1. Emergency Arrangements: In an emergency an alarm will sound. Please leave the building using the evacuation routes indicated by the running man symbol. Proceed to the assembly point located at the Market Road / St Johns Street Car Park. Do not use the lifts. You will be informed when it is safe to return to the building. Toilets can be found in the lobby outside next to the lift. Welcome To East Pallant House

2. All Parishes Meeting 10 May 2012 Welcome

3. Financial Update Heather Caird (hcaird@chichester.gov.uk) Leader of the Council

4. Overview of the National Planning Policy Framework (NPPF) Amanda Jobling (ajobling@chichester.gov.uk) Director of Home and Community

7. The presumption..... If its in the Plan then it should be agreed If circumstances change then the Plan should change The Plan should be responsive to objectively assessed need and change if the needs change Test of soundness remains

8. Sustainable development Guiding principles of sustainable development: Living within the planets environmental limits Ensuring a strong, healthy and just society Achieving a sustainable economy Promoting good governance, and Using sound science responsibly

9. Dimensions of sustainable development An economic role A social role An environmental role

10. Plan making Plan positively for development and infrastructure To cover an appropriate timescale – 15 years – with reviews when appropriate Based on cooperation Will indicate broad allocations for strategic development and land use Allocate sites to promote development with appropriate detail Identify areas where change will be limited A clear statement to enhance natural built and historic environments

11. Duty to cooperate and examination

12. Development management Andrew Frost (afrost@chichester.gov.uk) Assistant Director, Development Management

13. Development Management Traditional DC role - minimise harm White Paper 2007 Planning for a Sustainable Future Positive planning culture within plan led system Draft PPS DM – an enabling process A positive and proactive approach to shaping, considering, determining and delivering development proposals To deliver vision and spatial objectives of Dev Plan/SCS Change in culture for LPA, incl elected Members Does not mean allowing unacceptable development

14. NPPF - Decision-taking System remains Plan led –Determine in accordance with the Dev Plan unless material considerations indicate otherwise NPPF is key material consideration –Says LP policies have due weight depending on consistency with NPPF Approve development proposals that accord with the development plan without delay Approach decision-taking in positive way / Look for solutions Introduces presumption in favour of sustainable development – Emphasis on sustainable economic development to deliver homes, business etc Emphasises importance of pre-application engagement Effective enforcement

15. 1. A positive and proactive approach to place shaping 2. Putting planning policy into action 3. Front loading 4. Taking a proportionate approach 5. Effective engagement 6. Proactive delivery 7. Monitor and review outcomes Draft DM Action Plan - principles

16. Implications for Parishes Culture change for PCs – control to influencing Expect requests by developers for pre application engagement Be open to discussion - without prejudice –e.g. impact on area, amenities, mix, open space, access Consider scope for solutions or amendments Be aware that CDC Members may be aware of pre apps Action Plan - Next steps and timing

17. Neighbourhood Planning Josef Ransley (jransley@chichester.gov.uk) Cabinet Member for Corporate Services and Communications

18. (To Grow or not to Grow) LOCALISM Neighbourhood Plans A new way for communities to shape the area in which they live, work and play

19. Neighbourhood Plan - Context "To Grow or not to Grow" 19

20. What is a Neighbourhood Plan? "To Grow or not to Grow" 20 3 rd Tier of New Planning legislation!

21. Who prepares Neighbourhood Plan (NP) "To Grow or not to Grow" 21 The Community led by the Parish Council prepares the plan! The Local Planning Authority Or District Council CANNOT control the process Or write the policies

22. A community applies for a neighbourhood area to be designated Work up details of plan with the community If no parish or town council, a neighbourhood forum is designated Submit plan to the local authority Independent Examination Local authority checks proposals Community referendum Make a plan or order If there is a parish or town council, they take the lead The local authority can advise LPA to arrange. A simple majority is required LPA to advise on conformity with Local Plan Consult statutory consultees as appropriate LPA to arrange LPA to adopt plan as statutory planning document 22 "To Grow or not to Grow"

23. Why are Neighbourhood Plans Important? "To Grow or not to Grow" 23

24. Neighbourhood Plans are about building communities "To Grow or not to Grow" 24

25. Neighbourhood Plans cannot be used to prevent growth "To Grow or not to Grow" 25

26. Neighbourhood Plans are about avoiding repeating past mistakes "To Grow or not to Grow" 26

27. Neighbourhood Plans are about avoiding local conflict "To Grow or not to Grow" 27

28. Neighbourhood Plans are about realistic and contextual delivery "To Grow or not to Grow" 28

29. How do we encourage communities to develop Neighbourhood Plans "To Grow or not to Grow" 29

30. What happens if we do not deliver Neighbourhood Plans "To Grow or not to Grow" 30

31. Review of Community Forums Andrew Shaxson (ashaxson@chichester.gov.uk) Chairman of Task & Finish Group

32. Terms of reference Review set up at the Leaders request. Extracts from her invitation... The intention of the Review is to put Members at the heart of community discussions and to work more effectively with both Parish and County Members to help communities to plan for themselves The current Forums, although well-liked by the Parishes, are not, generally, focussed on doing things but more a conduit for communication. The current mix of Forums includes some that are successful and active and others that are less so.

