1. CAP Promotions & Awards Team
Awards Made Easy
CAP Promotions & Awards Team
Lt Col Tom Berg – Chair
Lt Col Scott R. McCleneghan – Presenter

2. What is CAP?
Civil Air Patrol?
Come And pay?
Crime And Punishment?
Coffee And Paperwork?
Come And Promote?
Come And Praise?
Yes!
Yes!

3. Awards Made Easy
Promotion Waivers

4. Promotion Waivers - Process
Region Commander is promoting authority for all waivers below Major
Requests for waivers to Major or Lieutenant Colonel come to NPAT
All requests for waivers must be justified

5. Promotion Waivers - Process
Squadron
Promotion Board makes recommendation
Squadron Commander signs Form 2 and forwards
Group (if applicable)
Group Promotion Board concurs
Group Commander signs Form 2

6. Promotion Waivers - Process
Wing
Region
Region Promotion Board concurs
Region Commander signs Form 2 and forwards
National
Submitted to National Personnel & Member Actions Assistant
(Currently Ms. Frances Sides)

7. Promotion Waivers - Process
National (continued)
Forward to NPAT Team Leader
(Currently Lt Col Tom Berg)
Consideration & vote by NPAT members
Consensus recommendation sent by NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant

8. Promotion Waivers - Process
National (continued)
Concurrence by Deputy Chief of Staff, Support with recommendation to National Commander
Approval by National Commander
Form 2 mailed back to member’s commander for promotion ceremony

9. Promotion Waivers - Process
Per CAPR 35-5, waivers granted when:
“the member concerned has a skill or background unique to CAP which makes him or her eminently qualified for the grade recommended ahead of his or her peers”
What is “unique to CAP”?

10. Promotion Waivers - Process
Example that meets this:
Member who works at major national security facility, holds equivalent rank of colonel and has one-of-a-kind skills supporting operations
Example that does not:
Member is a law enforcement officer

11. Promotion Waivers - Process
Guidelines
Generally prefer to see that the appropriate Professional Development level has been completed
Generally prefer to see that half of time in grade has elapsed
“Rule of thumb” is you get one promotion by waiver in you career
So, chose wisely!

12. Awards Made Easy
Awards

13. Awards - Process Squadron Group (if applicable)
Awards Committee recommends
(CAPR 39-3, Para 7)
Squadron Commander signature
(or e-Signature)
Group (if applicable)
Awards Committee concurs
Group Commander signature

14. Awards - Process Wing Region Awards Committee concurs
Wing Commander signature
(or e-Signature)
Region
Region Commander signature

15. Awards - Process Wing Region Awards Committee concurs
Wing Commander signature
(or e-Signature)
Region
Region Commander signature

16. Awards - Process National
Submitted to National Personnel & Member Actions Assistant
(Currently Ms. Frances Sides)
Forward to NPAT Team Leader
(Currently Lt Col Tom Berg)
Consideration & vote by NPAT members

17. Awards - Process National (continued)
Consensus recommendation sent by NPAT Team Leader to Deputy Chief of Staff, Support (Col Joseph Guimond) with copy to National Personnel & Member Actions Assistant
Concurrence by Deputy Chief of Staff, Support with recommendation to National Commander
Approval by National Commander

18. Presentation by Unit Commander
Awards - Process
National (continued)
Administration by National Personnel and Member Actions Assistant providing certificate and approved Form 120 to Unit Commander
Presentation by Unit Commander
Unless a request is made for it to be presented at Wing, Region or National Conference

19. Awards – Authority Group CC Wing CC CAP Achievement Award
Commander’s Commendation Award
Certificate of Recognition for Lifesaving

20. Awards – Authority Group CC Wing CC CAP Achievement Award
Commander’s Commendation Award
Certificate of Recognition for Lifesaving

21. Awards – Authority Region CC Exceptional Service Award
Meritorious Service Award
Commander’s Commendation Award
CAP Achievement Award
Certificate of Recognition of Lifesaving

22. Awards – Authority National CC NEC Distinguished Service Award
National Commander’s Unit Citation Award
National Commander’s Commendation Award
CAP Achievement Award
NEC
Silver Medal of Valor

23. Awards – Content Justification
Each award has a specific first and last paragraph
Middle paragraph(s)
Clear and concise
Professional
Spelling
Grammar
Specific

24. Justification Paragraph(s):
Silver Medal of Valor
Opening Paragraph:
Grade and Full Name, CAP distinguished himself/herself by conspicuous heroic action at the risk of life, above and beyond the call of duty, at Location on Date by one phrase description of what was done.
Justification Paragraph(s):
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
Through his/her singularly courageous heroism and selfless regard for his/her fellow man, Grade and Last Name has reflected the highest credit upon him/herself and Civil Air Patrol.

