Presentation on theme: "The GTAS Webinar will begin shortly. Please put your phone on mute."— Presentation transcript:
1 The GTAS Webinar will begin shortly. Please put your phone on mute.
2 GTAS: Countdown to December 2012 Rita CronleyShannon Redding2
3 Topics Testing GTAS Access GTAS Roles ATM Year End Transactions GTAS Intragovernmental Module
4 GTAS Fact Sheet GTAS goes live December 6, 2012 for November reporting GTAS replaces FACTS I, FACTS II, IRAS and IFCSA full budgetary and proprietary trial balance for all TAS each of the 7 reporting periodsBulk file onlyInternet AccessInternet Explorer – IE 8 is requiredShannon4
5 TestingInformal testing is going on now. Send us GTAS bulk files with 2011 quarter 4 data via .Formal testing begins June 14.Users will be able to access the system to upload bulk filesUsers must have a a GTAS user role and password to access the system.Formal testing ends Sept 15, 2012After Sept 15, 2012 we will accept files via until October 31, 2012
6 Test Schedule If the calendar date is: The bulk file must be as of: Now – May 31, 2012September 2011June 14 – 30, 2012May 2012July , 2012June 2012August 1 – 31, 2012July 2012September 1 – 30, 2012*August 2012October 1 – 31, 2012*September 2012*Agencies will access GTAS beginning June 14 through September 15, 2012 to upload test bulk files. After September 15 through October 31, 2012 , agencies may submit test bulk files via attachments.
7 Bulk File Highlights GTAS is FADS (f. k. a. CGAC) Compliant Agency identifier is 3 digits (Federal Account Symbols and Titles - FAST Book II)Beginning period of availability is 4 digitsEnding period of availability is 4 digitsUSSGL account is 6 digits (TFM Bulletin )All other data elements collected on the bulk file must be compliant with all GTAS documentationThe bulk file cannot exceed 5 MBs in size1 TAS or Multiple TAS on each file (up to 1,000 Unique TAS)
8 Common Bulk File Test Errors The bulk file is longer or shorter than 89 spacesInvalid TASIncorrect reporting period (refer to slide 6)Two or more rows have the same USSGL and attributesInvalid attribute usePRC or Category B Program Number not valid for TAS
9 PRC/Category B Program PRC and Category B Program numbers but not the text are included in the bulk fileEffective FY 2013 valid Category B Program numbers arePRC and Category B Program numbers and text must be entered in the PRC/ Cat B Program module before the bulk file is uploaded.OMB provides a PRC/Cat B Program file with numbers and text that will be loaded in the module.The OMB file does not contain PRC #99. Users enter PRC #99Users may also enter a PRC and Cat B Program numbers and titles that are not in the OMB file.
10 Go to www.fms.treas.gov/gtas GTAS AccessUsers must have a GTAS role to submit bulk files during the formal test periodUsers can request GTAS roles through ITIM, the FMS user provisioning application, beginning in May 2012Users must have a GTAS supervisor enrolled in ITIM. The GTAS supervisor will approve the user requests. The GTAS supervisor will or fax the completed supervisor enrollment form to FMSUses will self register in ITIM selecting the role and indicating the TAS for which the user needs accessSpecific language is required when indicating the TASNeed more informationabout GTAS access?Go to
11 Specific Language for TAS Requests If you want access to1. All TAS in the Department of Treasury, requestAll TAS in Treasury beginning with agency ID 020All TAS in Treasury associated with FR entity 20002. All TAS in a bureau, requestAll TAS for (bureau name) in (department name)3. All TAS as my co-worker, requestAll TAS as (co-worker’s name) (co-worker’s GTAS User ID)4. All TAS for fund familyAll TAS in fund family in (bureau name) in (department name)
12 GTAS Agency Roles Preparer Certifier Executive Uploads bulk files,View and print reports,Certifies ATB periods 2, 3, 6, 9, 10 and 11Explains material differences periods 3, 6 and 9CertifierCertifies ATBs period 12Certifies material differences report periods 3, 6, and 9ExecutiveView and print reportsEach user can have only one agency roleMore than one user can be assigned to a TAS
13 Update -Year End Transaction Processing Effective FY 2013 agencies will no longer cancel balances or adjust indefinite authority via the FMS 2108.Cancellations and balance adjustments related to indefinite appropriation authority will be initiated and completed by the agency in the Agency Transaction Module (ATM).ATM will be available for year end transactions for fiscal 2013 in October The window will open after the 224 reporting for September has been completed.If the year end transactions are not completed before the GTASATB is submitted, the GTAS ATB will fail edits.Rita13
14 GTAS Intra-Governmental Authoritative fiduciary data from BPD and FFB will be used to edit ATBsIntragovernmental ModuleProvides capability to run reports by reciprocal category that compare your agency information with your trading partners’ infoPreparer will explain materials difference by selecting an explanation from a dropdown menu.Certifier will certify material differences after the ATB reporting window closes but before the next reporting period begins.Shannon14
16 GTAS Reports Budgetary SF 133 FMS 2108 A-136 Balance Sheet A-136 Statement of Net CostA-136 Statement of Changes in Net PositionReclassification Balance SheetReclassification Statement of Net CostReclassification Statement of Changes in Net PositionSuper Master Account File downloadTrial balance reportsIntra-governmental Differences ReportsRita16
17 TFM UpdateThe USSGL released a preliminary FY TFM that includes the GTAS attribute definition report and attribute table.The FY 2013 USSGL TFM release in June will include GTAS validations and edits
18 Countdown to December 2012Now – May 2012: Send us a bulk file, we will test it and give you the resultsMay 2012 – GTAS and ATM Year End Transactions Module User provisioning begins. Users will request GTAS roles and TAS.June 14 – September 15, 2012: Agencies can test files in the systemDecember 6, 2012: GTAS opens for November reportingShannon18