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School Laboratory Chemical Hygiene & Safety Plan

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1 School Laboratory Chemical Hygiene & Safety Plan
(CHSP) 2014

2 Chemical Hygiene and Safety Plan(CHSP) REQUIREMENTS
Requires to establish a written CHSP plan stating policies, procedures and responsibilities for ensuring the safety of the LAUSD educational community from adverse health and safety hazards associated with exposure to potentially hazardous chemicals and must be readily available to all staff members working with hazardous chemicals. This is to protect employees who work in laboratories from health hazards associated with hazardous chemicals. The plan is developed in accordance to California Code of Regulations (CCR), Title 8, Section 5191,Occupational Exposure to Hazardous Chemicals in Laboratories, Appendix A - National Research Council , California Education Code Sections Title 8, CCR, Section 5194, Hazard Communication Standard

3 Required CHSP Elements
Develop and implement CHSP in school laboratories Inform and train affected employees in: Hazard recognition and classification Standard operating procedure Hazard Controls-minimization and control of hazards by engineering and administrative control Proper labeling and disposal of hazardous materials and wastes Recordkeeping requirements of chemical inventories

4 Chemical Hygiene & Safety Plan Organization Chart
Principal/ Site Administrator Chemical Safety Coordinator Office of Environmental Health and Safety Science Teacher Plant Manager

5 Responsibilities Principal/Site Administrator
Ensure implementation of the Chemical Hygiene & Safety Plan in school laboratories Appoint a Chemical Safety Coordinator (CSC) from Certificated Staff to conduct employee training, establish laboratory safety protocol and hazardous materials management Must be familiar with the Program requirements as specified in Reference Guide REF Chemical Safety Coordinators Review and approve all CSC submittals to Office of Environmental Health and Safety (OEHS) to ensure compliance Chemical Safety Coordinators (CSCs) Attend two mandatory training meetings conducted by OEHS on the subject of chemical safety Conduct yearly inventory of chemical storage rooms and submit Annual Chemical Inventory List of hazardous substances at the school site to the OEHS Perform monthly inspections chemical/hazardous waste storage areas and arrange for removal of outdated chemicals Submit monthly checklist for safe handling and storage of chemicals to OEHS Provide training on the Hazard Communication Standard to all school staff, and on the Chemical Hygiene and Safety Plan to Science Department Staff. Maintain Safety Data Sheets (SDS) Maintain required documents and training records Assist in responding to emergencies as detailed in Safe School Plan Volume 2-Emergency Procedures, for a release or threatened release of hazardous materials at or near a school

6 Responsibilities (Cont.)
Chemical Safety Coordinators (CSCs) and Science Teachers Plan and conduct each laboratory operation/activity in accordance with the District’s CHSP Conduct regular chemical hygiene, safety and housekeeping inspections including routine inspections of emergency equipment (i.e. eyewash/shower stations), maintain inspection records/logs and instruct students in safe work practices and procedure Office of Environmental Health and Safety (OEHS) Receives/compiles and reviews all the required documents for compliance with the District’s Reference Guide Generate annual performance report and distribute to Chemical Safety Coordinators (CSCs) to each of the Education Service Centers as well as to School Operations Central office. Work with school principals, CSCs, and teachers to help implement the school chemical hygiene & safety plans Provide training to CSCs and staff as to the requirements listed in the Chemical Hygiene and Safety Plan Provide technical assistance to schools and employees on the CHSP Maintain a list of Chemical Safety Coordinators in schools and work with the CSCs to monitor procurement, usage, and disposal of chemicals used in the school laboratory programs Regulate the use of chemicals for general school laboratories

7 Employee Information The goals of the District’s chemical hygiene and safety training program are to ensure that all individuals at risk are adequately informed of: The physical and health hazards associated with chemicals. The hazardous materials and waste present or generated in the laboratory. The proper procedures to minimize risk of exposure. The proper response to spills. All school staff whose assigned work locations include a laboratory area shall participate in an ongoing chemical hygiene and safety training program. This includes custodial and maintenance personnel.

