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Presented by Amanda Chau C&S Assistant C &S. How much will I get? How to apply for funding? How does C&S process funding? Common issues Q&A C &S.

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Presentation on theme: "Presented by Amanda Chau C&S Assistant C &S. How much will I get? How to apply for funding? How does C&S process funding? Common issues Q&A C &S."— Presentation transcript:

1 Presented by Amanda Chau C&S Assistant C &S

2 How much will I get? How to apply for funding? How does C&S process funding? Common issues Q&A C &S

3 Clubs and societies Up to $4000 annually Faculty clubs Up to $4000 annually + $3 per ACH in faculty College clubs See Louise Anthony, Programs Manager Revue clubs See Alice Workman, ACCESS Co-ordinator C &S

4 Event Funding Event Accommodation Other Funding Printing/Publishing Postage/ Locker hire T-shirts Capital Expenditure Form C &S

5 What are the costs associated with my event/ activity? How will all the costs be met? Has a budget been prepared for the event? Could I have a sponsor to cover some of the costs of the event? Will the USU help fund this event? C &S

6 Funding per ACH = Lowest Non ACH $ - Highest ACH $ (Up to the Relevant Cap) Non MajorCap per ACHMajorCap per ACH USU Catered $6.00 USU Catered $10.00 Access Benefits Partner Catered $5.00 Access Benefits Partner Catered $8.00 Externally Catered/Not Catered $4.00 Externally Catered/Not Catered $6.00 C &S

7 C &S You will be funded the difference between the highest Access Card Ticket Price and the lowest Non-Access Card Ticket Price. Funding per ACH = Lowest Non ACH $ - Highest ACH $ (Up to the Relevant Cap) Ticket PriceAccessOtherFunding Received AllFree$2 Ticket PriceAccessOtherFunding Received Member$25N/ADifference greater than cap, so $8 Non- Member $30$40 Example 1: On campus, USU catered, non-major event Example 2: Off campus, Access partner catered, major event Activity

8 Differential ticket pricing = funding Free for all events = no funding C &S

9 Online Pre-event submission Web ID 2010 Access ID (update with C&S staff) Paper Post-event applications Paper Joint Event Applications Joint Pre-Event Joint Post Event Paper Accommodation Applications Accommodation Allowance Pre-Event Accommodation Allowance Post-Event C &S

10 C &S

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12 Skip to next section Type your club ID here Type your Access ID here

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16 You must type something in the Category field NOTE: Do not use hyphens. Always use whole numbers, e.g. 0, 1.50

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20 Use the Post event forms available on OR from outside the C&S office on the little table.www.usuonline.com C &S

21 C &S

22 Difference calculated from Food and drink category = up to $5 funding Difference calculated from Attendees category = up to $5 funding C &S AccessOther Food and drink510* Fund for this difference Drink23 AccessOther Attendees510* Fund for this difference Invited Guests00

23 Same as for normal Event funding Cap for event overall Number of clubs x normal Event cap Submission deadlines (paper) Same as for normal Event funding C &S

24 Venue hire Catering 1 application per calendar year. 1 Event funding application per day of camp/ conference. Camp Event Funding - differential pricing. Submission deadlines (paper) Pre event: at least 2 days prior Post event: within 14 days of the event C &S

25 Photocopying, Printing, Publishing & Websites Postage & Letterboxes T-Shirts Capital Expenditure Submit Other Funding/ CAPEX form Separate form for each application Submission deadline: Within the calendar year O-Week Funding Submit O-Week Funding form C &S

26 Incomplete forms Missing details Ticket pricing Set differential pricing USU logo Unacceptable receipts Late submissions COMPLETE forms, submit by deadline set by Office C &S

27 Fill in ALL the fields for the event details Licensee numbers Events with food and drinks are catered events Check the DATES!! Provide promotional material/ T-shirt designs Sign it! C &S

28 The USU is a sponsor of your society. Running a club is like running a business. Remember to submit your T-shirt designs with your funding application C &S

29 Must be in $AU Must be legible According to Australian tax laws, receipts MUST have: 1. Tax invoice 2. ABN number 3. Company name 4. Description of goods purchased/ services provided 5. Date of purchase 6. Total cost C &S

30 No Invoice available? In advance have a letter that is a receipt. To be signed by the supplier of the service you are paying. C &S

31 C &S Show the currency conversion on the date you paid.

32 According to Australian tax laws: 1. Tax invoice 2. Company name 3. ABN number 4. Description of goods purchased/ services provided 5. Date of purchase 6. Total cost At a minimum these are required on a receipt C &S

33 C &S Persons name

34 C &S Submit Pre- Event form online UP TO 2 business days before the event EVENT Hold event Collect receipts Attendance numbers Submit Post Event form UP TO 10 business days after the event C&S Office processing USUALLY within 2 weeks of receipt USU Accounts processing USUALLY within 1 week Pay on Thursdays only Payment to society Via EFT to society bank account

35 C&S Office receives between funding applications a day during semester. C&S Office Assistants process between pay requests per week during semester. Accounts office manually input all these requests in order to pay them. University Accounts only makes payments on Thursdays. This process is currently being streamlined C &S

36 Ensure one person is responsible for submitting funding forms. Executive members only Submit forms as soon as you know the details of the event. To speed up the process, ensure you include ALL the relevant information!! C &S

37 How much to reimburse? The FULL cost What if the expense wasnt approved prior to spending? C &S

38 The TREASURER is your Monopoly bank. C&S Staff are not omniscient. Tell us asap when you have problems! C &S

39 REFER to the Handbooks if in doubt BUDGET for your events over the year CHARGE differential pricing Always COLLECT receipts. Submit COMPLETE forms ACKNOWLEDGE USU as a sponsor C &S

40 Check the Handbooks and Regulations! Visit the C&S Office Monday-Thursday, 9am – 5pm Friday, 10am – 2pm us: C &S


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