1. Overview of WinID3 Functions DMORT Region III Dental Training Module II © Copyright 2005. Region III DMORT, Ltd. All Rights Reserved Richard M. Scanlon, D.M.D. Deputy Commander, DMORT Region III

2. Special thanks to Linda Himmelberger for assisting in the production of this module by beta testing the download and for editing the content of the module.

3. Overview of WinID3 Functions The following presentation is a general overview of the functions and screens that will be used while entering antemortem data, postmortem data, searching for best dental matches and comparing dental records. This is an overview, the various functions will be described in depth in future training modules.

4. Participation Training While viewing this slide presentation, from time to time you will see a small WinID3 Icon with a Stop Sign. This icon represents a reminder that you should stop and restore WinID3 and attempt the procedure or action that is being explained in the PowerPoint module at that time. This will make the training much easier beneficial than if you just read the slides. Remember when you see this icon stop and open WinID3. It may take a little longer to compete the training, but you will learn the procedures of WinID3 much easier and with greater retention. You should also print the slides for reference, by right clicking on the screen in PowerPoint viewer and selecting Print.

5. Starting WinID3 Start WinID3 by clicking on the icon for WinID3 in the Programs section of your computer, or on your desk top if you made a shortcut. The following window will open. Click on the database you wish to use. For training purposes, click on the “Sample” database Start WinID3 by clicking on the icon for WinID3 in the Programs section of your computer, or on your desk top if you made a shortcut. The following window will open. Click on the database you wish to use. For training purposes, click on the “Sample” database

6. WinID3 Main Window This is the main window of WinID3. The first records of both the antemortem and postmortem databases are open and the WinID3 tool bar is visible on the left.

7. WinID3 Main Window The main screen of WinID3 is simple. It contains a File Bar at the top. A Button Bar on the left side. An Antemortem* and Postmortem Window representing a record in each of the respective databases. * If you create a new database, a dummy record will be created for both the AM and PM database.

8. WinID3 File Bar The first display we will cover is the File Bar located at the top left of the WinID3 screen. Click on “File”, the drop down area now is visible

9. “File” Dropdown Menu “New Database” allows user to start a new database. “Open Different Database” opens any other saved WinID3 databases. “Save Database As” allows user to save opened database with a new name. Can save an altered database without deleting the old database. “Import and Export Records” is an advanced function not needed at this time. “Exit” Closes WinID3 program

10. “Edit” Drop Down Menu The only menu items of general interest are the “Copy Current Record” and “Mirror Current Record”. Copy Record Function is used to create duplicate records from the record currently active and displayed. This is useful if you wish to create a second record with all descriptors the same, except for one or two. This is utilized for two opinions of the same dental examination. For example, is the tooth on postmortem exam #31 or #32 that has drifted mesially? Unresolved? Enter two records, by copying the original and making one #31 and the other #32. The record will be named “Copy (Record #)”.

11. Mirror Current Record Mirror current Record is used to make a copy of the active record which will be “mirrored” or reversed right to left. This function is useful for records that are compiled from copied dental radiographs that are not marked right and left. When the record is “mirrored”, a “M” suffix will appear after the record number.

12. Mirror Current Record CRITICAL !!!!!!! When a new “Mirrored” Record is generated, the graphic associated with that record is not altered. The graphic image of the radiographs must be changed separately in the Dexis program or other graphic program to represent a mirrored image of the radiographs.

13. GoTo Button The GoTo Button allows the user to easily access any antemortem or postmortem record in the database currently displayed. Either scroll down the names or numbers, then double click on the record you want to bring it to the main screen. Or…… In large databases, type the first letter of a name or number and the list will scroll to that point. Then double click to bring it to the main screen.

14. Ante and Post Buttons Clicking either the Ante or Post buttons on the Button Bar will cause the antemortem or postmortem record to become the active record on the screen. The other records will remain on the desktop, but will be inactive. If no record is on the screen, clicking either Ante or Post button will bring the first record in that database to the screen. Postmortem is currently active on this screen.

15. Ante and Post Screens You can also click anywhere on any window on the screen to make it active. Additionally, if you hold the mouse button down when it is over the Window Bar, you can move the window on the screen.

16. Add New Button Clicking on the New Record Button will bring up a small menu with a choice of creating either an Antemortem or Postmortem Record. Click on the type of new record you wish to create. Now the record will be active on the WinID3 Main Window.