8 Employee Training The scope of training an employee receives is determined by the scope of work assignment. Training for custodians would include procedures for performing necessary cleaning activities in the presence of laboratory chemicals. Training will be directed to classes or groups of hazardous chemicals, rather than to the specific characteristics of many individual chemicals. General content of the training and information program will include State Chemical Hygiene and Safety standards, including the contents of Section 5191 of the General Industry Safety Orders of Title 8, California Code of Regulations. Location and content of CHSP Hazards of chemicals, PEL or other exposure limits, TLV, Lethal Dose(LD)50 and routes of entry Labeling and storage requirements Chemical evaluation and authorization Location and content of Safety Data Sheets for chemicals at the school site

9 Employee Training (cont.)
Location and proper use of available Personal Protective Equipment. Signs and symptoms associated with an exposure to hazardous chemicals associated with the laboratory Methods to detect the presence or release of hazardous contaminants (e.g., air monitoring). Proper response and reporting procedures for chemical releases/spills and evacuation. The training program will be an ongoing process, consisting of an initial orientation for new employees and annually to the science staff thereafter. The Chemical Safety Coordinator will document and maintain records of the ongoing training received by employees To assist science teachers, administrators, and other school staff members understand and avoid situations in which accidents might occur, the State of California has prepared the Science Safety Handbook for California Public Schools (*.pdf) CSCs are encouraged to download and review the handbook. Science Safety Handbook updates can be viewed in its entirety online. The following are the updates to the 2012 Edition of the Science Safety Handbook: -Globally Harmonized System of Classification and Labeling of Chemicals (GHS) -Revisions to the proper occupant load factor for science labs (from 20 square feet to 50) -Addition of 2,4-Dinitrophenol to Tables 7.2 and 7.3

10 Employee Training (cont.)
Globally Harmonized System (GHS) of Classification and Labeling of Chemicals is a worldwide initiative to promote standard criteria for classifying chemicals according to their health, physical and environmental hazards. It uses pictograms, hazard statements, and the signal words “Danger” and “Warning” to communicate hazard information on product labels and safety data sheets in a logical and comprehensive way. The primary goal of GHS is better protection of human health and the environment by providing chemical users and handlers with enhanced and consistent information on chemical hazards.

11 Safety Data Sheets (SDS)
Safety Data Sheets (SDS) received for all laboratory chemicals should be kept in the Science Chemical Safety Data Sheets binder and be readily accessible to employees. SDS’s are available electronically on the OEHS website accessible through the website. SDSs are required to be presented in a consistent 16-section format. Provide detailed health and safety information and precautions for handling, storing and transporting hazardous substances, including emergency and first aid procedures.

12 Safety Data Sheets (SDS)
Format and 16 Sections of the GHS SDS Section 1: Identification of the substance or mixture and of the supplier. Includes GHS product identifier, recommended use and restrictions on use, supplier’s details, and emergency phone number. Section 2: Hazards identification. Includes GHS classification, GHS label elements, and other hazards not resulting in classification or not covered by GHS. Section 3: Composition/information on ingredients. Includes information on chemical ingredients, such as chemical identity and concentrations. Section 4: First aid measures. Includes description of necessary measures, most important symptoms/effects, and indication of immediate medical attention and special treatment needed. Section 5: Firefighting measures. Includes suitable extinguishing techniques, specific hazards from fire, and special protective equipment and precautions for firefighters. Section 6: Accidental release measures. Includes precautions, protective equipment, emergency procedures, environmental precautions, and methods for containment and cleanup. Section 7: Handling and storage. Includes precautions for safe handling, and conditions for safe storage, including any incompatibilities. Section 8: Exposure controls/personal protection. Includes occupational exposure limits or biological exposure limits, appropriate engineering controls, and personal protective equipment (PPE). Section 9: Physical and chemical properties. Includes the chemical’s characteristics (appearance, odor, pH, flash point, vapor pressure, etc.). Section 10: Stability and reactivity. Includes reactivity, chemical stability, possible hazardous reactions, conditions to avoid, incompatible materials, and hazardous decomposition products. Section 11: Toxicological information. Includes routes of exposure, related symptoms, acute and chronic effects, and numerical measures of toxicity. Section 12: Ecological information. Includes ecotoxicity, persistence and degradability, bioaccumulative potential, mobility in soil, and other adverse effects. Section 13: Disposal considerations. Includes description of waste residues, and information on their safe handling and methods of disposal. Section 14: Transport information. Includes UN number, UN proper shipping name, transport hazard classes, packing group, environmental hazards, transport in bulk, and special precautions. Section 15: Regulatory information. Includes safety, health and environmental regulations specific for the product in question. Section 16: Other information. Includes information on the preparation and revision of the SDS.

