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Data dimensions: forever lost in Millennium Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010.

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Presentation on theme: "Data dimensions: forever lost in Millennium Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010."— Presentation transcript:

1 Data dimensions: forever lost in Millennium Millennium Show & Tell Suzanne Saunders Millennium Systems Administrator September 2010

2 Lost? Forever? Many changes over the years Primo sees EVERYTHING Battled with creating accurate lists We know it’s there…. … somewhere

3 Bib record stats

4 Bib result results Suppressed records Error locations Bad codes in BCode3 Bib locations as item locations Bib location: none

5 Item record stats

6 Item record results Items with bib locations Error locations See ‘funny’ itypes in a collection/location –Books/printed material in media collections –Journals on open shelves Much longer list! –Takes longer - liaise with branches –Journals greatest difficulty Needs to be kept under control!

7 The more you dig… … the more you find! Odd barcodes b Last Updated: Created: SHELF NO HD 7876 BRA AUTHOR Bradlaugh Charles. TITLE Labor and law. IMPRINT [S.l.]: Kelley, DESCRIPT 217 p. LOCATION l LAW (Bib) # Record Number LOCATION STATUS BARCODE VOLUME 1 i llab - BD i x llab - BD

8 More unearthed… Online and print??? Fri Aug 20 08:47:48 CAT 2010 b Last Updated: Created: Revisions: 3 LANG engEnglish CAT DATE BCODE3 zDIVISIONAL CAT SKIP 0 BIB LVL pONLINE COPY COUNTRY LOCATION a Main Library (Bib) MAT TYPE aPRINTED MATL SHELF NO Lock 2009 Fro AUTHOR Fromkin, V. TITLE Introduction to Language (Private Copy).

9 More unearthed… Shelved where??? b Last Updated: Created: Revisions: 8 LANG engEnglish CAT DATE BCODE3 eIMPORT CAT. SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited Kingdom LOCATION a Main Library MAT TYPE aPRINTED MATL (Bib) MARC Leader #####cas 22#####4a 4500 MARC 003 OCoLC MARC s2001 xxk 0 0eng MARC 040 DLC|cDLC MARC 042 lc MARC 043 e-uk--- MARC 049 SZTA SHELF NO LB G7 BRI AUTHOR British Universities Film & Video Council. TITLE The BUFVC handbook. EDITION 250 3rd ed. IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001. DESCRIPT p. SHELF NO Audio-visual materials|zGreat Britain|xHandbooks, manuals, etc. SHELF NO Audio-visual materials|zGreat Britain|xEquipment and supplies. SUBJECT Instructional materials industry|zGreat Britain. SUBJECT Distance education|zGreat Britain|xHandbooks, manuals, etc. ADD AUTHOR British Universities Film & Video Council. MARC 910 SACD

10 More unearthed… Multiple item locations b Last Updated: Created: Revisions: 36 SHELF NO HT T3 TITLE Third world planning review. IMPRINT Liverpool [Eng.] : Liverpool University Press, DESCRIPT 23 v. : ill., maps ; 25 cm. DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001) LOCATION s Architecture (Bib) # Record Number DESCRIPTION 1 c LOCATION:sp IDENTITY: STATUS:NO CARD FREQUENCY: BOXES: 2 i LOCATION:sre STATUS:- BARCODE:JC VOLUME:v. 15 no. 1Feb-Nov i x LOCATION:sp STATUS:- BARCODE:jc VOLUME:v i LOCATION:ss STATUS:- BARCODE:jc VOLUME:21:no

11 ZZZZZ’s found Error locations and odd numbering b Last Updated: Created: Revisions: 3 SHELF NO QH 3.A5 TITLE Annales Des Sciences Naturells Botanique Et Biologie.Vegeta le.Serie LOCATION zzzzz Error # Record Number DESCRIPTION 1 i LOCATION:q7srp STATUS:- BARCODE:JC VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:TJ VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:TJ VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:JC VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:JC VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:JC VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:TJ VOLUME:v i LOCATION:q7srp STATUS:- BARCODE:TJ VOLUME:v

12 Bibs vs items Bib locations not equal to item locations SHELF NO TA 705 BRI. AUTHOR Brink, A. B. A. (Anthony Berrange Antill) TITLE Engineering geology of Southern Africa. IMPRINT Pretoria: Building Publications, DESCRIPT 4 v. LOCATION n ITHEM # Record Number DESCRIPTION 1 i x LOCATION:std STATUS:- BARCODE:BD VOLUME:V. 1 8 i LOCATION:ss STATUS:- BARCODE:BD VOLUME:V. 1 9 i LOCATION:g5g5 STATUS:- BARCODE:BD VOLUME:V i LOCATION:ff STATUS:- BARCODE:BD VOLUME:V i LOCATION:gon STATUS:- BARCODE:BD VOLUME:V i LOCATION:nn STATUS:- BARCODE:BD VOLUME:V. 4

13 So… The more you clean-up…the more you find Cleaned up – Item records – Bib records Primo records (bib) –001 fields created –Exported records Project seems to be never ending

14 Solutions? Updated templates –More rigid with less options Create samples –Item and –Bib records Communicate ‘Cat rules’ to all library staff RDA implications ??? Keep checking records

15 QUESTIONS?


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