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Captive 201 September 17, 2007. Se Moderator: Kilian Whelan, President, JLT Insurance Management (Bermuda) Ltd Panelist(s): Dr. Marcelo Ramella, Assistant.

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Presentation on theme: "Captive 201 September 17, 2007. Se Moderator: Kilian Whelan, President, JLT Insurance Management (Bermuda) Ltd Panelist(s): Dr. Marcelo Ramella, Assistant."— Presentation transcript:

1 Captive 201 September 17, 2007

2 Se Moderator: Kilian Whelan, President, JLT Insurance Management (Bermuda) Ltd Panelist(s): Dr. Marcelo Ramella, Assistant Director Research, Bermuda Monetary Authority Jerry Backstrom, Director of Tax & Insurance, Bunge Limited Chris Ryan, Senior Manager, McDermott International Inc William Noonan, Corporate Risk Manager, Structure Tone Inc Session: Captive 201

3 The views expressed by the participants in this session are their own and not necessarily the views of their employers or any other organization with which they may be affiliated. If you decide to establish an insurance company in Bermuda you should seek legal and other necessary advice.

4 Agenda CAPTIVE 201 Bermuda Captive Market - BMA Review Planning Operations Evaluation

5 Overview of Bermuda Captive Market Dr Marcelo Ramella Assistant Director Research Bermuda Monetary Authority Bermuda Captive Market

6 Total number of captive companies = 857 in 2003, 879 in 2004 and 869 in 2005 (only captive companies submitting SFR are counted in) Bermuda Captive Market

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15 Now you have your captive you need good planning to ensure a smooth road ahead Who should be on the Captive Team Educating the team Establish communication lines Map out the annual calendar Consider Board appointed Committees Planning PLANNING

16 Captive Internal External Risk Management Accounting Treasury Tax Legal Executive Captive Manager Audit Actuarial Brokers Fronting Cos. Claims/TPAs Who should be on the team? Lawyers Planning

17 Educating the team Basic Captive 101 training Bermuda regulations Insurance accounting and consolidation Communicating the captives business plan and objectives Planning

18 Lines of communication Clearly define responsibilities and information flows When does executive management need to be informed? Regular team meetings – internal and with service providers Team chart with contact details Planning

19 Deadlines and Calendar Clear Financial Reporting Deadlines –Management accounts –Audited Accounts –Statutory Filings –Budgets –Forecasts Renewals – Plan a clear renewal process, your captive needs to be actively involved Schedule Board meetings and Annual General Meeting Hold working meetings (e.g. monthly calls) to discuss ongoing issues. Planning

20 Consider constituting Board appointed Committees Committee members will vary but typically may include: -Underwriting – Risk Manager, Captive Manager, Broker -Claims - Risk Manager, Captive Manager, Broker, Actuary -Investment – CFO, Treasurer -Audit – CFO, Risk Manager Planning

21 The captive is established, the team is in place…whats next? Technology – how to make the process efficient Ongoing considerations Profitable captive programs Managing multiple captives Retention setting Negotiating with the market Collecting reinsurance claims Operations OPERATIONS

22 Technology What IT is now being used to manage captives: Integrated insurance and general ledger accounting systems Captive extranets On line declaration systems On line claims reporting systems On line banking and investment reporting Electronic document management systems Operations

23 Ongoing considerations Investment policy – dont expose both sides of the balance sheet Match investment horizon with tail on liabilities Before establishing loans to parent consider –Tax implications and impact on deductibility –Regulatory approval Manage Collateral Requirements - LOC, Trust Accounts Dividend policy – protect the captives balance sheet also need to ensure compliance with regulatory requirements Operations

24 Ongoing considerations contd. Premium allocation to operating units – what method to use? Consider actuarial analysis for reserving – its not just a statutory requirement Maintain the business plan – corporations constantly change and evolve, the captive purpose needs to be re-evaluated in tandem. Periodically assess business development opportunities – wrap brainstorming exercise around AGM Operations

25 Profitable captive programs Is it a case of robbing Peter to pay Paul? Profitable programs strengthen long term ability to assume more risk Premium negotiation with local operating units can be difficult if excessively profitable Consider giving something back when selling new programs e.g. fund loss control programs on property program Controlled third party business can add significant value to group as a whole. Operations

