1. 1CREST R&D Grant Briefing Cycle 2/2013

2. Overview of CREST R&D Grant

3. About CREST R&D Grant Philosophy – Higher value Electrical & Electronics (E&E) economic sector can be achieved when R&D thrives in the ecosystem – This can be accelerated by promoting collaborative research between industry and academia Objectives – To accelerate universitys ability to produce industry-ready researchers – To increase competitiveness of E&E industry Key features – Focused on E&E industry, but not limited to E&E discipline – Research results prepositioned for industrial application – Accommodating intellectual property arrangement – Plausible augmentation to in-company R&D initiative 3CREST R&D Grant Briefing Cycle 2/2013

4. Basic Terms and Conditions (Cycle 2/2013) Partnership 1.Research project involves at least one company pairing with at least one university. 2.At least one of the universities involved must be located in Malaysia. 3.Companies involved must be registered in Malaysia. 4.Companies involved must not be owned by the university. Personnel 5.Either project lead or principal investigator must be Malaysian citizen. In the event the project lead and principal investigator is the same person, he/she must be Malaysian citizen. 6.Full-time post-graduate student researchers and full-time post-doctorate researchers whose tuition fees and/or allowance are paid by CREST R&D Grant must be Malaysian citizen. 7.Students involved in the research project (regardless of whether allowance/tuition fee is paid by CREST Grant) shall not be the project lead. 4CREST R&D Grant Briefing Cycle 2/2013

5. Basic Terms and Conditions (Cycle 2/2013) Limitation 8.Approved funded research duration corresponds to research scope. Maximum approved duration is not more than 3 years. Financial 9.Company contribution is at least 50% of total research project budget. 10.Any equipment and software purchased under CREST R&D Grant is owned by CREST. Obligation 11.Each approved research project is obligated to meet stated deliverable (output) obligation. 12.Project funded by CREST R&D Grant must not share any of its deliverables to meet other grant obligation (except for universitys contribution for student allowance). 5CREST R&D Grant Briefing Cycle 2/2013

6. Allowable Budget Request * Eligible spending items Tuition fee, examination, thesis for full-time post-graduate student (non company employee) MSc: up to RM10k/year for up to 2 years PhD: up to RM10k/year for up to 3 years Post graduate student allowance for full-time post graduate student (non company employee) MSc: RM1800/month for up to 2 years PhD: RM2500/month for up to 3 years Full-time post-doctorate allowance up to RM6.5k/month for up to 2 years Software, non-customized equipment and material consumables to support research Software or equipment rental not exceed RM50k/project Reasonable travel from university to company and vice versa Non-eligible spending items Consultation fee Conference travel and fee Publication fee Training fee Intellectual property filing Maintenance and repair Legal fee * non-exhaustive list 6CREST R&D Grant Briefing Cycle 2/2013

7. GRASP Graduate Research Assistance Scholarship Program Supplementary to existing CREST R&D Grant terms & conditions Full-time post graduate student allowance MSc: RM2500/month for up to 2 years PhD: RM3500/month for up to 3 years Eligibility Master candidates with BSc in field related to E&E sector – with CGPA of 3.67, or – Working experience in E&E sector of > 3 years with CGPA > 3.3 PhD candidates – Without Masters degree, but with BSc in field related to E&E sector with CGPA of 3.67, or – With Masters degree in field related to E&E sector with 3 journal papers, or – Working experience in E&E sector of >3 years after graduation of Master degree 7CREST R&D Grant Briefing Cycle 2/2013

8. Examples of Industry Contribution * non-exhaustive list 8 Company employees time working on the research Use of lab or factory equipment or machine Software license Training to research team members Intellectual property filing Conference travel and fee Additional allowance or scholarship for students (non company employee) Necessary Optional Encouraged Total industry contribution > 50% of research cost CREST R&D Grant Briefing Cycle 2/2013

9. Deliverable Obligations Report and review – Quarterly progress report submission – Quarterly financial report submission – Periodic face to face project review and audit – Final report submission and review Two outputs 1.Graduation of post-graduate student(s) 2.Either a)Publication in journal or refereed conference 2 publications per funded MSc student researcher, and 3 publications per funded PhD student researcher, and 3 publications per year per funded post-doctorate researcher b)Filing of intellectual property Prove of filing for patent or prove of filing for other unprotected IP 9CREST R&D Grant Briefing Cycle 2/2013

10. Q1 Jan Q3 Jul Application opens Roadshow/briefing FebAug Roadshow/briefing Application closes MarSep Application review Evaluation complete Q2 Apr Q4 Oct BoD endorsement Application result letter sent MayNov MOA template sent Briefing for approved research teams JunDec MOA preparation CREST R&D Grant Yearly Calendar 10CREST R&D Grant Briefing Cycle 2/2013