13 Signs/Drawings Prominent signs/drawings must be clearly posted in all laboratories, and chemical preparation and chemical storage areas. Signs/drawings must clearly state the following:  Exits and evacuation routes Location of safety showers, eyewash stations, and other safety equipment Location of fire extinguishers/blankets and first aid kits. Proper identification of used chemical/waste disposal containers Floor plan drawings of the laboratory Location of equipment, workbenches and storage pattern for all chemicals stored in the room

14 Hazard Recognition and Classification
Physical Safety Hazards Chemical Health Hazards Chemical Classes and Their Effects

15 Physical Safety Hazards
Compressed gas – High pressure gas or mixture of gases in a container Combustible liquid – Pure liquid with a Flash point above 100º F but below 200º F Explosive – A chemical that causes a sudden release of pressure, gas and heat when subjected to sudden shock, pressure or high temperature Flammable liquid – Flash point below 100º F Flammable solid – Liable to cause fire through friction, absorption of moisture, or spontaneous change Flammable Aerosol- Flame projection exceeding 18” at full valve opening or flashback at any degree of valve opening Flammable Gas- At ambient temperature and pressure forms a flammable mixture with air at a concentration of 13% by volume or less; or with air greater than 12% by volume regardless of the lower explosive limit

16 Physical Safety Hazards (cont.)
Oxidizer- A chemical that initiates or promotes combustion in other materials Reactive – A chemical that will vigorously polymerize, decompose, condense, or will become self-reactive under conditions of shock, pressure or temperature Water-reactive – A chemical that reacts with water to release a gas that is either flammable or presents a health hazard Organic Peroxide- Extremely flammable and sensitive to heat, friction, impact and light as well as to strong oxidizing and reducing agents

17 Chemical Health Hazards
Carcinogen – A chemical that is capable of causing cancer Corrosive – A chemical that causes visible destruction of living tissue by direct chemical action at the site of contact Toxic – A substance with the potential of having the effect of a poison or something harmful to the body Irritant – A chemical that causes a reversible inflammatory effect on living tissue, skin or eyes by chemical action at the site of contact Sensitizer – A chemical that causes an allergic reaction in normal tissue after repeated exposure to the chemical

18 Chemical Classes and Their Effects
Acids – Corrosive to skin and mucous membranes Alcohols – Induces blindness and central nervous system (CNS) depressants Aldehydes and ketones – Irritates and has narcotic effects via inhalation, absorption and ingestion Aliphatic – Central nervous system (CNS) depressants and asphyxiants. Some are neurotoxins Alkalies – Severe tissue burns and bronchial spasms Asphyxiants – Reduces the oxygen carrying capacity of the blood or displaces atmospheric oxygen Compounds of sulfur, – Corrosive to the skin and destructive to respiratory phosphorus, nitrogen tissues Halogens – Corrosive and highly irritating to tissues Metal fumes/vapors Systemic poisoning

19 Routes of Entry There are three main routes by which chemical substances can enter the body: Inhalation by breathing dusts, fumes, mists or vapors Ingestion by eating or drinking with contaminated hands or in a contaminated laboratory Absorption through the skin or eye by contact with liquid, dusts, fumes, mists or vapors.

20 Definitions PEL: Permissible Exposure Limit. The highest concentration of a chemical that an individual can be exposed to, averaged over the duration of an 8-hour work shift. TLV: Threshold Limit Value. The highest concentration of a chemical that an individual can be exposed to at any time during his/her work shift. LD50: A measure of toxicity involving the use of laboratory animals to determine the dose of a given chemical at which death will occur in half of the test population. PPE: Personal Protective Equipment. Examples include respirators and air purifying cartridges, gloves, chemical splash goggles, boots/shoe covers, and Tyvek coveralls.

21 Standard Operating Procedures
General safe work practices Familiarize with the potential hazards of various chemical substances Avoid unnecessary exposure to chemicals by any route Identify unsafe conditions and action Thoroughly wash areas of exposed skin before leaving the laboratory Do not eat, drink, smoke , chew gum, or apply of cosmetics in the laboratory Do not keep food and drink in the laboratory Do not use laboratory glassware or utensils for food or beverages Do not allow practical jokes Confine long hair and loose clothing Avoid wearing open-toed shoes Wear protective clothing and goggles Do not work alone in the laboratory Never leave an experiment unattended Do not use mouth suction for piping or starting a siphon Never taste, smell or touch chemicals unless such action is approved by the instructor and conducted in the proper manner

