1. eVA User Groups

2. Agenda 1. Spotlight Vendor: Shenandoah Valley Airport Heather Ream 2. Reminders 3. SWaM Update 4. New Contracts 5. End of Year Spending 6. Questions and Answers

3. Reminders: On Campus Moves – Mindy Koon, Procurement Buyer for Copiers 8-4280 or koonmf@jmu.edukoonmf@jmu.edu - Contact copier company to have THEM move your copier – Address update in eVA Email Jenny Mantz or askeva

4. Reminders: Use SWAM Vendors – Office Supplies (Guy Brown, Supply Room, Fayes) www.eva.virginia.gov – Promotional Items www.jmu.edu/procurement

5. Reminders: PO Categories – R01 – Self-Registered – R02 - State Entered or Ad-Hoc – X02 – VCE orders www.eva.virginia.gov Tax ID Number for Ad-Hoc Vendors

6. Reminders: Dell Ordering Feel like your order is not moving? Contact Doug Chester 8-4272 or chestefd@jmu.edu chestefd@jmu.edu

7. SWAM Update FY 2014 Goal: Minority – 3% Woman – 5% Small - 36%

8. SWAM Update After 3 rd Quarter: Minority – 5.2% Woman – 9.8% Small – 39.4%

9. New Contracts Special Event Contracts: Table, Chairs, etc. and Floral/Plant Decor Remember to consult with Accounts Payable before making purchases. There are restrictions on decorations.

10. New Contracts Central Virginia Rental (CVR), Waynesboro, VA S Small Business Contract# UCPJMU4048 Contact: Danny Showalter, President 540 943 8173 or danny@cvrrental.com Contractor provides JMU departments with 10% off of the retail list price. A delivery charge of $71.50 includes the delivery and pick up of rented items.

11. New Contracts JR Solenberger dba Grand Rental Station, Winchester, VA S Small Business Contract# UCPJMU4046 Contact: Jeff Solenberger, President 540 667 1400 or grs15346@yahoo.comgrs15346@yahoo.com Contractor shall provide the Purchasing Agency with 15% off of the retail list price. A delivery charge of $195 includes the delivery and pick up of rented items.

12. New Contracts Campbell Company Botanical Services, Mint Springs, VA Contract# UCPJMU4073 Contact: Bill Campbell, President 540 337 0027or ccbs160@yahoo.comccbs160@yahoo.com Contractor provides JMU departments with as assortment of floral and plant décor for special events held on campus. Detailed pricing information by plant type and plant size can be found in the contract documents. A delivery charge of 2.2% of the total product ordered on the invoice (not including labor rates) applies. On site or phone consultation will be provided to the University at no cost. Labor rates for the set up and take down of ordered products shall be $27.50/per person/per hour. Labor rates will not be charged for travel time.

13. New Contracts E.A. Breeden/Blakemore Flowers, Elkton, VA W Woman Owned Business Contract# UCPJMU4074 Contact: Kelly Voight, Jr. Vice President 540 271 4211 or Mike.Breeden@eabreeden.com Contractor provides JMU departments with as assortment of floral and plant décor for special events held on campus. Contractor will provide 15% off items listed online at www.blakemoreflowers.com. Contractor will provide 10% off items listed online at www.accentdecor.com. Onsite or phone consultation will be provided to the University at no cost. Labor rates for onsite set up and take down of ordered products shall be $17.40/per person/per hour. Labor rates shall not be charged for travel me. $8 - $25 delivery charge to campus. www.blakemoreflowers.com www.accentdecor.com

14. New Contracts Buckingham Greenery, Buckingham, VA SM Small Minority Business Contract# UCPJMU4075 Contact: Linda Palmore 800 322 4711 or linda@buckinghamgreenery.comlinda@buckinghamgreenery.com Contractor provides JMU departments with as assortment of floral and plant décor for special events held on campus. Delivery charges will be capped at $350.00 per event to include drop off and pick up of rental items. Onsite or phone consultation will be provided to the University at no cost. Labor rates for the set up and take down of ordered products shall be $50.00/per person/per hour.

15. End of Year Spending The last day for small purchase charge card charges to be included on your June 15th statement and paid from FY2014 funds. EXPENDITURE CUT-OFF DATE FOR FY2014. ALL expenditure documentation necessary to process a payment or for reimbursement of travel (i.e., purchase document, receiving report, vendor invoice, and approved travel documents) must be in the Accounts Payable Office by 5:00 PM. (Accounts Payable Office, Massanutten Hall, 1031 South Main Street, MSC 5712) Monday, June 9: Monday, June 16: All eVA orders should be processed

16. End of Year Spending Friday, June 20: Department Responsibility to contract the Finance Office This is the LAST DAY FOR ALL BUDGET ROLLOVER REQUESTS. They must be forwarded to the Assistant Vice President for Finance Office by 12:00 NOON on this day. (AVP for Finance, Massanutten Hall, 1031 South Main Street, MSC 5719)

17. Question and Answer Period Ask your questions!

18. Thanks for coming!