26 Managing multiple captives First of all why would I have multiple captives? –Inherited via acquisition –Strategic Write US risks only Direct writing into Europe Rest of the world –Joint venture –Legal reasons –Branch – Employee benefits –Shareholder structure Operations

27 Managing multiple captives contd What do I need to consider when owning multiple captives? Total capital available to take on risk is diluted Compliance in multiple jurisdictions may be complex Duplication of administrative costs –Management fees –Audit fess –Actuarial Fees –Legal fees Increased senior management time required Consider cell structure as alternative Operations

28 Retention setting Traditionally retention setting is a function of the market –Market premium v corporate retention As a captive grows, so too does the ability to influence the negotiation process. Key factors to consider are: –Market conditions –Loss experience –Loss control initiatives –Recent acquisition/divestments – do you know your risk? Operations

29 Retention setting contd Key factors to consider contd: –Lines of business – predictable exposure? –Corporate v local risk appetite –Captive balance sheet – ability to write more risk –Reinsurance – do I need aggregate stop loss? –Avoid dollar swapping and excessive associated overhead costs built into market premium Operations

30 Negotiating with the Market The relative ease or difficulty of renewals vary with the market cycles Using a captive gives another string to your bow in the negotiation process Following risk retention analysis, use the captive to smooth the effect of market cycles The strength of your relationship with markets may aide implementation of captive programs e.g. if fronting required Use reinsurance of captive –to facilitate favorable terms and policy wordings –protect captive from catastrophic losses. Operations

31 Collecting reinsurance claims Captive structures are complex with multitude of contractual relationships Due to number of contractual relationships discrepancies can cause problems in the event of a major claim In extreme circumstances….claim may be denied How can there be multiple contracts? –Master policy wordings –Local wordings –Fronting wordings –Reinsurance wordings Operations

32 Collecting reinsurance claims contd What road to settlement can the captive take? –Holistic approach – parent/reinsurer and captive is irrelevant –Contractual approach – by the book –Flexible approach – agree at the outset how to proceed –See what happens! Problems occur when documentation does not provide back to back coverage Remember - Reinsurers deal in large claims everyday, they know how to play the game if so inclined! Operations

33 Collecting reinsurance claims contd What happens when coverage issues arise? –Each party establishes contractual rights and obligations to the claims –Captive appoints reinsurer approved loss adjuster –Reinsurers will seek to control adjustment –Parties ascertain extent to which policy and reinsurance will respond as circumstances of claim emerge –Each party prepares for worst case – arbitration or court proceedings Operations

34 Collecting reinsurance claims contd Typical claims problems –What contract law prevails? –What is the jurisdiction for arbitration/suit? –What language prevails in contradictory documentation –What influence or control do reinsurers have on the adjustment process? –What assistance are the brokers or captive managers obliged to give? –What authority does appointed loss adjuster have? –What influence does the parent company have? Operations

35 Collecting reinsurance claims contd Other issues that may complicate the process: –Previous year wording is the basis of current year, but current year policy has not been issued –Wording not agreed with reinsurers –Broker slip does not give clarity –Master policy wording not issued – but reinsurers have agreed to it! Operations

36 As with any undertaking the over time the success or failure of the venture should be evaluated Monitoring effectiveness What causes a captive to fail Exit strategies – what are my options? Evaluation EVALUATION

37 Monitoring effectiveness How do you gauge the effectiveness of the captive strategy? Compare financial results to business plan/budgets Has captive reduced total cost of risk? Impact on market premiums Indirect benefits –Effective risk management –Internal awareness of risk –Improved loss control –Market leverage Evaluation

38 How could it not have worked?!

39 What causes a captive to fail? Poor underwriting – get the price right Poor claims management Bad investments – dont play the stock market! Market changes Lack of internal support or understanding Pot of gold mentality by senior management Bad luck! Evaluation

40 Exit Strategies – what are my options? Run off the entity Amalgamate with another existing captive (if any) Sell to a third party Novation Loss portfolio transfer Commutation Evaluation

41 Exit Strategies – what are my options? Key considerations in choosing strategy: Complexity - number of contracting parties Loss of claims control Time to complete Finality Price! Evaluation

42 Captive 201 September 17, 2007


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