11. Q3 Jul Q1 Jan MOA finalization AugFeb MOA signed & stamped SepMar Q4 Oct Q2 Apr Disbursement NovMay DecJun Report submission Face to face project review CREST R&D Grant Yearly Calendar (cont.) 11CREST R&D Grant Briefing Cycle 2/2013

12. Disclaimer R&D Grant Secretariat will strive to stay close to the stated calendar Public holidays and other unforeseen events may cause actual dates for CREST R&D Grant application process to differ slightly Yearly calendar stated here should be regarded as general guideline for planning purpose 12CREST R&D Grant Briefing Cycle 2/2013

13. Evaluation Process & Criteria

14. Evaluation Process Individual assessment process – In depth evaluation of each individual proposal – Would the proposed research produce the desired outcome? – Assessment is done based on predefined criteria – Evaluation conducted by panel member Portfolio assessment review – Balancing different buckets of funded researches – How grant money should be distributed in a way that maximize the overall outcome? – Assessment is done in relation to other proposals and ongoing funded researches – Review conducted by R&D Grant Secretariat 14CREST R&D Grant Briefing Cycle 2/2013

15. Individual Assessment Process Submission forms Meet T&C requirement? Very Good & Excellent rating? Individual Assessment Strategic Fit And Importance Technical merit Operational merit Individual Assessment Strategic Fit And Importance Technical merit Operational merit Individual Assessment Strategic Fit And Importance Technical merit Operational merit Individual Assessment Strategic Fit And Importance Technical merit Operational merit Shortlisted proposals yes no yes no Rejected proposals 15 Strategic Fit And Importance Alignment of research project to priority areas Value to E&E eco-system Impact to industry-industry relationship Alignment to cluster collaboration goal Technical Merit Innovation, contribution to knowledge Viability of research objectives Appropriateness of research methodology Technical complexity Publishable research outcome Operational Merit Thoroughness of research execution plan Appropriateness of milestones Soundness of human resource plan Project execution risks and ability to address them CREST R&D Grant Briefing Cycle 2/2013

16. Proposed research portfolio Portfolio Assessment Process All shortlisted proposals Any more option to get portfolio optimized? Different approval/disapproval combination of shortlisted proposals yes, maybe no Proposed research portfolio Existing funded researches BoD ratification 16 Perform Assessment Count Amount CREST R&D Grant Briefing Cycle 2/2013

17. Distribution of Past Approved Research 17CREST R&D Grant Briefing Cycle 2/2013

18. Highlights from Past Cycles 35 applications worth RM24.1m approved – CREST contributes RM8.3m, industry contributes RM15.8m – 27 companies (12 local, 15 MNCs), and 16 univs (15 local, 1 foreign) – 22 IPs, 100 publications, 58 graduates (38 MSc, 20 PhD students) Observations – R&D collaboration can happen between strangers – R&D collaboration discussion brings business partnership – Business partnership brings R&D collaboration Lessons – Not all explorations result to partnership. Keep trying. – Relationship takes time to develop. Increase touch points. – Execution issues happen, but solvable. Confront issues. 18CREST R&D Grant Briefing Cycle 2/2013

19. Q&A on Evaluation Process & Criteria

20. Collaborative R&D Initiation & Planning

21. Getting Started 21 Rough research area Industry problem Refine research topic Research proposal Industry challenge Rough research area Refine research topic Research proposal Find partner CREST R&D Grant Briefing Cycle 2/2013

22. Collaboration Assistance 22 Collaboration potential MNCs Foreign Univ Local Co Local Univ Contact CREST for referral assistance CREST R&D Grant Briefing Cycle 2/2013

23. various topics must be discussed among research partners prior to submitting application Exploring R&D Collaboration 23 Research Topic Purpose Diff from past attempt Objectives and expected outcome Competencies to leverage and to build Collaboration Goal Best partner to work with Best participants to participate Benefits to company, university and industry Funding Company contribution University contribution Sources of funding: available, best suited, best chance Funding mechanism Legal Matters Confidentiality, NDA Back and foreground IP IP ownership, filing, cost Permission for publication Corp policy, review, exception Roles and Responsibilities Project lead, grant applicant Principal investigator Research team members Students, academic advisor Management champion Research Project Plan Scope plan, schedule plan, cost plan, quality plan, human resource plan, communication plan, risk plan, procurement plan Grant Application Answers to questions Content Documentation Formalities Communication CREST R&D Grant Briefing Cycle 2/2013

