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PROCTOR TRAINING WEBINAR APRIL 13 &16 Washington Online Testi ng OSPI Office of Superintendent of Public Instruction.

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Presentation on theme: "PROCTOR TRAINING WEBINAR APRIL 13 &16 Washington Online Testi ng OSPI Office of Superintendent of Public Instruction."— Presentation transcript:

1 PROCTOR TRAINING WEBINAR APRIL 13 &16 Washington Online Testi ng OSPI Office of Superintendent of Public Instruction

2 Webinar Protocol All participants microphones are automatically muted to eliminate background noise. All participants may submit questions during the presentation by using the Questions Box on the GotoWebinar toolbar. Questions will be addressed throughout the presentation. This presentation is available: Washington Testing website, under the Online Testing Webinars (http://www.k12.wa.us/TestAdministration/Trainings/default.aspx) WA eDIRECT site, under Documents ( https://wa.drcedirect.com) 2

3 Introductions Office of Superintendent of Public Instruction (OSPI) Data Recognition Corporation (DRC) Vendor for the Measurements of Student Progress (MSP), the High School Proficiency Exam (HSPE) and the End-of-Course Exams (EOC) Online testing vendor for MSP Program Management Team 3

4 Agenda 4 Introductions Spring 2012 MSP Online Testing Overview Roles and Responsibilities Directions for Administration Student Demos and OTTs Before Testing Checklist Before Testing Security Before Testing – Test Tickets During Testing – Student Directions During Testing – Additional Testing Time During Testing Security During Testing – Technical Issues During Testing – Monitor Testing After Testing Checklist Mark Your Calendars Contact Information Questions

5 DRC test engine and eDIRECT eDIRECT will primarily be used by tech support, DACs and SACs Testing Window: April 25 – June 1 Reading and Mathematics grades 3-8 Science grades 5 and 8 New student demos and Online Tools Training (OTTs) are currently available for Reading, Mathematics, and Science. Management Tools System Requirements Spring 2012 MSP Online Testing Overview 5

6 Display resolution will default to 800 x 600 when the test engine is launched. Management Tools System Requirements Spring 2012 MSP Online Testing Overview 6

7 Management Tools System Requirements Spring 2012 MSP Online Testing Overview 7 Tools available within the test engine for Reading: Chooser Cross off Highlighter Sticky note Magnifier Line Guide Help

8 Spring 2012 MSP Online Testing Overview 8 Tools available within the test engine for Mathematics: Chooser Cross off Highlighter Sticky note Magnifier Line Guide Calculator (grades 7 & 8 only) Graphing Tool (grades 7 & 8 only) Measurement Tools (ruler, protractor) References (glossary/formula sheet – grades 6-8 only) Help

9 Spring 2012 MSP Online Testing Overview 9 Tools available within the test engine for Science: Chooser Cross off Highlighter Sticky note Magnifier Line Guide Calculator References (glossary) Help

10 Management Tools System Requirements Spring 2012 MSP Online Testing Overview 10

11 Attend all required training sessions and read all assigned training materials required for each assessment; Provide a positive test taking environment; Administer assessments according to the Directions for Administration and the Replacement Errata issued by OSPI; Ensure that the Test Tickets are given only to the student identified on the ticket; Management Tools System Requirements Roles and Responsibilities 11

12 Maintain confidentiality concerning secure assessment content (ex. questions, passages, scenarios, and individual student results); Document and report immediately any testing irregularities/breach in test security to your school/district assessment coordinator; and Complete a Test Security Assurance Form. Management Tools System Requirements Roles and Responsibilities 12

13 Online directions are included in the 2012 Errata Replacement Directions for Preparing and Administering the Online Assessments. Provide information for test preparation and test administrator directions for testing day. Must be reviewed prior to online test administration. The Errata Replacement will be delivered in districts between April 25 and 27. Management Tools System Requirements Directions for Administration 13

14 Student Demos are a 20 minute video that shows all the different aspects of the engine. Available one per grade and subject. Should be reviewed at least once by Test Proctors who supervise any of the online administrations. All students should have had the opportunity to view at least once before testing. Management Tools System Requirements Student Demos 14

15 OTTs are an interactive opportunity to become familiar with the test engine, tools, and functionality. Available one per grade and subject. All students should have had the opportunity to practice with the OTTs at least once before testing. Management Tools System Requirements Online Tools Training (OTTs) 15

16 Become familiar with all sections of the Directions for Administration Replacement Errata. Obtain the testing schedule from the school assessment coordinator. Attend all required training sessions and sign training and test material security assurance forms. Review the Demo and OTT and familiarize students with the engine. Management Tools System Requirements Before Testing Checklist 16

17 Review your schools seating plan for computer labs. Obtain your school districts plan for students who need additional time and will move locations to complete their assessment elsewhere. Become familiar with the reactivation policy and whom to contact if a students Test Ticket needs to be reactivated. Upon receipt of the Test Tickets, verify student information to ensure you have the correct ticket for each student. Management Tools System Requirements Before Testing Checklist 17

