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Letting a Term Maintenance Contract Martin Carnaffin.

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Presentation on theme: "Letting a Term Maintenance Contract Martin Carnaffin."— Presentation transcript:

1 Letting a Term Maintenance Contract Martin Carnaffin

2 County Council Meeting June 2011 Required us to review selected highway services for competitive tender Commitment to retain in-house provision of highway services

3 What in the new contract - £11.5M Resurfacing £6M Road Markings and Studs £0.5M Surface Dressing and Pre-Patching £2M Street Lighting Planned Column Replacement £1.5M Gully Emptying £1M Earthworks, fencing, land reclamation £0.5M


5 Collaborative Nature of the MHA Contract NEC 3 TSC - Options C (+ E) Length 5 + potential 5 year extension Open Book Cost Management & Target Costing A requirement to actively participate in the TCB including its groups

6 Best Practice Review


8 C365 - 12 Nottinghamshire County Council Highway Term Maintenance Contract

9 Restricted procedure flowchart


11 PIN / OJEU Notice OJEU Prior Information Notice (PIN) 26 th January 2012 OJEU Publication of Notice (Restricted Procedure) 27 th February 2012


13 First Industry Day Procurement Process for Highways Term Maintenance 16 th February 2012


15 NameOrganisation Gary WoodNCC Andy WarringtonNCC Cllr Richard JacksonNCC Catherine HaywoodNCC Kevin HeathcoteNCC Clive WoodNCC Martin CarnaffinNCC Dave TebbettNCC Chris CharnleyNCC Suzanne HeydonNCC John NilanNCC Kenny StewartNCC Steve Mckeown Jo Ewart Whitehouse Construction Co. Ltd Steve GilesSPG Construction Ltd Derek Hardy Rick Green Mark Goslin Tarmac Limited Matthew Stubbings John Upcott Ringway Infrastructure Services Ltd Paul Russell Jonathan Whitehouse Carillion Local Government Services Chris BettsBreedon Aggregates Helen Taylor Andy Hipwell Nigel Dyer May Gurney Limited Keith Martin Mike Cafferky Simon Lloyd Enterprise Jenny NevilleJPCS Limited Tristram Taylor Graham Pack Bardon Contracting Mukhtar MohsinKelly Integrated Transport Services Andy BedfordLafarge Aggregates Jamie SmithA J Beaman Construction Ltd Jonathan FletcherFitzgerald Civil Engineering Mike Williams Michelle Eames Costain Andrea Bennett Chris Edwards Steve Addison BAM Nuttall Limited Brendan OConnorJ Murphy & Sons Limited Grant RussellTennants UK Roger AtkinsonClearway Drainage Systems Ltd Stewart CorbettDerby City Council Glen WestMann Jones Ltd Emma Hunt Keedy Warriner Lawson Road Planning Ltd NameOrganisation Barry TurnerWrekin Peter Barclay Clare Randall Midlands Highway Alliance Karl SmithThomas Bow City Asphalt Simon Leggett Stuart Theabould Jointline Limited Shaun ThornleyTriple S Fabrications Ltd Jim CarewGalliford Try Dave WarrenQuantum Construction Services Ltd Dean PettersArbus Limited Sean ConwayNationwide Distribution Services Ltd Paul JacksonHenry Kemp (Road Maintenance) Ltd Kevin Burdett David Sykes Midlands Quarry Products Rob BaleAtkins Limited Roger PalmerParkway Pipelines & Civils Limited Ed Varley John Cole URS Richard PammenterFW Pammenter & Son Steve Marsdon Gary Middleton Andy Houldsworth C P Berry Groundworks Ltd Mick FowlerSSE Contracting Colin BatesDanaher & Walsh (Civil Engineering) Ltd Ian StuartCWC Mike ToddColas Limited Marcus JonesMann Jones Limited Ian McDonaldSapa Pole Products Bob SkevingtonSanmet Limited Nick RadfordBalfour Beatty Living Places Jimmy KitchenCR Reynolds Limited Dave SwanwickEast Midlands Diamond Drilling Mike Driscoll Mike Thornett North Midland Construction Shaun ThornleyTriple S Fabrication Jez WrightRoad Planning Ltd


