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Presentation on theme: "THIS MEETING WILL COME TO ORDER Parlimentary Procedure."— Presentation transcript:

1 THIS MEETING WILL COME TO ORDER Parlimentary Procedure

2 THIS MEETING WILL COME TO ORDER!! Goals of the Program Overview Types of Assemblies Basic Principles of Parliamentary Procedure Kinds of Rules

3 GOALS OF THE PROGRAM Understand the basic concepts Develop skills in making motions, reports and problem solving Enable members full participation in business meetings

4 WHAT WE WILL COVER Definitions Basic Principles Motions Voting Methods Agenda

5 Parliamentary Procedure The objective of parliamentary procedure is to insure the right of the minority to be heard but serve the majority opinion

6 PARLIAMENTARY PROCEDURE Set of finite rules covering a set of circumstances Not arbitrarily set Evolved since the 5 th century Establish an order, fair approach to decision making Universally recognized

7 FOREMOST AUTHORITY ROBERTS RULES OF ORDER All rules discussed can be found in Roberts Rules of Order

8 TYPES OF ASSEMBLIES Mass meetings; accomplish goals and objectives Legislative bodies; enact laws Conventions; meetings of delegates Established organizations

9 BASIC PRINCIPLES OF PARIAMENTARY PROCEDURE Consider one thing at a time Ensure justice, courtesy and equal treatment to all members Serve the will of the majority Preserve the right of the minority to be heard

10 CONSIDER ONE THING AT A TIME The most recently made motion is the immediate pending question Its the only one to occupy the current discussion

11 ENSURE JUSTICE, COURTESY AND EQUAL TREATMENT TO ALL MEMBERS Basic rights and privileges of membership Courteous and polite manner Ample opportunity for an effective expression of opinion

12 SERVE THE WILL OF THE MAJORITY Majority rules The most basic tenet of democracy

13 PRESERVE THE RIGHT OF THE MINORITY TO BE HEARD Safeguard the right of the minority to be heard Guard the minority opinion Right to full expression

14 OVERVIEW OF THE RULES Laws of the Land Corporate Charter By Laws Policies Convention Standing Rules Parliamentary Procedure

15 KINDS OF RULES Laws of the Land Paramount rules that govern us May not enact rules that violate civil law

16 KINDS OF RULES Corporate Charter Names the organization Clearly states objective

17 KINDS OF RULES By Laws Set limits Officers and Committees duties Chain of command Notice well in advance to amend May never be suspended

18 KINDS OF RULES Convention Standing Rules Specifically designed to make the business of the delegates run smoothly

19 KINDS OF RULES Parliamentary Procedure Rules that speak to the mechanics of a business meeting If the bylaws and policies are silent, then Parliamentary rule prevails

20 DECORUM Establish practices and customs for procedure How we conduct ourselves at meetings What we say, when, and to whom

21 EXAMPLES OF DECORUM Remarks by members are made by and thru the chair Only one person may occupy the floor at a time Can only claim the floor if assigned by the presiding officer Show courtey for an office; use of titles


23 MOTIONS Main motion A mechanism to introduce business for consideration

24 ANATOMY OF A MOTION Member receives recognition States the motion Another member seconds the motion Chair states the question on the motion Members debate the motion Chair puts the question Chair announces the result

25 RECEIVE RECOGNITION From the meeting chair Chair will assign you the floor Large meeting/Convention Go to a microphone Check to see if pro and con microphones are designated Smaller meetings – raise your hand

26 STATE THE MOTION Begin with I move that... Conclude with the exact wording of your motion Use straightforward language Stated in the positive Contains only one proposal

27 ANOTHER MEMBER SECONDS THE MOTION Second or I second the motion Without a second the motion dies for lack of a second Any comment about the motion is considered to be a second A member is allowed to second a motion that they oppose

28 CHAIR STATES THE MOTION It has been moved and seconded that we … (stating the motions exact words). Is there any discussion?

29 EXAMPLE OF A PROPERLY WORDED MOTION I move that we operate a concession stand at all home games to benefit the marching bands Uniform Fund I move that we operate a concession stand at all home games to benefit the marching bands Uniform Fund

30 MEMBERS DEBATE THE QUESTION Members may fully express their opinions Members need to understand the rules of debate Motion to limit or extend the limits of debate Cannot yield unexpired time Direct all questions to the chair Appropriate timer for motions that will improve or dispose of the existing motion

31 DEBATE TIPS FOR THE CHAIR When presiding over a debate Alternate the pro and con Be courteous to everyone Be sure that the precise question is known Use rules of time and decorum Be sensitive to the groups wishes Be ready to put the question to a vote as soon as the group is ready

32 CHAIR PUTS THE QUESTION No further discussion Put the question to a vote Repeat the question clearly Give precise instructions Announce the results The yeses have it, the motion is carried, and the Concession Stand committee is ordered to begin wok on the project.

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