25. Justification Paragraph:
Bronze Medal of Valor
Opening Paragraph:
Grade and Full Name, CAP distinguished himself/herself by conspicuous heroic action where danger to self was probable and known, at Location on Date by one phrase description of what was done.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
Through his/her singularly selfless and conspicuous actions, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.

26. Distinguished Service Award
Opening Paragraph:
Grade and Full Name, CAP, distinguished himself/herself by conspicuous performance of outstanding service in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
The singularly outstanding service of Grade and Last Name in this duty of marked national significance reflects the highest credit upon him/herself and Civil Air Patrol.

27. Exceptional Service Award
Opening Paragraph:
Grade and Full Name, CAP, distinguished himself/herself by exceptionally outstanding service to Civil Air Patrol in a duty of great responsibility as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
The exceptionally outstanding service of Grade and Last Name in this duty of significant responsibility reflects great credit upon him/herself and Civil Air Patrol.

28. Meritorious Service Award
Opening Paragraph:
Grade and Full Name, CAP, distinguished himself/herself in the performance of outstanding meritorious service to Civil Air Patrol as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
The distinctive accomplishments of Grade and Last Name are clearly outstanding and unmistakably exceptional when compared to similar achievements of personnel of like grade and responsibility. The efforts of Grade and Last Name reflect great credit upon him/herself and Civil Air Patrol.

29. Commander’s Commendation
Opening Paragraph:
Grade and Full Name, CAP distinguished himself/herself by commendable service as Duty Assignment, Unit Name during the period Starting Date to Ending Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
The distinctive accomplishments of Grade and Last Name are clearly and unmistakably exceptional when compared to similar accomplishments of members of like grade and responsibility. The efforts of Grade and Last Name reflect credit upon him/herself and Civil Air Patrol.

30. Justification Paragraph:
Lifesaving Award
Opening Paragraph:
Grade and Full Name, CAP, distinguished him/herself by heroic actions in the saving of a human life at Location on Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
By his prompt action and humanitarian regard for his fellowman, Grade and Last Name has reflected great credit upon him/herself and Civil Air Patrol.

31. Justification Paragraph:
Unit Citation
Opening Paragraph:
The Full Name of Unit, Group, Wing or Region, CAP, City and State, distinguished itself by outstanding contributions to the Civil Air Patrol missions from Starting Date to Ending Date.
Justification Paragraph:
This paragraph or these paragraphs should be clear, concise, professional and complimentary. They should be written in such a way as to reflect the quality of the member’s efforts. This justification should always include: Actions, Results and Impact.
Closing Paragraph:
The professionalism and superior performance of the personnel of the Name of Unit/Group/Wing or Region reflect great credit upon themselves, their organization and Civil Air Patrol.

32. Awards – Keys to Include
Actions – specific mention of the efforts expended. Such as:
Organized the 48 person activity training staff
Interviewed 100 former squadron commanders
Conducted over 2,000 hours of search and rescue training
Negotiated and wrote a formal MOU with UFGLA (that would be the University of Florida Gator Lovers Assoc.)

33. Awards – Keys to Include
Results, such as:
19 cadets earned their GTM3 qualifications
The formal UFGLA indoctrination syllabus was completed
57 cadet orientation flights were provided to 25 cadets within Group I
32 new senior members and 2 new cadets were recruited
285 pictures showing the tornado damage within the county were provided to the EMA

34. Awards – Keys to Include
Impact – what lasting changes has his/her action provided, and to whom. Such as:
The ambiguity of services provided to GEMA was eliminated
Three cadet squadrons were formed, now serving over 150 cadets

35. Awards – Presentation
By an appropriate official
Setting
Family
Public Affairs
This is the only paycheck our members receive

36. Frequently Observed Errors
FOE’s
(Promotions and Awards)

37. Frequently Observed Errors
Speeling
Gramer
Run-on-and-on-and-on-and-on sentences
Missing one or more of the three key elements is not honoring the efforts and accomplishments of the honoree

38. Frequently Observed Errors
Not reading the regulation and understanding the criteria and limitations of the awards!
Results in (wonderful) write ups that have nothing to do with the award requirements

39. References CAPR 35-5, dated 27 Dec 2012 CAPR 39-3, dated 28 Dec 2012

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41. Thank you for all your work!
QUESTIONS?