1. Letting a Term Maintenance Contract
Martin Carnaffin

2. County Council Meeting June 2011
Required us to review selected highway services for competitive tender
Commitment to retain in-house provision of highway services

3. What in the new contract - £11.5M
Resurfacing £6M
Road Markings and Studs £0.5M
Surface Dressing and Pre-Patching £2M
Street Lighting Planned Column Replacement £1.5M
Gully Emptying £1M
Earthworks, fencing, land reclamation £0.5M

5. Collaborative Nature of the MHA Contract
NEC 3 TSC - Options C (+ E)
Length 5 + potential 5 year extension
Open Book Cost Management & Target Costing
A requirement to actively participate in the TCB including its groups

6. Best Practice Review

8. Nottinghamshire County Council Highway Term Maintenance Contract
Nottinghamshire County Council
Highway Term Maintenance Contract

9. Restricted procedure flowchart

11. PIN / OJEU Notice
OJEU Prior Information Notice (PIN) 26th January 2012 OJEU Publication of Notice (Restricted Procedure) 27th February 2012

12. SECTION II: OBJECT OF THE CONTRACT
II.1.6) COMMON PROCUREMENT VOCABULARY (CPV)

13. Procurement Process for Highways Term Maintenance
First Industry Day
Procurement Process for Highways Term Maintenance
16th February 2012

15. Midlands Highway Alliance Karl Smith Thomas Bow City Asphalt
Name
Organisation
Gary Wood
NCC
Andy Warrington
Cllr Richard Jackson
Catherine Haywood
Kevin Heathcote
Clive Wood
Martin Carnaffin
Dave Tebbett
Chris Charnley
Suzanne Heydon
John Nilan
Kenny Stewart
Steve Mckeown
Jo Ewart
Whitehouse Construction Co. Ltd
Steve Giles
SPG Construction Ltd
Derek Hardy
Rick Green
Mark Goslin
Tarmac Limited
Matthew Stubbings
John Upcott
Ringway Infrastructure Services Ltd
Paul Russell
Jonathan Whitehouse
Carillion Local Government Services
Chris Betts
Breedon Aggregates
Helen Taylor
Andy Hipwell
Nigel Dyer
May Gurney Limited
Keith Martin
Mike Cafferky
Simon Lloyd
Enterprise
Jenny Neville
JPCS Limited
Tristram Taylor
Graham Pack
Bardon Contracting
Mukhtar Mohsin
Kelly Integrated Transport Services
Andy Bedford
Lafarge Aggregates
Jamie Smith
A J Beaman Construction Ltd
Jonathan Fletcher
Fitzgerald Civil Engineering
Mike Williams
Michelle Eames
Costain
Andrea Bennett
Chris Edwards
Steve Addison
BAM Nuttall Limited
Brendan O’Connor
J Murphy & Sons Limited
Grant Russell
Tennants UK
Roger Atkinson
Clearway Drainage Systems Ltd
Stewart Corbett
Derby City Council
Glen West
Mann Jones Ltd
Emma Hunt
Keedy Warriner
Lawson Road Planning Ltd
Name
Organisation
Barry Turner
Wrekin
Peter Barclay
Clare Randall
Midlands Highway Alliance
Karl Smith
Thomas Bow City Asphalt
Simon Leggett
Stuart Theabould
Jointline Limited
Shaun Thornley
Triple S Fabrications Ltd
Jim Carew
Galliford Try
Dave Warren
Quantum Construction Services Ltd
Dean Petters
Arbus Limited
Sean Conway
Nationwide Distribution Services Ltd
Paul Jackson
Henry Kemp (Road Maintenance) Ltd
Kevin Burdett
David Sykes
Midlands Quarry Products
Rob Bale
Atkins Limited
Roger Palmer
Parkway Pipelines & Civils Limited
Ed Varley
John Cole
URS
Richard Pammenter
FW Pammenter & Son
Steve Marsdon
Gary Middleton
Andy Houldsworth
C P Berry Groundworks Ltd
Mick Fowler
SSE Contracting
Colin Bates
Danaher & Walsh (Civil Engineering) Ltd
Ian Stuart
CWC
Mike Todd
Colas Limited
Marcus Jones
Mann Jones Limited
Ian McDonald
Sapa Pole Products
Bob Skevington
Sanmet Limited
Nick Radford
Balfour Beatty Living Places
Jimmy Kitchen
CR Reynolds Limited
Dave Swanwick
East Midlands Diamond Drilling
Mike Driscoll
Mike Thornett
North Midland Construction
Triple S Fabrication
Jez Wright
Road Planning Ltd

