1. Grant Writing: Education Grants Janet Townsend, MD Alice Fornari, EdD, RD AECOM/DFSM

2. Funding Skills Education Relationships/ Collaboration Advocacy Funding

3. Experiences/Grant Generating Ideas

4. Educational Grants Purpose –Faculty development –Curriculum development –Program development –Training –Mentoring Opportunities –Improve faculty knowledge and skills –Incorporate an innovative concept into education –Implement a new program/service to learners or community –Add skill sets to learners –Increase career satisfaction Impact –Increase faculty skills –New curriculum and programs to service learners –Increase creativity and career productivity through innovation –Academic promotion –Ultimately, improve patient care/health outcomes

5. Unique Attributes of Educational Grants Have you aligned your ideas with an educational framework? –Hint: begin with an educational framework or theory on which to base your project; if unclear partner with an education specialist If your proposed project is successful, what new educational program/ activities will be established (process objectives)? What will the participants have learned (learning objectives)?

6. Unique Attributes of Educational Grants Is this a curriculum/training project which will require evaluation of learner outcomes and impact? (may be response to a national or individual departmental curricular need. Important to anticipate/quantify numbers of learners) Or is this an educational research project? (implies need for stated educational hypothesis, control group or rigorous qualitative methods- consider multi-institutional project)

7. DFSM Examples-Federal SourceGrantLearner$$Impact HRSAFDFellows$225KFac training FT/PT HRSAPreDocStudents$300KCollaboration Student mentoring HRSAAAUFaculty$200K10 scholars- projects HRSAResidencyResidents$180KCQI/MI skills fac/residents

8. AECOM Examples-Federal SourceGrantLearner$$Impact NIH/K07RHIMEMedical Education Cult. Comp. Education Career devel NIH/K07B&SSStudentsNew 3rd yr course Collaboration Career impact NIH/K07NAAStudentsCollaboration Nutrition Education

9. DFSM/AECOM Examples State/organizational/foundations SourceGrantLearner$$Impact NYS DOH Contract MRDD IM/FP fellows $150K12 MRDD leaders AAMCCQIFM/IM Fac/res/ staff $25KPrestige Networking Best practices MACYMinority FD (4 NE med schools) Jr and mid Faculty COMs Fac skills Networking Pilot projects Visibility

10. Getting Started: The Sequence Form team with diverse skills Identify opportunities for synergy/integration with other educational efforts Brainstorm idea with team Identify partnerships/collaborators Think about potential letters of support –Focus on impact on improving healthcare outcomes Big picture thoughts on budget- any departmental obligations or will this be new funds for a new project?

11. Sequence: Planning Grant Writing Timeline for grant prep/writing/submission Block protected time! Tasks with responsible persons and internal deadlines (sections, full draft, budget) Identify person to contact/meet with partners; draft LOS Assess impact on program/department Negotiate needs of project (space, curriculum time, faculty resources) Draft abstract early

12. Anatomy of a Grant Abstract Grant Narrative –Background, Setting, Institution, Program –Needs Assessment/Rationale Target Learners –Goals/Objectives –Methods: Activities, Staffing, Timeline –Outcomes and Evaluation Budget Budget Justification/Sustainability Appendices

13. Anatomy of a Grant Federal grants are long State and large foundation competitive applications are intermediate Other requests to foundations are short (1-2 page concept paper, 3-5 page full application)

14. Abstract See example in your packet Summarizes your grant project in concise format May be the only document, along with budget, that is read by all members of the review committee Use active language, quantify expected outcomes where possible

15. NARRATIVE: Telling Your Story WHO? WHY? WHAT? WHEN? WHERE? HOW? WHAT IF? (Barriers)

16. Narrative Background –Description of current educational program/setting/resources –Departmental/team/institutional strengths relevant to project –Local need for education project –National trends/drivers (Accreditation: LCME or ACGME, service learning, learner- centered instruction, patient-centered care models, HP 2010)

17. Narrative Needs Assessment –Convinces funder proposal is necessary –Cite literature/statistics –Pilot data, survey & focus group data Innovation Impact on learners, educational community, and patients Relevance of your project to funder and national priorities

18. Goals and Objectives Goal(s): intended purpose of the educational program Objectives: SMART –Specific, measurable, aligned, realistic, time-sensitive –Process/programmatic and learner- centered

19. Methods/Activities Activities linked to specific objectives Based on educational framework Describe what is new or different Staffing/expertise to conduct activities Can activities be evaluated?

20. Workshop Grant Planning Exercise Worksheets –One Goal, 2 objectives –Activities –Responsible Faculty –Outcomes –Evaluation

21. Evaluation Relates to objectives, activities and outcomes of grant, both process and learner centered –Qualitative & Quantitative Frequency of evaluation: formative & summative Resources for data collection and analysis (often underplanned and underfunded)

22. Budget Get help from your department/program administrator List PI, co-PIs, project staff Plan for research assistants, program coordinators, administrative support Assess need for research expenses, travel to train project staff or to present findings, equipment In-kind support, institutional commitment

23. Budget Justification The budget justification should specifically describe how each item will support the achievement of proposed objectives. Specifies the function, and sometimes, qualifications, of each person on grant budget Describes the percent effort and lists specific tasks Scope of work must match requested funds for each person Justifies need for equipment, travel funds

24. Appendices (not too many) Needs assessment data,pilot efforts Curriculum outline Interview guide for program evaluation or qualitative study or draft survey Outcome data from your educational program Bios Letters of support/ institutional agreement Required components

25. Letters of Support Essential to document likelihood of successful implementation From key leaders (Deans, residency directors, course directors, chairs), community partners, potential learners Specific statements about need for project, potential impact, commitment to participate

26. Building Effective Project Teams- Members Core writing team: 2-3 people Department administrator (budget planning and approval, resource allocation, protocol for submitting grant) Content experts Technical experts (graphs, tables, stats, on-line submission) Partners Education expert (as funded staff or consultant) Administrative support Internal reviewers

27. Building Effective Project Teams- Tasks Assign roles and tasks Plan grant writing timeline and checkpoints Provide feedback on each others sections Proofread Meet with partners and draft agreements Keep each other accountable for grant writing timeline Anticipate inevitable crises Strategize to free grant writing team from some responsibilities as deadline approaches

28. TIPS Abstract –Do not leave to last minute-use key sentences from narrative –Invest time in writing a clear, powerfully stated abstract –Most important section of the proposal-the ONLY section a reviewer may read

29. Tips It always takes longer than you think READ and then FOLLOW the directions Explicitly address review criteria and funding priorities Ask for help

30. Tips Data –Choose limited and relevant data to support problem –Local data is necessary –Makes a case for proposal Dont make it hard for reviewers to find required elements

31. Tips Learn your institutions rules about grant budget approvals, grant accounting and management, internal submission deadlines Get to know your internal grants management folks and try to make their life easy Gather data for priority points and grant funding preferences early

32. Tips Save time for members of the grant writing team and an outside internal reviewer to read your proposal with grant review criteria Make your deadline 2 days before the real deadline

33. Next Steps What will you do next to build your education grant writing skills and develop a grant idea? 1.Identify a project idea or redefine an idea 2.Develop project idea-go back to unique attributes and steps to get started 3.Prepare worksheet to meet with medical librarian and make an appointment 4.Meet with a potential collaborator. 5.Prepare intro/background/needs assessment