22 Standard Operating Procedures (CONT.)
Housekeeping Work areas must be kept clean and free from obstructions Cleanup at the completion of any experiment Deposit waste in appropriate receptacles Cleanup minor spills. Immediately notify the instructor prior to initiating a cleanup procedure. Do not block access to exits, emergency equipment and controls Equipment Use Safety equipment and supplies are available and functional according to manufacturer’s guidelines Use equipment only for its designated purpose When inserting glass tubing observe and follow necessary precautions Glass wool and steel wool must be handled carefully to avoid getting splinters in the skin or eyes Table tops must be protected from extreme heat by using non-asbestos insulation under burners or heated objects

23 Standard Operating Procedures (CONT.)
Safe Handling and Storage of Chemicals All chemicals must be properly, clearly labeled and inventoried Store all chemical by compatibility. Keep incompatible chemicals separated Only chemicals that are used should be kept in storage SDS sheets must be available for all chemicals Review the hazards and personal protective equipment required before using any chemical. Study the precautionary label, SDS and review its contents frequently before using any chemical product. Ensure neutralizing chemicals, spill kit, absorbent and other spill control materials are readily available. Secure compressed gas cylinders upright to the wall, with valve protection caps in place. Flammables must be stored in flammable storage cabinet Avoid storing chemicals on the floor , on top of lab benches, out in open, or in shelves above eye level Storage in hoods is not recommended Chemicals must be stored in approved, properly labeled cabinets that can be locked when not being accessed for laboratory use and where chemicals are stored by compatibility. An ABC extinguisher in good working order must be available in chemical storage/working areas

24 Standard Operating Procedures (CONT.)
Warning Signs and Labels Signs to identify the location of safety showers, eyewash stations, exits, fire blankets, and fire extinguishers. Extinguishers must be labeled to show the type of fire for which they are intended. Labels on chemical containers must contain information on the hazards associated with the use of the chemical, identity of the chemical, and name and address of the chemical manufacturer, importer or supplier. Unlabeled bottles of chemicals must not be opened or moved and disposed of promptly and will require special handling procedures Contact the OEHS immediately at (213) for safe disposal.

25 Hazard Controls Minimize all chemical exposures, general precautions for handling all laboratory chemicals General laboratory ventilation Safe work practices Engineering controls Fume hoods Personal protective equipment -Use appropriate PPE such as aprons, laboratory coats, laboratory aprons, gloves, goggles, face shields Administrative controls Laboratory Storage-Use only those chemicals in quantities whose chemical concentrations can be controlled by the existing ventilation system Order should not exceed what is expected to be used in one year Fire protection and prevention Accident and Spill Responses

26 Labeling and Disposal Waste Minimization
Plan experiments to reduce scale of experiments and limit amount of chemicals used Purchase chemicals only in the amounts needed Used chemical container labeling Leftover reagents and reaction products should be placed in marked containers at the end of each laboratory session. Broken glass should be placed in its own marked container. Classify used chemicals into the following categories: Flammable Organic Acid Reactive Base Water Reactive Toxic Air Reactive Oxidizer Inorganic Acid Other

27 Labeling and Disposal Workplace Labels
OSHA has not changed the general requirements for workplace labeling. Labels must be legible and fade resistant or not easily removed in anyway. Employers have the option to create their own workplace labels. Employers are not responsible to update labels on shipped containers however, must re-label items if the labels are removed or defaced. Workplace labels can either provide all required information on the original chemical manufacturer’s label or, the product identifier and words, pictures, symbols or a combination of these. If the employer is aware of newly-identified hazards that are not disclosed on the label, the employer must ensure that the workers are informed. Employers may continue to use rating systems such as National Fire Protection Association (NFPA) diamonds or HMIS requirements for workplace labels as long as they are consistent with the requirements of the Hazard Communication Standard and the employees have immediate access to the specific hazard.

28 Labeling and Disposal (CONT.)
Containers shall be labeled with the following information: Used-chemical category Name of chemical(s) in the container Approximate percentage of each chemical (if mixed) Date prepared Name of teacher or room number Chemical Waste Disposal All hazardous waste containers must be properly labeled with name and address of school, composition and physical state of the waste, and accumulation date. It is unlawful to store hazardous wastes at school sites for longer than 90 to arrange for the pickup of hazardous materials and/or wastes.

29 Labeling and Disposal (CONT.)
Chemical Waste Disposal If used chemicals become reclassified as hazardous waste, their containers will be relabeled as such and segregated into the following classes for disposal (EPA categories): Ignitable: Materials capable of causing fire. Corrosive: Aqueous solutions with a pH less than or equal to 2 or greater than or equal to 12.5. Reactive: Substances that are unstable, explosive, water reactive, or generate toxic gases. Toxic: Substances that are harmful to human health such as arsenic, barium, cadmium, chromium, lead, mercury, selenium, silver. Other waste not falling into one of the above classes should be identified by chemical names.