17. Add New Button After clicking on either a new Postmortem or Antemortem record, the window below opens. Enter the next succession number for Postmortem starting with P001, or a name or number for the Antemortem record being generated. Antemortem numbers start with A001. Then enter the name of person entering the record. Only 12 spaces are available for the Unique #, so if entering a name, abbreviations may be necessary. 26 spaces are available for the name of the person entering the record

18. Delete Record The Delete Record Button will permanently delete the active antemortem or postmortem record. A prompt will appear after clicking this button to be certain you wish to delete the record. To delete, click the OK Button.

19. Grid Button The Grid Button will display the active database in a chart format for either antemortem or postmortem records, depending on which record is active on the screen. The chart displays all data that is present in the database. It is used infrequently and is considered an advanced WInID3 function and not routinely used. It has an advanced filter capability so the database can be filtered and only those records meeting the filter criteria will be displayed.

20. Status Button Clicking the Status Button will bring up the status report screen that shows information concerning the status of the two databases, the Antemortem and Postmortem. Do not attempt to use the View or Print reports area unless you have Access 2000 in the proper location.

21. Persist O&G Button The Persist O&G Button will create two small windows, a graphic and an odontogram window for the current active record. This allows any AM or PM record to remain visible while scrolling through the AM or PM databases. Often used when searching for potential matches. Close either window by clicking on the in the upper right corner.

22. List Tool Button The List Tool Button will bring to the screen a small window shown below. While scrolling through a database attempting a match you can click “Add” on the window and this will save the window that is currently displayed on the screen. It displays both the Antemortem and Postmortem window. You can then review the saved pairs or print the list to use as a guide in comparison. I find it somewhat confusing and rarely use this function.

23. Best Match Button The Best Match Button accomplishes one of the most important functions of WInID3. This button is used when the odontologist wishes to compare a single record to a database. Routinely, a postmortem record will be brought to the screen by the GoTo Button and then compared against all the antemortem database records by clicking on the Best Match Button. The Best match will compare the dental surface descriptors and the physical identifiers and display the most likely match in a series of prioritized lists.

24. Best Match Button Future training modules will give a more detailed explanation of the use of the Best Match Button, since this is a vital function and the basis for the use of WinID3 in disaster identification protocols. For now lets view screen generated when attempting a Best Match comparison. Use the GoTo Button and bring up postmortem record #110.

25. Best Match Screen You should now see a screen as pictured. Note the list of names at the bottom right. This is where you will most often focus your attention in the comparison process. The list is of the AM records that have the most restoration matches between the postmortem record and the antemortem database, with the records with the most matches listed first. You highlight the record by clicking on the name. Do that to “Allison”.

26. Best Match Screen You now have “Allison” highlighted. Now click on the comparison button.

27. Comparison Screen - Graphics You now see the graphic comparison screen. It is displaying and comparing the antemortem record “Allison” to the postmortem record #110. The graphic window is the default window, but you can click on either the Dental or Identifier tab to view those windows. Click on the Dental Tab now.

28. Comparison Screen - Dental The dental comparison screen shows the written charting and the odontogram of the two compared records. The areas of concordance on the dental chart are highlighted in green for ease of viewing. On both windows, if the record displayed in not a likely match and you wish to see the next record, click on the “Next Record” button.

29. Print Button The Print Button when clicked, will bring up a composite of the active antemortem or postmortem record. This is useful for transmitting or storing the database data in a non-digital format. Click Print Button to print the composite data record.

30. NCIC 2000 The NCIC 2000 button will not be used in DMORT dental identification protocols. Clicking this button will generate an NCIC Missing Person or Unidentified Person dental report. The FBI has not as yet adopted WinID3 format for dental data entry, but should they reconsider, WinID3 will be capable of generating a NCIC format report

31. Exit Button Clicking the Exit Button will exit the operator from WinID3 and save the additions and changes made to the database since the last save or the last time this particular database was opened. If you wish to preserve the original database without any changes, go to the File Menu and use the “Save Database As” command and save the newly changed database under a different name. See Slide 7-9 of this module to review the “Save Database As” command.

32. Button In the future, clicking on the Dexis Button at the bottom of the Button Bar will in the future open the Dexis Forensic Program. This program allows the WinID3 operator to view, enhance and prepare graphics, including radiographs without shutting down WinID3.

33. Conclusion This concludes the Second WinID3 Training Module – Overview of WinID3 Functions. With this preparation, we will now be able to begin functional lessons with WinID3 as it relates to DMORT Disaster Dental Identification Protocols. relates to DMORT Disaster Dental Identification Protocols. The next module will be New Database Construction and Entry of Postmortem and Antemortem Data.

34. Questions If you have any specific questions about this WinID3 Training Module, please contact me at: rich@dmort3.org Thanks again for your interest and dedication to DMORT