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1 SESSION II Preparation and Upload of Subscriber Contribution File (SCF) ®NSDL.

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Presentation on theme: "1 SESSION II Preparation and Upload of Subscriber Contribution File (SCF) ®NSDL."— Presentation transcript:

1 1 SESSION II Preparation and Upload of Subscriber Contribution File (SCF) ®NSDL

2 2 Taking through the presentation Subscriber Contribution – an overview Utilities and their features Upload of Subscriber Contribution File (SCF) Correction file Views and Reports Exception Handling ® NSDL

3 3 Preparatory Steps ® NSDL Ensure that all Subscribers have got PRAN. Download the File Preparation and File Validation Utility Download the File Preparation and File Validation Utility PAOs to upload the Subscriber contribution details in the CRA system PAOs to transfer the funds to the Trustee Bank In case of legacy data, ensure that interest payable to the Subscriber is apportioned into two equal parts along with contribution On reconciliation of legacy data, upload the file to the CRA system

4 4 Subscriber Contribution FVUFPU CRA 2. Digitization 6. Data Transfer 1. Consolidation of Records NPSCAN 3. Validate File 4. File Upload 7. Submission of CSF & Transfer of funds 5. Generation & Printing of CSF 8. Fund Receipt Confirmation Trustee Bank PAO ® NSDL

5 5 Utilities What is a File Preparation Utility (FPU)? A utility provided by CRA that will assist in preparation of SCF as per the file formats of CRA. What is a File Validation Utility (FVU)? A Utility provided by CRA that will verify whether the SCF prepared is as per the file format of CRA. ® NSDL

6 6 FPU and Its Features The FPU is a stand alone utility installed on a local machine. Connection to Internet is not required for using the FPU. FPU will generate the SCF as per the specified CRA file formats. FPU is easy to use with excel-type features. In FPU, drop downs are available for standard inputs. ® NSDL

7 7 FPU and Its Features Contd. FPU will perform all structural and format level validations in the file prepared. FPU will display error message prompts in case the file is structurally incorrect. FPU will allow saving of file at intermediate stages. Previous months file can be reused for future months. User can prepare consolidated SCF or DDO wise separate files. File Merger Utility can be used for consolidating NCDDO wise SCF. ® NSDL Forthcoming developments: Online FPU template download by PAO

8 8 Key Contents of FPU PAO Registration Number PRAN DDO Registration Number Contribution Details – Subscriber and Government Month & Year of specific Contribution record Type of contribution ® NSDL

9 9 File Preparation Utility ® NSDL

10 10 File Preparation Utility ® NSDL

11 11 Error Message® NSDL

12 12 Creating SCF file® NSDL

13 Workshop for ICAR 13 Added features of FPU Exporting data from excel® NSDL

14 Workshop for ICAR 14 Added features of FPU Use of Existing File® NSDL

15 15 Controls at FPU Level FPU will not accept any record having the same PRAN, DDO, month and Regular contribution type. FPU will not accept any contribution carrying a negative value. FPU will not accept any record which is of type Arrear without remarks. ® NSDL

16 16 Is FPU mandatory? No, FPU is not mandatory. The user may also use its own back-office software for preparation of SCF. The SCF should be as per the format specified by CRA. File format of SCF is available at CRA website – ® NSDL

17 17 File Validation Utility - Features Recheck of all FPU validations Generation of file for final upload to NPSCAN Generation of error report in case of discrepancy Appends digital lock to secure the file from data tampering It is mandatory to verify the SCF through FVU before uploading to NPSCAN. ® NSDL

18 18 File Validation Utility ® NSDL

19 19 FVU – Control Sheet ® NSDL

20 20 Logon to NPSCAN at Requirement of single I-Pin for SCF Upload FVU validated SCF to be uploaded Generation of File Reference Number (FRN) Upload of SCF to NPSCAN ® NSDL

21 Workshop for ICAR 21 Contribution Upload ® NSDL

22 22 Attaching a File ® NSDL

23 23 File Reference Number ® NSDL

24 24 SCF processing at NPSCAN Checks at NPSCAN: Recheck of FPU & FVU validations Validation of active PAO Regn. No, DDO Regn. No., PRAN Valid PAO-DDO mapping No record exists for regular contribution for same PRAN and month ® NSDL

25 25 Unique Transaction id (13 digits) on successful upload System generated receipt – the CSFCSF PAO to print the receipt for submission to Bank Transfer of Funds (cheque /Electronic transfer etc.) along with CSF Post Upload Process ® NSDL

26 26 File status View ® NSDL

27 27 File status View ® NSDL

28 Workshop for ICAR 28 Central Recordkeeping Agency, NPS 28 The Batch Id Hyperlink ® NSDL

29 29 ® NSDL The SCF uploaded can be of the following status- First status (immediate after uploading of SCF): Awaiting fund details – The SCF is accepted at CRA and Transaction Id is successfully generated but fund confirmation from Trustee Bank is pending. If the fund details are not uploaded by the Trustee Bank for a period of seven days, the status of the file shall be changed to Not Matched & Booked Rejected – The SCF is rejected at CRA and error response file is generated giving the details of rejection. Second status (post acceptance of SCF by CRA): Matched & Booked – The SCF uploaded by the Nodal office and the fund receipt confirmation uploaded by the Trustee Bank matches and the Matching & Booking Process is successfully completed i.e., pension contribution fund has been allotted for investment. Match Failed – The SCF uploaded by the Nodal office and fund receipt confirmation uploaded by the Trustee Bank do not match. File status view… Nodal office has to find out the reasons and upload SCF again

30 30 Nodal office can transfer the funds to the Trustee Bank through the following modes: Cheque transfer – cheque to be submitted to the branch of the Trustee Bank along with the Contribution Submission Form. Electronic transfer (RTGS/NEFT) – instructions to be given to the bank of the Nodal office to transfer the funds to the Trustee Bank. In the RTGS/NEFT application, the Nodal office has to mention the following details: City, Bank, Branch, PAO name, account type, Account Name & Number. In remark column – PAO Registration Number allotted by CRA and Transaction id generated on successful upload of SCF are to be entered mandatorily. Fund Transfer Process ® NSDL

31 31 Exceptions in Fund Transfer ® NSDL Control Points Uploading PAO office to ensure that funds are transferred only after the contribution file is uploaded The funds transferred to the Trustee Bank should be equal to the amount mentioned in the Contribution Submission Form In case of electronic transfer, the relevant transaction ids to be mentioned at the time of transferring the amount Impact of wrong fund transfer details Matching & Booking happening at a later date Late credit effect in the Subscribers account

32 32 Correction File ® NSDL Why correction file is required to be uploaded? User wants to make any change in original file due to any incorrect data The original file is in Match Failed status When can the correction file be uploaded? User can upload a correction file for the original file till the latter is not in Matched & Booked status.

33 33 Correction File ® NSDL

34 34 Possible Errors Old version of utilities Incorrect month of contribution Incorrect type for contribution Same DDO-Subscriber-month-type combination Error in contribution amount for the Subscriber Incorrect PRAN of the subscriber ® NSDL

35 Workshop for ICAR 35 Thank - You Contact at: Central Recordkeeping Agency, NSDL Trade World, A Wing, 4 th Floor Kamala Mills Compound, S. B. Marg Lower Parel, Mumbai Tel. No Fax No id : Website: NSDL

36 Workshop for ICAR 36 The FPU/FVU can be freely downloaded from The Path for downloading the FPU/FVU -Downloads --Software Downloads ---Utilities ----Subscribers Contribution Upload How to acquire the FPU and FVU? ® NSDL


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