33. Communicating with parishes The All Parishes Meeting should be the prime means of communicating information to parishes collectively. This meeting is exclusively for District <> Parish Council communication There should be two scheduled meetings a year, although extraordinary meetings may be convened if required.

34. Community Forums: Functions Re-invigorated Forums: Active, not Passive:- Bringing partners together to solve local issues and develop action plans. Forums would be encouraged to develop an area plan and identify their priorities. Local community planning to tackle needs (in some cases through Neighbourhood Planning) Delivering training Giving grants A principal means of engaging with local communities

35. Community Forums: Budget and grants Community Forums will have a budget of say £10,000 per Forum. These budgets would enable local projects to be supported, research commissioned or training arranged. At least 50% of the budget should be used for making small grants (say up to £500) for community infrastructure projects. Grants and Concessions Panel would be retained to deal with grants covering wider areas or more significant sums.

36. Community Forums: Membership Widened to include other stakeholders, including WSCC, police, SDNPA (where appropriate), local businesses and other local organisations. Each Forum would develop its own list of stakeholders to be invited – people or organisations who can make things happen locally. They should not be required to meet in public, but it is up to each Forum to decide if they wish to do so.

37. Community Forum: Meetings They will normally meet quarterly. Community Forums will be chaired by district councillors, appointed annually, giving continuity between meetings and a voice to report back at the District Council The agenda will be managed by the Chairman, with the current staffing support to provide proper agendas and minutes.

38. Co-ordination & Reporting back There will be an effective reporting mechanism within CDC A working party consisting of chairmen of forums and the Cabinet Member covering community development. Issues arising from Forum meetings will be brought back to CDC or other relevant agencies for action. It is important that the Forums should be seen to be able to influence policy.

39. Community Forums Boundaries Unresolved issue of the place of Chichester City. Discussions with City Council ongoing. Other options may emerge.

40. Trial The new arrangements should be set up for a one-year trial. The possibility of rationalisation with other organisations local arrangements (such as CLCs) could be considered when the trial period is reviewed.

41. Next Steps Now: Questions for clarification will be taken June/July: Discussion and comments through next meetings of Forums (plus separate discussions with City Council) September: Consideration and decision by CDC Cabinet and Council. Autumn: Meeting with all parishes and introduction of new-style Community Forums

42. Standards: Members code of conduct and interests Philip Coleman (pcoleman@chichester.gov.uk) Member Services Manager

43. Localism Act 2011 Standards Duty: To promote and maintain high standards of conduct by members

44. Localism Act 2011 Standards CDC and Parish Councils must: Adopt a code of conduct expected of members CDC must Have arrangements for investigating and deciding complaints alleging that a member has failed to comply with the code But: lots of choices

45. Localism Act 2011 Standards National model code of conduct withdrawn New code must Be consistent with Nolan principles Deal with registration of members interests Be published

46. Localism Act 2011 Standards Your choice: What else to include To follow a standard model code or not We recommend you adopt the same code as CDC

47. Localism Act 2011 Standards Must: Register disclosable pecuniary interests (definition awaited) of you and your spouse/partner Publish register on CDC website (and parish council website, if any) Not participate in discussion or vote on matters in which you have a disclosable pecuniary interest (unless dispensation) Members Interests No more personal/prejudicial distinction

48. Localism Act 2011 Standards Your choice in the Code: What other interests to register (e.g. non- pecuniary) Whether to require interests already registered to be declared at meetings Whether to require members with interests to leave the meeting Members Interests

49. Localism Act 2011 Standards Wider range of dispensations available: So many members affected that meeting inquorate or political balance upset; In the interests of persons living in the area Otherwise appropriate Members Interests: Dispensations Council may grant dispensation on written application to Proper Officer

50. Localism Act 2011 Standards CDC Must: Have procedures for investigating and deciding on complaints Appoint at least one Independent Person whose views are to be sought... Allegations/Complaints Standards Board for England abolished; No requirement to have a Standards Committee or Sub-Committees Fewer sanctions: no suspensions

51. Localism Act 2011 Standards Choice: Procedures: Deciding which complaints to investigate Investigating and reporting on complaints Who makes decisions on complaints; whether to uphold; What sanctions Alternative dispute resolution Allegations/Complaints

52. Community Right to Bid Paul Over (pover@chichester.gov.uk) Director of Employment and Property

53. Community Right to Bid Lists of Assets of Community Value –Buildings or land, freehold or lease > 25 years, CDC maintain list, exclusions Who Can Make Community Nominations –Voluntary bodies, community groups, parish councils Moratorium on Disposal –6 week period for group to express interest, then 6 months to prepare bid Compensation –Only for private owners relating to costs incurred & rights of appeal Regulations and Implementation Date –Parliamentary process commencing in May 2012 Questions

54. Question Time