 Accounts – Loans screen Set up and edit participant loans for automated loan processing. Make sure that loans are enabled: 1.At the Plan Level (Misc – Loans) 2.At the Source Level (Type/Name – Detail) Click “New Loan.” Select Loan Source. Click “Amort Loan.”

33 Set up and edit participant loans for automated loan processing. Complete loan parameters. Click “Apply.” Print the schedule.

34 Set up and edit participant loans for automated loan processing. Many of the fields are completed from the Amortization Schedule.

35 Testing – Top-Heavy screen the 415 Limits screen to understand why any limitations have been imposed on the Sources – Detailed screen. Testing – 415 Limits screen You will want to refer to both the Top-Heavy screen and…

36 EMPLOYEE BENEFIT SYSTEMS, INC. Part 4: Investments and Transactions Return to main menuProceed

37 You may define and attach to this plan an unlimited number of investment types using either dollar or share accounting. If loans are allowed, you will set up a loan investment here.

38 On these screens you set up the parameters for allocating gain/loss, expense, adjustments, and transfers. Let’s look at gain/loss. Select the type of gain/loss. Select the allocation definition. Select the allocation basis.

39 The Transactions | Allocations | Results tab displays how transactions will be allocated among the participants.

40 EMPLOYEE BENEFIT SYSTEMS, INC. Part 5: Reports Return to main menuProceed

41 We will briefly describe how to access, modify, and print reports. The standard and custom reports are grouped into the seven vertical tabs on the left side of the Report Scheduler. Click on Report Setup to globally modify the appearance of your standard reports. Choose the printer (including.rtf and.pdf); selection and sorting criteria; font types, sizes & colors; borders; logos; and much more!

42 Click the box to the left of each report title for one or more reports. The tabs on the right side let you control the printing and appearance of the reports.

43 The Select tab lets you display or suppress certain information.

44 Some reports let you specify certain employees.

45 The Sort tab provides multiple criteria and levels for sorting employees.

46 The Printer tab lets you further customize the report and then choose to print or save it as a.pdf or word processing file. Remember: you can preview all reports before printing!

47 EMPLOYEE BENEFIT SYSTEMS, INC. Part 6: Import & Export Return to main menuProceed

48 Transfer 5500 & 1099R data from DC/401(k) to Pension Reporter System. 1. Export to other DATAIR Systems.

49 2. Import from Daily Val fund Companies. Pick a fund company conversion interface. Choose the import file. Downloads from Daily Val Providers American Funds, AXA Equitable, FasCore, Great West Life, Guardian, Hartford, ING, Lincoln National Life, John Hancock, MassMutual, MetLife, MFS, Minnesota Life, Nationwide, Oppenheimer, Principal, and Transamerica Find detailed instructions for each fund company link at our “F1” Help.

50 3. Data Import Assistant for customized import/export routines Here you can click on field names within categories to easily build or modify a template to import or export data. You can even view your data file above your work screen.

51 EMPLOYEE BENEFIT SYSTEMS, INC. Part 7: System Layout and Navigation Return to main menuProceed

52 There are three ways to accomplish any task in the DC/401(k) System. The choice is yours!

53 Click on any screen name on the Folder View “tree” to go directly to that screen. Folder View

54 PE/Win List Bar Or use any of the three List Bars for easy access to the screens for setting up plans, sources, investments, and allocations.

55 Activities List Bar Access to the screens for data handling: copying plans in and out, and importing & exporting data files.

56 Calculations List Bar The Calculator Tool lets you process any data entered and determine eligibility and vesting for each employee. It will also update the plan to the next period or year.

57 Reports List Bar Set up, select, preview and print all standard reports. Or, select Report Designer for the optional Report Writer program.

58 You can also use the Command line.

59 Just a few of the commands: File,

60 Build data handling templates with user-friendly Import/Export utility. Instantly retrieve recently accessed plans.

61 Go takes you directly to screens.

62 Hey, Hot Key fans: Did you notice our hot keys?

63 Besides letting you “Calc the Plan,” Calculations includes… Loan Amortization program & Rate of Return calculator.

64 Choose from dozens of reports in the following categories:  Proposals  Valuation  Discrimination Testing  Participant Statements and more. Or use the optional Report Writer to create your own!

65 If you are at the Plan Level, the “Search” tool helps you find a plan. Search by Sponsor, Plan, or Plan ID. Find a sponsor. Select a plan. Select a Plan Year. Use the Tool Bar to speed access to commonly-used functions.

66 If you are at the Employee Level, the “Search” tool helps you find an employee. Search by SSN, Name, or EE Number.

67 In the same way, the “New” tool will help you add a new plan or a new employee.

68 Need help? Roll your cursor over a field for a useful “Tool Tip.”

69 Need more help? Press the F1 key for detailed Help on the screen you are viewing.

70 Click Help | Contents. How about a tutorial? Now click the + signs in front of “Defined Contribution” and “How do I…” You’ll find easy to read instructions on a wide range of DC/401(k) System topics.

71 Need even more help? Contact DATAIR Support: (888)

72 For more information about The DC/401(k) System call DATAIR at (888) or For more information about The DC/401(k) System call DATAIR at (888) or


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