18 Before Testing Security 18 Testing Labs – Work with SAC to configure testing areas (computer labs, classrooms) to reduce possibility of cheating or other distractions. Screen protectors Manila folders around monitors Test Tickets – Form ID Seat students based on form ID: A1, A2, A3, (B, C, D, E) etc. Mary S. Form A1 Tyler C. Form A2 Brett G. Form A3 Ethan J. Form A4 Brinn F. Form A5 Evan A. Form A5 Sydney C. Form A4 Robert L. Form A1 Chris T. Form A2 Eric S. Form A3 Jack E. Form A3 Judy P. Form A1 Taylor B. Form A5 Jorie E. Form A4 Tony O. Form A1

19 Before Testing – Test Tickets 19 All students submitted through CEDARS by 3/30 will automatically have a test ticket generated for them. Students will need a Test Ticket to access the assessments. (One ticket per assessment.) The students Test Tickets provide all the login information needed to begin the assessment. Proctors must verify they have one Test Ticket for each student and each content area. Students testing multiple content areas online will have multiple tickets.

20 Before Testing – Test Tickets 20 The Test Tickets are activated once a student logs in with his/her username and password. Once the student completes a test (clicks End Test) the Test Ticket becomes inactive. Once a test session has been started, the test session must be completed in the same day unless extra time is provided on the students IEP or Section 504 Plan. Test Tickets are secure testing materials. Tickets must be distributed, collected and accounted for, while in the testing area (computer lab, classroom) only.

21 During Testing – Login 21

22 During Testing – Login 22

23 During Testing – Login 23

24 During Testing – Login 24

25 During Testing – Student Directions 25 Proctors will read the online directions with the students prior to each administration. Directions include sample items (similar to paper/pencil directions) Reminder to students how to respond to different item types All Proctor-led text is in the DFA errata Proctors may provide assistance with logging into the test only.

26 During Testing – Additional Testing Time 26 Coordinate with the School Assessment Coordinator to create a plan for accommodating students requiring additional testing time to complete the online assessment. Following are some examples: If the testing room/computer lab will remain available instruct those students who need additional time to use the Pause function. Excuse all students who have completed their tests; the other students may then resume the test session. Or, If the testing room/computer lab is not available and the student needs to be moved instruct those students who need more time to Pause and Exit their test. Excuse all students who have completed their tests. The students requiring additional time will need to have their Test Ticket and all other materials moved to another location by a staff member. If the student leaves the test via this method, the original test ticket will work on the same day of initial testing as well as any day after. Or, At any time, if the student exits the test via the End Test button, the Test Ticket will have to be reset.

27 During Testing Security 27 Cell phones, iPods ®, pagers and any other communication devices must be turned off and kept out-of-view and out-of-reach during testing sessions. Pause Function/Inactivity Students will have to re-login if they are on Pause or show no activity for more than 20 minutes. If it is less than 20 minutes they only need to click Resume. Upon re-logging in the original Test Ticket can be used. All testing irregularities must be reported to the School Assessment Coordinator who will complete a Testing Irregularity Report and make the necessary coding in eDIRECT. Resetting a Test Ticket: If a students test needs to be reset, the School Assessment Coordinator must be contacted.

28 During Testing – Technical Issues 28 SAC should communicate the plan for dealing with technical issues during testing Who do you contact? SAC, Tech Coordinator? What information will they need? Common Issue A student receives an error message Connection to server failed. Please contact an administrator. This is an issue with the schools internet connection or the firewall. Contact your Tech Coordinator.

29 During Testing – Monitor Testing 29 Student Status Spreadsheet Use report to verify all students have tested. Students who move or test via paper/pencil do not need any further coding in eDIRECT.

30 During Testing – Monitor Testing 30

31 After Testing Checklist 31 Secure materials Collect all materials from students immediately after completion of testing. Account for all Test Tickets, Glossary of non-mathematics (science) terms, Mathematics Formula Sheets, graph paper and scratch paper provided during the assessment. Work with your SAC for procedures for your district. Complete and submit Test Security Assessment Form to the School Assessment Coordinator.

32 Mark Your Calendars 32 MSP ACM and DFA available eDIRECT April 11 th release OSPI has distributed district level usernames and passwords DAC will set up the State Assessment users DAC/SAC will determine Test Proctor access Test Tickets are available for printing April 11 th (SAC will deliver to Test Proctors) Spring 2012 online test window – April 25 – June 1 Reminder! MSP DFA Online Directions Errata

33 Questions This presentation along with a FAQ document will be available: Washington Testing website, under the Online Testing Webinars default.aspx WA eDIRECT site, under Documents https://wa.drcedirect.com 33

34 Contact Information For all support issues OSPI Assessment Hotline Mailbox 34


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