1. Effective Presentation
Lena Qiying Ma
Professor
Biogeochemistry of Trace Metals
Soil and Water Science Department
University of Florida

2. The key to success is
communication

3. Outline Effective presentation Attending conference
Key steps
Content
Technical
Organization
Visual aids: legible, short and simple
Delivery
5 components of presentation
Nonverbal communication
Keep audience interested
Panic control
Attending conference
7 Ps of effective presentation

4. Key steps in preparing a talk
Know your audience
Educate your audience
Pitch according to knowledge level
Know your topic
Tell a story
Outline your talk
Work backwards
Tell what to talk, tell them, and tell what told
Practice
Practice, practice and practice
Zhi ji zhi bi bai zhan bai shen
Gang ju mu zhang

5. Audience attention span

6. Three Ts of presentation
Introduction
Tell what you are going to tell them
Main body
Tell them
Conclusion
Tell what you told them

7. Typical presentation Plan, prepare and present Introduction - 20%
What you did, why you did it, & how you did it
Results - 60%
Provide < 3-4 facts since few remember > two
Conclusion - 20%
Summarize results
Make conclusions
Discussion implications

8. Visual aids

9. Visual aids Legible, short and simple Legible Short: less is more
Font: Arial or Universal >Times New Roman
Size: >24-32 pt
Titles: 44 points + 4 & Body: 32 points + 4
Colors
Contrasting and clear background
Short: less is more
Slide 7 lines
Line 6-8 words
Title 1 line
Sentence 1 line

11. Visual aids Simple Round off numbers & cut decimal places
Substitute symbols for words
Abbreviate where possible
Delete footnotes
Omit sources
Avoid underlines

12. Cluttering and simplified chart

14. Poor, better and best

15. 5 components of presentation
Appearance
First impressions last a long time
Posture is part of appearance
Appear alert but relaxed
Take a minute to arrange your papers
Take a breath
Glance at the audience
Movement
Moving stimulus attracts attention
Match your message
Gestures
Show the organizational pattern
Emphasize issues
Facial expression and eye contact
Build rapport with an audience
Communication is a two-way process
Vocal behavior
Inflection, articulation, pitch, volume & rate of speech

16. Nonverbal communication
Shakespeare's dictum
Suit action to word and word to action
Non-verbal is > verbal message
Facial expressions 55%
Vocal tone 38%
Words 7%

17. Keeping audience's interest
Variety
Add stories
Use humor
Establish rapport
Eye contact
Use gestures
Ask questions
14 years, never asked a single question.

18. Tips for effective presentation
Never apologize
One minute per slide
One idea/point per slides
Never read from slides
Words can’t be read at arm’s length won’t do
A picture = thousand of words
Keywords only: at-a-glance comprehension
Record presentation

19. Podium panic Most people afraid of public speaking Reduce stress Smile
Nervousness is understandable and invisible
Positive thinking
Work like magic
You are whom you think you are
Use deep breathing techniques
Check out the room first
Concentrate on the message
Practice, especially the first few slides
People are afraid of public speaking... In fact, most say that it's their number one fear. Death, apparently, only comes second.
The sweaty palms, the butterflies in the stomach

20. Things to do in a conference
Three reasons attending a conference
Information, inspiration, & interaction
Give presentation
Attend oral presentation
Always ask questions
Introduce yourself after the presentation
Meet people
Go to their posters.
Hang around the poster area in your field. This is where everyone in your field hangs out.
Hang out with your supervisor.
Get your supervisor to introduce you to people

21. 7 Ps of effective presentation
Purpose
People
Place
Preparation
Planning: effective organization
Personality: positive
Performance: effective delivery
Engleberg (1994): Principles of public presentation

22. THANK YOU