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Stakeholders and the Public Engaging Stakeholders Stakeholder Consultation The Role of the Public Public Involvement Training Class – Presented by the.

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Presentation on theme: "Stakeholders and the Public Engaging Stakeholders Stakeholder Consultation The Role of the Public Public Involvement Training Class – Presented by the."— Presentation transcript:

1 Stakeholders and the Public Engaging Stakeholders Stakeholder Consultation The Role of the Public Public Involvement Training Class – Presented by the Office of Environmental Services

2 Different Roles  Stakeholders are typically consulted prior to introducing a project to the public  Help identify/define issues and concerns  Buy-in is essential  The public plays an equally important role in voicing concerns and opinions  Further define issues, needs and desires  Specific segments of the public may have quality of life and day-to-day activities impacted the most 2 Public Involvement Training Class – Presented by the Office of Environmental Services

3 Engaging Stakeholders Public Involvement Training Class – Presented by the Office of Environmental Services

4 Definition  An individual or group that has a “stake” or a vested interest in a project  May be directly affected  Can be internal or external to ODOT Public Involvement Training Class – Presented by the Office of Environmental Services 4

5 Our Assets  Integral in building consensus and conveying various needs and concerns  Help define community goals and needs  Share and exchange information and ideas  Understanding the roles of stakeholders and the public is critical to project success  Involvement is dependent on a project’s type, complexity, and anticipated impacts Public Involvement Training Class – Presented by the Office of Environmental Services 5

6 When Are Stakeholders Identified?  Can occur during development of the Project Initiation Package (PIP)  Be cognizant of potential controversy  Anticipate social, economic, cultural, and environmental needs they may have  Determining role and level of involvement is further defined in a PI Plan, if needed  If a PI Plan is not required, District Environmental Staff or the PM may need to consider stakeholders, as appropriate Public Involvement Training Class – Presented by the Office of Environmental Services 6

7 Who Can Be a Stakeholder?  May vary from project to project  The challenge may be identifying influential “movers and shakers” that are not as prominent as others  Can include, but are not limited to:  Elected and appointed officials  Community leaders  Businesses  Public and Social Service Providers  Advocacy and Special Interest Groups  Government Agencies Public Involvement Training Class – Presented by the Office of Environmental Services 7

8 How are Stakeholders Identified?  District Environmental Staff or the Project Sponsor (if not ODOT) can assist  More familiar with the politics, issues, concerns, and needs of local stakeholders  Use the following questions as guidance:  Whose involvement is needed and why?  Who are the community leaders that can influence public opinion?  What groups or organizations may have an interest in the project? Public Involvement Training Class – Presented by the Office of Environmental Services 8

9 Goals  Identify and involve stakeholders early in the decision-making process  Understand community values  Ensure the project will meet expectations Public Involvement Training Class – Presented by the Office of Environmental Services 9

10 Stakeholder Consultation Public Involvement Training Class – Presented by the Office of Environmental Services

11 When Does Consultation Occur?  Dependent on project type and complexity  Path 1, Path 2, and Non-Complex Path 3  As appropriate  May occur if concerns arise surrounding road closures and detours  May involve correspondence, conference call, or one-on-one meetings  Typical stakeholders may be the mayor, council members, city manager, township trustees, emergency or public services Public Involvement Training Class – Presented by the Office of Environmental Services 11

12 When Does Consultation Occur?  Complex Path 3, and Path 4 and Path 5  Higher level of involvement may be needed based on context and intensity  Involved during each phase of the PDP as alternatives are developed  Possible that stakeholders may not participate or may not be needed until later phases of the PDP  Project Management Team ensures appropriate stakeholders identified Public Involvement Training Class – Presented by the Office of Environmental Services 12

13 Consultation is Key  Stakeholders play an important role in the planning and development of a project  Early and sustained involvement can lessen project delays and enhance decision- making  Projects are more likely to be successful when stakeholders have an active role  Help define a project’s Purpose & Need  Help define community vision and goals  Can influence project success/failure  Provide knowledge and insight Public Involvement Training Class – Presented by the Office of Environmental Services 13

14 PI Plan  Define stakeholder Roles  Depending on a project’s type and complexity, stakeholders may be part of a: Study and Recommendation Team Advisory Team Decision-Making Team  Define stakeholder meeting rules  Standard operating procedures for conducting and facilitating meetings  Develop communication protocols 14 Public Involvement Training Class – Presented by the Office of Environmental Services

15 Stakeholder Meetings  Define stakeholder roles  Depending on a project’s type and complexity, stakeholders may be part of a: Study and Recommendation Team Advisory Team Decision-Making Team  Define stakeholder meeting rules  Procedures for conducting and facilitating meetings  Develop communication protocols 15 Public Involvement Training Class – Presented by the Office of Environmental Services

16 The Role of the Public Public Involvement Training Class – Presented by the Office of Environmental Services

17 Definition  The public is any citizen or group of citizens that are affected by a project and/or that use an existing transportation system to be improved 17 Public Involvement Training Class – Presented by the Office of Environmental Services

18 Participation  Helps resolve or reduce conflict surrounding known and future issues  Enables individuals knowledgeable about the community to provide meaningful input  Develops a diverse community network  Allows those affected by the project to express their views 18 Public Involvement Training Class – Presented by the Office of Environmental Services

19 Outreach  Consider those within and adjacent to the project area  Users of mass transit  Minority and low-income populations  Elderly  Disabled  Persons of Limited English Proficiency (LEP)  Homeowners and tenants  Commuters 19 Public Involvement Training Class – Presented by the Office of Environmental Services

20 PI Plan  Defines when the public becomes involved and how to appropriately engage  Those in proximity of a project may: Be interested in all aspects of project planning and development May desire more information Want to be involved and engaged throughout the life of the project  Utilize a variety of approaches and activities that can meet the needs of the public 20 Public Involvement Training Class – Presented by the Office of Environmental Services


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