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Effective Presentation Lena Qiying Ma Professor Biogeochemistry of Trace Metals Soil and Water Science Department University of Florida.

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Presentation on theme: "Effective Presentation Lena Qiying Ma Professor Biogeochemistry of Trace Metals Soil and Water Science Department University of Florida."— Presentation transcript:

1 Effective Presentation Lena Qiying Ma Professor Biogeochemistry of Trace Metals Soil and Water Science Department University of Florida

2 The key to success is

3 Outline Effective presentation Key steps Content Technical Organization Visual aids: legible, short and simple Delivery 5 components of presentation Nonverbal communication Keep audience interested Panic control Attending conference 7 Ps of effective presentation

4 Key steps in preparing a talk Know your audience Educate your audience Pitch according to knowledge level Know your topic Tell a story Outline your talk Work backwards Tell what to talk, tell them, and tell what told Practice Practice, practice and practice

5 Audience attention span

6 Three Ts of presentation Introduction Tell what you are going to tell them Main body Tell them Conclusion Tell what you told them

7 Plan, prepare and present Introduction - 20% What you did, why you did it, & how you did it Results - 60% Provide two Conclusion - 20% Summarize results Make conclusions Discussion implications Typical presentation

8 Visual aids

9 Legible, short and simple Legible Font: Arial or Universal >Times New Roman Size: >24-32 pt Titles: 44 points + 4 & Body: 32 points + 4 Colors Contrasting and clear background Short: less is more Slide 7 lines Line 6-8 words Title 1 line Sentence 1 line

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11 Visual aids Simple Round off numbers & cut decimal places Substitute symbols for words Abbreviate where possible Delete footnotes Omit sources Avoid underlines

12 Cluttering and simplified chart

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14 Poor, better and best

15 5 components of presentation Appearance First impressions last a long time Posture is part of appearance Appear alert but relaxed Take a minute to arrange your papers Take a breath Glance at the audience Movement Moving stimulus attracts attention Match your message Gestures Show the organizational pattern Emphasize issues Facial expression and eye contact Build rapport with an audience Communication is a two-way process Vocal behavior Inflection, articulation, pitch, volume & rate of speech

16 Nonverbal communication Shakespeare's dictum Suit action to word and word to action Non-verbal is > verbal message Facial expressions55% Vocal tone38% Words7%

17 Keeping audience's interest Variety Add stories Use humor Establish rapport Eye contact Use gestures Ask questions

18 Tips for effective presentation Never apologize One minute per slide One idea/point per slides Never read from slides Words cant be read at arms length wont do A picture = thousand of words Keywords only: at-a-glance comprehension Record presentation

19 Most people afraid of public speaking Reduce stress Smile Nervousness is understandable and invisible Positive thinking Work like magic You are whom you think you are Use deep breathing techniques Check out the room first Concentrate on the message Practice, especially the first few slides Podium panic

20 Things to do in a conference Three reasons attending a conference Information, inspiration, & interaction Give presentation Attend oral presentation Always ask questions Introduce yourself after the presentation Meet people Go to their posters. Hang around the poster area in your field. This is where everyone in your field hangs out. Hang out with your supervisor.

21 7 Ps of effective presentation 1.Purpose 2.People 3.Place 4.Preparation 5.Planning: effective organization 6.Personality: positive 7.Performance: effective delivery Engleberg (1994): Principles of public presentation

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