1Deployed Processing Discrepancy Reporting Tool (DPDRT) POC: John Wollslager , DSN orMr. John WollslagerAFPC/DPWPA1 Mar 12
2Deployment Processing Discrepancy Reporting Tool (DPDRT) Program ObjectiveDPDRT Program Manager RoleReporting ProcessDeployment Processing Discrepancy Reporting Tool (DPDRT) InstructionsDiscussion ItemsSummary
3Program ObjectiveTo ensure Air Force units support the AOR Component Commander’s war fighting mission needs by providing forces that are trained, ready, and equipped.Program inception: VCSAF MemoResult of deployed commanders tired of personnel showing up without all required training, records, shots, etc.The hope was to identify the problems and fix the deployment processes to lower the rates over time.
4DPDRT Manager Role Track Reported Discrepancies by: MAJCOM Base GLOC Provide DataRecommend Possible Resolutions to Reporting Instructions, MISCAPS, and RequirementsDispute ResolutionIdentify TrendsI look at every new discrepancy every day, along with every answer from the wings.I can track and report on those discrepancies with the tool broken down any way anyone wants.I provide data for several briefs internal and external to AFPC, including the AEF Debriefs.When I see a problem with reporting instructions, I’ll point it out to AFCENT and try to work it out with all the parties involved. The most recent was getting online OJT records approved instead of hard copies.I act as the arbiter on a daily basis between the wing and the PERSCO team. I’ll suggest daily one way or another to the PT’s on the resolution to a discrepancy. I also send many s to the wings to get them straightened out on misperceptions they have.Overall, I’m looking for trends. I want to find the base that has 20 of the same discrepancy in a short period of time, so I cant identify a problem and get it fixed.
5Reporting Process AF Component Tracks PERSCO, PRF and MAJCOM actions via DPDRTPERSCO Team inputs DPD record into DPDRT program. DPDRT automatically sends to appropriate agencies.Memberreports to PERSCO TeamDiscrepancy Noted by PERSCO or AOR AgencyMAJCOMManages. Investigates.Monitors/closes “open” items in DPDRTThis is the short version of the process as it stands.Deployer arrives without item.PT enters discrepancy.automatically goes to the people you see on the slide.PRF back home investigates with the help of IDOs and UDMs, and answers discrepancy.DPD records reviewed by all addressees. Note that data is being reviewed by senior leadership.Wing Rep/Wing IDOTracks DPD items reported in DPDRTHomestation PRFAdvises CC/UDM, obtains response, and updates DPDRT; manages responses by automated reportsPERSCO TeamAwaits responsesAFPC DPD Program ManagerReviews/manages data
6DPDRT Role Instructions Web-based SIPRNET programRole-basedFirst, get AEF Online NIPR/SIPR accounts set up at:NIPR: https://aef.afpc.randolph.af.milSIPR:Second, request PERSCO role in DPDRTInput all locations that PERSCO servicesCan be accomplished before you leaveHow to get set up for a role.
7MAJCOMMAJCOMBase XThis is the MAJCOM slide of the AEF Debrief, so this is where the discrepancies you input will show up eventually. This is also what the wing is trying to avoid, and why they’ll try to get discrepancies deleted.
8This is the wing slide. Every mission impact discrepancy will be debriefed.
9Discussion Items Overall Past rotations: Great Job Need 100% with DPDRT RoleNeed 100% of Discrepancies ReportedValid vs. Invalid Discrepancies72 Hour “Rule”Fixed on the Spot DiscrepanciesDiscrepancies from in-processing checklistsDisputing DiscrepanciesDeleting DiscrepanciesChanges to DPDRTLessons Learned for PERSCO TeamsValidity = did it happen or not?It’s not who’s fault it was.If a deployer had an item, and presents you with it within 72 hours of arrival that was required to be hand carried, but was not available at the time of processing, you can delete that discrepancy.Please input all discrepancies, even those fixed on the spot (i.e. lost paperwork)Disputing discrepancy process.Reasons for deleting a discrepancy: invalid (not fixed).Upcoming changes and the re-write to DPDRTLessons Learned for PERSCO Teams (handout from help tab of DPDRT) gone over line by line.
10SummaryThe more conscientious your team is about inputting valid discrepancies, the fewer disputes you’ll have to work.10
11Questions? Air and Space Expeditionary Forces Fighting the Global War on Terrorism11