24. Q&A on Initiation & Planning

25. Guideline on Application Form

26. 26 Project leader should be the applicant. Student should not be the project leader. CREST R&D Grant Briefing Cycle 2/2013

27. 27 Describe companys business. Be consistent with industry contribution section. CREST R&D Grant Briefing Cycle 2/2013

28. 28 Describe the university. High level description of role -researchers, supervisor, student, lab, etc. CREST R&D Grant Briefing Cycle 2/2013

29. 29 Include to-be-hired student placeholder to show completeness. Okay not to have CV for to-be-hired students. CREST R&D Grant Briefing Cycle 2/2013

30. 30 For guidance only, will not affect evaluation. Avoid using names that indicate identity of parties involved. Duration: from start of MOA, until final report submission, student graduation. CREST R&D Grant Briefing Cycle 2/2013

31. 31 Keep it short and simple. Be concise ! May use abstract format. Include both business and technological issues as background. CREST R&D Grant Briefing Cycle 2/2013

32. 32 Avoid using names that indicate identity of parties involved. Problem statement: research gap, technology challenge, design trade-off, etc. Avoid using business issue as problem statement. Objectives must be attainable. Should not be affected by the result of the experiment, validation, etc. Methodology used must be justifiable. Correspond to each objective. THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

33. 33 Cover project scope and research scope. CREST R&D Grant Briefing Cycle 2/2013

34. 34 Show subcomponents, tasks, milestones, owner, duration. CREST R&D Grant Briefing Cycle 2/2013

35. 35 Show team composition, roles and responsibilities. Same person may have multiple roles and responsibilities. Roles: project leader, principal investigator, researchers, advisors, stakeholders. Critical responsibility not covered by anyone indicates incomplete team composition. CREST R&D Grant Briefing Cycle 2/2013

36. 36 State identified risks and response plan. Not stating risks that exist indicates weak proposal. Declaring risk with good response plan indicates strong proposal. Risk should be ranked and categorized according to probability and impact. CREST R&D Grant Briefing Cycle 2/2013

37. 37 THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

38. Example of Inadequate Schedule task names are not meaningful important milestone not indicated inappropriate timeline resolution start date, dependency and task owner are missing 38CREST R&D Grant Briefing Cycle 2/2013

39. Example of Better Schedule meaningful task names calendar with appropriate resolution bars show duration of tasks milestone is differentiated proper decomposition of research component 39CREST R&D Grant Briefing Cycle 2/2013

40. Risk Plan Example of risk plan that should be included in the application Should include both technical and operational 40CREST R&D Grant Briefing Cycle 2/2013

41. Risk Statement Decent risk statement – If the team does not have stable software code, then the experiment work slips Clearer risk statement – If the team does not have stable XYZ software code at ABC lab 4 weeks before experiment work starts, then the experiment work slips Better risk statement – If the Unit 1 research team does not have stable XYZ software code at ABC lab 4 weeks before DEF experiment work starts, then the completion of the DEF experiment work slips 5 weeks impacting Unit 2 of the research. 41CREST R&D Grant Briefing Cycle 2/2013

42. 42 State deliverable commitment. Articulate the benefit of the result of your research and the benefit of your collaboration. Make your point why it should be funded. THIS SECTION AFFECTS EVALUATION ON WORTHINESS OF THIS PROPOSAL. CREST R&D Grant Briefing Cycle 2/2013

43. 43 Include those from company and university. Have you done your exercise to be prudent in coming up with your requested budget? Spreadsheet that summarizes cost plan. CREST R&D Grant Briefing Cycle 2/2013

44. Budget 44 Itemize cost elements by category and by year. Observe terms and conditions (e.g. allowable budget request, category limit, industry contribution). Add more columns for company or university contribution if needed. Include all supporting documents (e.g. quotation, salary/burden rate, etc.) Approved project may not have all requested budget approved. CREST R&D Grant Briefing Cycle 2/2013

45. 45 Non-disclosure will effect evaluation and approval. Project leader to sign. CREST R&D Grant Briefing Cycle 2/2013

46. Application Submission Softcopy to rndgrant@crest.my Hardcopy to: Collaborative Research in Engineering, Science & Technology (CREST) Center sains@usm, Block C, Ground Floor, No. 10 Persiaran Bukit Jambul, 11900 Bayan Lepas, Penang. Dateline: 31-JULY-2013 Inquiry: 04-652 0088 Website: www.crest.my 46CREST R&D Grant Briefing Cycle 2/2013

47. Q&A on Application Form Guideline

48. Summary CREST R&D Grant provides support and basic framework to initiate collaborative research engagement. Collaborative research between industry and academia is a rewarding undertaking. Tomorrow begins today. 48CREST R&D Grant Briefing Cycle 2/2013

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