17. Pre-Qualification Questionnaire
Issue Pre-Qualification Questionnaire
2 March 2012
PQQ Applicant Response Date
09 April 2012
PQQ Shortlist Announcement
11 May 2012

21. Response contains insufficient information to make a judgement
Score Band
Rationale
General Description
Response contains insufficient information to make a judgement
Wholly unsatisfactory 1
Response contains significant omissions, weaknesses or concerns
Unsatisfactory 2
Response contains some omissions, weaknesses or concerns
Cause for concern 3
Response indicates acceptable confirmation, experience or credibility
Acceptable 4
Response indicates significant and appropriate experience or credibility
Very Good 5
Response indicates significant and appropriate experience or credibility and excellent past performance
Outstanding

25. P.Q.Q. Training

26. Recording P.Q.Q. Scores

27. Outcomes of the P.Q.Q. 8 Completed P.Q.Q.s were returned
3 Applicants knocked out on Pass/Fail
1 Applicant failed the Quality Threshold
1 Applicant withdrew from the process

28. Invitation To Tender

32. Quality Questions

34. Question
In the context of the services provided under the contract Specification, with regard to the KPI(s) listed in Section 3 Schedule 8 what key performance indicator(s) do you propose the Employer should adopt to assess and review “Value for Money” and “Added Value” for the delivery of highway works whilst demonstrating improvements?
Explain how these indicators would be meaningful, practical and contribute to supporting the Employer’s strategic objectives.
For each KPI, provide the following information:
KPI description provided,
Achievement Criteria provided for year 1,
Method of measurement (is it practical to measure?), and
Is it relevant to the service and why?

36. Tenderer’s Presentation

38. Question
Evaluators
MCa
Atos EH CC KH PB GC
MCo IC BG MP HS JM AB R1
YES
R2.1
R2.2
R2.3 R3 R4 R5 R6 R7 R8
R9.1
R9.2
R9.3
R9.4 P1

39. I.T.T. Evaluator training

41. Cost
Models

42. Item Description
Number
Units
Carriageway Resurfacing
A60 Mansfield Road / Nottingham Road, Ravenshead
RWA1
HAND LAY - NON PAVER OPERATION - 60mm thick SMA 10 Surf as surface course in carriageway (PSV 55)
40.00 m²
RWA2
SMA 10 Surf as surface course in carriageway (PSV 55) 40mm thick
RWA3
Extra Over for PSV 60 aggregate
372.00
tonne
RWA4
Applied sealing grit to new SMA surfacing
sq. m.
RWA5
Regulating with SMA 10/14 Surf
15.00
RWA6
Polymer modified Bond coat, K1-50, or K1-65 sprayed at 0.4 to 0.6ltrs/m2
RWA7
Cold Milling pavement, areas over 500 sq.m and up to 2,000 sq.m up to 40mm thick
RWA8
Road Markings - in accordance with Specification for Highway Works, clause 1276AR
RWA9
Intermittent Lane and Edge Markings 100mm wide
512.00
lin.m
RWA10
Transverse, Hatching, Zig-zag, H and associated terminal markings - Width 100mm
395.00
RWA11
Transverse, Hatching, Zig-zag, H and associated terminal markings - E.O. for addition of each 50mm width or part thereof.

45. Key Dates ITT Released -19th September 2012
2nd Industry Day – 20th of September 2012
ITT Returned – 9th of November 2012
Marking quality questions – 14th until the 23rd November 2012
Moderation – 28th of November 2012

46. Key Dates Continued
Notification to preferred Bidder – 16th of January 2013
End of Alcatel Period -28th of January 2013

47. Not there yet!! Briefing note providing summary of quality questions.
Briefing Note providing summary and complete answers for winning Contractor in relation to support for the local supply chain
Procurement team report on the Tender assessment
Draft Policy Committee Report with public / exempt sections

48. Two day training sessions for Designers One day Executive Training
NEC3 Training
Two day training sessions for Designers
21st and 22nd February 2013
27th and 28th February 2013
One day Executive Training
25th of February
Any vacant places were offered to MHA members

50. Key Dates Continued Mobilisation 1st February to 31st March 2013
Service Delivery from 1st April 2013

51. I’ll let you Know at the 3rd Annual MHA Event
Mobilisation
I’ll let you Know at the 3rd Annual MHA Event

52. Questions