30 Labeling and Disposal(cont.)
Labels must be legible, in English, and prominently displayed. Other languages may be displayed in addition to English. Chemical manufacturers, importers, and distributors who become newly aware of any significant information regarding the hazards of a chemical must revise the label within six months.   Each pictogram consists of a symbol on a white background framed within a red border and represents a distinct hazard(s). The pictogram on the label is determined by the chemical hazard classification.

31 Disposal Disposal Procedures for Hazardous Waste and Universal Waste are outlined in REF Universal wastes, such as fluorescent light tubes, batteries, and cathode ray tubes, are not allowed to be disposed of in regular trash effective February 8, At Schools Universal waste shall be collected in separate, properly sealed, DOT approved containers, each affixed with a “universal waste” label and stored in an area designated by the Plant Manager. To request disposal of universal waste from school sites, complete the Hazardous Waste Pick-up Request form and it to OEHS by clicking on the button labeled “Submit by .” If you do not have access to an LAUSD account, you may fax a copy of the old request form to OEHS at (213)

OEHS will pick up the following universal wastes from school sites: BATTERIES Silver button batteries, Mercury batteries, Small sealed lead acid batteries (burglar alarm and emergency light batteries), Rechargeable nickel-cadmium batteries, Carbon-zinc batteries Alkaline batteries (AAA, AA,C, D batteries), Lithium batteries. MERCURY-CONTAINING ITEMS Pressure or vacuum gauges that contain mercury, including blood pressure meters, Mercury thermometers, including fever thermometers , Mercury gas flow regulators, Novelties that contain mercury or mercury batteries, Mercury switches, Rubber flooring that contains mercury, Dilators and weighted tubing medical devices that contain mercury, Gauges that contain mercury, Dental amalgam Mercury thermostats. MISCELLANEOUS ITEMS Non-empty aerosol cans, High intensity discharge lamps, Fluorescent light bulbs, Sodium vapor lamps.

33 Disposal (CONT.) Fill out this form and fax to OEHS at (213)

34 Disposal (CONT.) OR

35 Disposal (CONT.)

36 Spills Clean-up minor spills of diluted chemicals, nonvolatile or toxic using procedures listed on the MSDS Wear appropriate protective apparel such as gloves and aprons Evacuate the area if a volatile, flammable, toxic and/or concentrated material is spilled. Notify OEHS at (213) immediately.

37 Recordkeeping Chemical Inventory Records
Conduct an inventory of all chemicals stored in each school building annually Inventory information includes the following: chemical name, quantity, hazard information, and storage location. Computer software may be used for keeping the inventory, if desired. Inventory and chemical order records are to be maintained by the Chemical Safety Coordinator, Site Administrator, or Science Chairperson, with a copy sent to OEHS. Chemical Hygiene and Safety Training Records Annual Chemical Hygiene and Safety Training for Science staff and Hazard Communication Training for all staff conducted by the Chemical Safety Coordinator (CSC) Document all trainings and maintain all records on site for at least 5 years

38 Recordkeeping (CONT.) Medical Examination and Exposure Records
School science teachers do not regularly handle large quantities of acutely or chronically toxic materials. Therefore, regular medical surveillance is not required. In the event of an employee exposure to a hazardous chemical exceeding the established Permissible Exposure Limit (PEL) or Threshold Limit Values (TLV), or exhibits signs or symptoms of such exposure, the employee shall have the opportunity to receive a medical consultation to determine the need for medical examination. Medical exams and consultations performed at a reasonable time and location without the cost to the employee. The physician will be provided with: identity of the chemical(s) to which the employee may have been exposed, exposure conditions; and employee's signs and symptoms of possible exposure. A record of consultation, tests performed and conclusions will be provided to the employee and school district. CalOSHA regulations require that records of air concentration monitoring, exposure assessments, medical consultations, and medical examinations be maintained for at least 30 years after the employee leaves school district employment. 

39 Chemical Inventory Records
An inventory of all chemicals stored in each school building shall be conducted annually and chemical usage determined. Inventory information shall include the chemical name, quantity, hazard information, and storage location. Inventory and chemical order records are to be maintained by the Chemical Safety Coordinator, Site Administrator, or Science Chairperson, with a copy sent to OEHS.

40 “ A commitment to purchase a chemical is a commitment to handle and store the chemical safely and to dispose of the chemical in an environmentally acceptable fashion.”

41 Chemical Safety What’s the big deal?

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