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Office Safety For Laboratory, Facility, and Office Employees

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Presentation on theme: "Office Safety For Laboratory, Facility, and Office Employees"— Presentation transcript:

1 Office Safety For Laboratory, Facility, and Office Employees
Tulane University January, 2005 Tulane University - Office of Environmental Health & Safety (OEHS)

2 Tulane University - Office of Environmental Health & Safety (OEHS)
Objectives To recognize office safety hazards. To learn corrective actions for creating safe office environments. To identify unit inspection requirements. Tulane University - Office of Environmental Health & Safety (OEHS)

3 Office employees are part of the health and safety process.
Tulane University - Office of Environmental Health & Safety (OEHS)

4 Potential Office Safety Hazards include:
Ergonomic issues Fire & evacuation Electrical cords & equipment Heat-generating sources (coffee pots) Hand tools Office machines (copiers, paper cutters, shredders, jammed machines); Slips, trips, falls Housekeeping Furniture/layout Tulane University - Office of Environmental Health & Safety (OEHS)

5 Tulane University - Office of Environmental Health & Safety (OEHS)
WORKSTATIONS Position equipment securely (away from furniture edges) Place frequently used items within safe reach Don’t restrict leg room with equipment storage Keep all chair legs on the floor (don’t tilt!) Tulane University - Office of Environmental Health & Safety (OEHS)

6 Tulane University - Office of Environmental Health & Safety (OEHS)
LIGHTING Areas that have too much or too little light can cause headache, strain, and fatigue. Use adjustable task lighting for tasks that require greater illumination. Take visual “breaks” every 30 minutes (look at objects at least 20 ft away). Get regular eye exams…let your eye doctor know if you are working at a computer! Tulane University - Office of Environmental Health & Safety (OEHS)

7 Tulane University - Office of Environmental Health & Safety (OEHS)
FILING CABINETS Keep drawers closed when not in use Don’t open all the drawers at the same time Use handles to open and close drawers slowly and carefully Don’t let a cabinet get top heavy Fill from bottom up Put heavy items in lower drawers Put lightweight items in top drawers Tulane University - Office of Environmental Health & Safety (OEHS)

8 Tulane University - Office of Environmental Health & Safety (OEHS)
FURNITURE Chairs should remain squarely on the floor. Casters on all chairs should be secured and all parts of the chair should be sturdy Furniture should be selected and maintained free of sharp edges, points, or burrs. Tulane University - Office of Environmental Health & Safety (OEHS)

9 Tulane University - Office of Environmental Health & Safety (OEHS)
STACKING AND STORAGE Store heavy articles on lower shelves Keep aisles and exit corridors clear Don’t obstruct fire extinguishers, fire alarm pull stations, or electrical panels Limit storage of combustible materials Maintain 18 in. overhead clearance from sprinkler heads Tulane University - Office of Environmental Health & Safety (OEHS)

10 POTENTIAL TRIP HAZARDS
Loose debris or spills on the floor Electrical wire or cables in walkway Torn or loose carpeting Missing floor tiles Broken stair tread edges Uneven walking surfaces Tulane University - Office of Environmental Health & Safety (OEHS)

11 Tulane University - Office of Environmental Health & Safety (OEHS)
SLIPS, TRIPS AND FALLS Pick up debris and loose objects (waste paper, pencils, paper clips, etc.) Wipe up spills immediately Report floor defects to Facilities Services Wear “sensible” shoes (sturdy heels and non-slip soles) Use a ladder or step stool when necessary Walk, don’t run! Tulane University - Office of Environmental Health & Safety (OEHS)

12 Tulane University - Office of Environmental Health & Safety (OEHS)
STAIRS Avoid distractions Take one step at a time Don’t load your arms so full of materials that you can’t see Keep one hand on the handrail Don’t congregate on stairs or landings Watch where you’re going Tulane University - Office of Environmental Health & Safety (OEHS)

13 Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE EQUIPMENT Keep loose clothing, jewelry, and long flowing hair away from machines. Paper Cutters Use guard to avoid contact with the cutting blade by the opposing hand (hand holding the paper). When the cutter is not in use, the blade should be in the down position and secured. Tulane University - Office of Environmental Health & Safety (OEHS)

14 Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE EQUIPMENT Sharp tools (i.e. letter openers, Exacto knives, scissors, etc.) Store properly to prevent tools from rolling and falling off of desk surfaces. Use sheaths for knives and razors Tulane University - Office of Environmental Health & Safety (OEHS)

15 Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE EQUIPMENT Copiers Know the procedures for safely clearing jams Turn power OFF before trying to clear a jam or changing toner. Remain aware of areas which may be hot. Remember that the power is still connected Tulane University - Office of Environmental Health & Safety (OEHS)

16 Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE EQUIPMENT Paper shredders Keep hands and fingers clear of paper inlet of paper shredder. UNPLUG shredder before trying to clear a paper jam. Tulane University - Office of Environmental Health & Safety (OEHS)

17 Tulane University - Office of Environmental Health & Safety (OEHS)
COFFEE POTS Heat source/potential fire hazard History of incidents when coffee pots left ON Turn OFF when not in use Make sure they are OFF before you leave the office Consider using an automatic timer Tulane University - Office of Environmental Health & Safety (OEHS)

18 Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE MACHINES If you: notice a tingling sensation when touching a machine, or see smoke or sparks, or know that a piece of equipment is in need of repair, Unplug it immediately and report it! Put a sign on the machine indicating to others that it is out of order Tulane University - Office of Environmental Health & Safety (OEHS)

19 OFFICE INSPECTION REPORTS
See Form 15F-OEHS in Appendix E of OEHS Policies & Procedures Manual (http://www.som.tulane.edu/oehs/) Unit Supervisors/PIs perform inspections quarterly DSR gathers and submits forms to OEHS Tulane University - Office of Environmental Health & Safety (OEHS)

20 Tulane University - Office of Environmental Health & Safety (OEHS)
Review Potential hazards may exist in office settings, including: Ergonomic issues Fire & emergency evacuation Electrical equipment Heat generating sources Hand tools Office machines Slips, trips & falls Housekeeping Furniture and equipment layout Tulane University - Office of Environmental Health & Safety (OEHS)

21 Tulane University - Office of Environmental Health & Safety (OEHS)
Review Be aware of potential office hazards when setting up a workplace to eliminate the introduction of hazards. If hazards are noted, take corrective actions or notify an appropriate party that can take corrective actions. Tulane University - Office of Environmental Health & Safety (OEHS)

22 Tulane University - Office of Environmental Health & Safety (OEHS)
Review Know how to safely operate office equipment. Areas are to be inspected quarterly by Unit Supervisors/PIs. DSR gathers and submits inspection forms to OEHS. Tulane University - Office of Environmental Health & Safety (OEHS)

23 Tulane University Office of Environmental Health & Safety (OEHS) www
Tulane University Office of Environmental Health & Safety (OEHS) Karen Douglas (Uptown), Environmental Health & Safety Specialist (504) / Susan Welch (Downtown), Occupational Safety Manager (504) / If unable to proceed to quiz, type the link below into your browser Proceed to Quiz


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