17 Pre-Qualification Questionnaire Issue Pre-Qualification Questionnaire 2 March 2012 PQQ Applicant Response Date 09 April 2012 PQQ Shortlist Announcement 11 May 2012




21 Score BandRationaleGeneral Description 0 Response contains insufficient information to make a judgement Wholly unsatisfactory 1 Response contains significant omissions, weaknesses or concerns Unsatisfactory 2 Response contains some omissions, weaknesses or concerns Cause for concern 3 Response indicates acceptable confirmation, experience or credibility Acceptable 4 Response indicates significant and appropriate experience or credibility Very Good 5 Response indicates significant and appropriate experience or credibility and excellent past performance Outstanding




25 P.Q.Q. Training

26 Recording P.Q.Q. Scores

27 Outcomes of the P.Q.Q. 8 Completed P.Q.Q.s were returned 3 Applicants knocked out on Pass/Fail 1 Applicant failed the Quality Threshold 1 Applicant withdrew from the process

28 Invitation To Tender




32 Quality Questions


34 Question In the context of the services provided under the contract Specification, with regard to the KPI(s) listed in Section 3 Schedule 8 what key performance indicator(s) do you propose the Employer should adopt to assess and review Value for Money and Added Value for the delivery of highway works whilst demonstrating improvements? Explain how these indicators would be meaningful, practical and contribute to supporting the Employers strategic objectives. For each KPI, provide the following information: 1.KPI description provided, 2.Achievement Criteria provided for year 1, 3.Method of measurement (is it practical to measure?), and 4.Is it relevant to the service and why?


36 Tenderers Presentation



39 I.T.T. Evaluator training


41 Cost Models

42 Item Description NumberUnits Carriageway Resurfacing A60 Mansfield Road / Nottingham Road, Ravenshead RWA1HAND LAY - NON PAVER OPERATION - 60mm thick SMA 10 Surf as surface course in carriageway (PSV 55) 40.00m² RWA2SMA 10 Surf as surface course in carriageway (PSV 55) 40mm thick 3750.00m² RWA3Extra Over for PSV 60 aggregate 372.00tonne RWA4 Applied sealing grit to new SMA surfacing3750.00sq. m. RWA5Regulating with SMA 10/14 Surf 15.00tonne RWA6Polymer modified Bond coat, K1-50, or K1-65 sprayed at 0.4 to 0.6ltrs/m2 3750.00sq. m. RWA7Cold Milling pavement, areas over 500 sq.m and up to 2,000 sq.m up to 40mm thick 3750.00sq. m. RWA8 Road Markings - in accordance with Specification for Highway Works, clause 1276AR RWA9 Intermittent Lane and Edge Markings 100mm wide 512.00lin.m RWA10 Transverse, Hatching, Zig-zag, H and associated terminal markings - Width 100mm 395.00lin.m RWA11 Transverse, Hatching, Zig-zag, H and associated terminal markings - E.O. for addition of each 50mm width or part thereof. 395.00lin.m



45 Key Dates ITT Released -19th September 2012 2 nd Industry Day – 20 th of September 2012 ITT Returned – 9 th of November 2012 Marking quality questions – 14 th until the 23 rd November 2012 Moderation – 28 th of November 2012

46 Key Dates Continued Notification to preferred Bidder – 16 th of January 2013 End of Alcatel Period -28 th of January 2013

47 Not there yet!! Briefing note providing summary of quality questions. Briefing Note providing summary and complete answers for winning Contractor in relation to support for the local supply chain Procurement team report on the Tender assessment Draft Policy Committee Report with public / exempt sections

48 NEC3 Training Two day training sessions for Designers 21 st and 22 nd February 2013 27 th and 28 th February 2013 One day Executive Training 25 th of February Any vacant places were offered to MHA members


50 Key Dates Continued Mobilisation 1 st February to 31st March 2013 Service Delivery from 1st April 2013

51 Mobilisation Ill let you Know at the 3 rd Annual MHA Event

52 Questions

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