2. Beginning PowerPoint 2003 Session 2 QCS Office SIG Vicki Wassenhove March 3, 2008 © 2008 Wassenhove

3. Simple photo album Assemble all your photos or diagrams in the file folder for your project. Choose File>New On the Task Pane for New Presentation, choose Photo album The dialog box will allow you to add photos, edit their appearance, add text and blank slides. Quick Tip #1: How to create a slide show in minutes!

4. Presentation from a template. On the New Presentation Task Bar, choose From AutoContent wizard Allow the wizard to help you set up and organize your program from their choices. Simply alter the suggested content to suit your own specific needs. Everything else is done for you with these templates. Quick Tip #2 Another slide show short cut

5. More Session II Topics Graphics WordArt, Shadows, & AutoShapes Custom Color Schemes & Textures Custom Animation and Transitions Adding Music or Sound Master, Slide Sorter, & Notes View Optimizing your Presentation

6. To design custom graphics, learn about the drawing toolbar Draw: See its useful list of alignment options and more AutoShapes: Great for lines, arrows, connectors, and much more. Rectangle and Oval: Depress the shift key as you draw for a square or circle. Text box: Used when you want to add text to the page None are difficult…Just get in there and experiment! Keep your Drawing toolbar handy. Select it under View at the top of your page. Click Toolbar Options (follow blue arrow) for the list of the icons shown at right.

7. WordArt, Shadows, & AutoShapes Use WordArt for great headlines. Click on the blue A to see a gallery of choices. Choose an example and click OK. Set the type and size, then type in the heading desired and click OK. Your heading appears on the slide with handles for resizing.

8. WordArt, Shadows, & AutoShapes You can simply change size, proportion and direction by using the handles around the WordArt. Drag the corner handles to change size in two directions at once. (Use shift key to maintain exact proportions.) Click and drag the GREEN knob (at top) to rotate the word. The YELLOW diamond (at bottom) lets you slant or italicize the letters.

9. WordArt, Shadows, & AutoShapes The multi-tabbed dialog box allows you to set options for color, fill, gradation, line, transparency, size, position, and more.

10. WordArt, Shadows, & AutoShapes All of these examples were created from the same original text by using Format WordArt from a right click.

11. WordArt, Shadows, & AutoShapes You can do the same things to customize the more elaborate WordArt choices.

12. Flip or make a mirror image by dragging a side handle of WordArt. WordArt, Shadows, & AutoShapes To change outer shape of WordArt, use the WordArt Shape function on the WordArt toolbar.

13. WordArt, Shadows, & AutoShapes Shadows are easy to do! Highlight the text first. Click the shadow icon on the drawing toolbar. Choose the style desired in the menu. Your text appears on the slide. To further customize, click Shadow Settings. Adjust options in the pop-up dialog box.

14. More WordArt and Shadows All of these examples are WordArt. Shadows were added to the WA text at left. The circular design was created with WordArt Shape.

15. WordArt, Shadows, & AutoShapes Choose the AutoShape icon, then click the slide for a default shape or drag to the size wanted on the work area. Shape and format just as you did with WordArt. Click AutoShape for a pop-up menu. Each category has a fly-out menu with its own choices. Menus can be moved anywhere on the screen.

16. WordArt, Shadows, & AutoShapes Highlight shape and use handles to move, change size or orientation. Resize with handles or specific format measurements Rotate or slant with colored knobs on object. Flip or mirror by dragging handles. Nudge highlighted shape with arrow keys. For smaller increments, use control + arrow keys. Use Draw menu (or right click) for these functions: 1. Group or ungroup selected elements. Grouped items can be moved as a whole by dragging or nudging. 2. Set order (move a shape in front or back of others) 3. Align or distribute shapes in relationship to others. 4. Nudge an elements position. WordArt, AutoShapes and most other elements on your slides can be manipulated easily.

17. Using the Align and Distribute commands in the Draw menu, you can arrange elements evenly. For this example, I selected shapes in vertical rows to align their centers first. Next, I aligned each horizontal row by tops. Distributing horizontally and vertically by rows completed the even pattern.

18. Customizing Slide Designs and Colors Choose a Slide Design Template to suit your presentation. If you want to try other looks, one click will change the background of your entire presentation! More design downloads are available from the Microsoft Office site online. To see other color scheme options for your chosen design, click Color Schemes. From the Task bar drop-down list:

19. Custom Color Schemes You can quickly choose an entirely new color scheme with one click of the mouse on this panel. For an even more custom look, go to Edit Color Schemes at the bottom and change individual colors.

20. Backgrounds and Backdrops Another way to start or alter a new presentation is to design your own backdrop. Choose Background from the Format list in the menu bar at top or right-click an empty spot on screen: Click the drop-down list next to the color bar in the small dialog box. Select a different hue from those offered in your current color scheme or choose from More Colors. Fill effects are even more fun…You can choose a gradient, texture, pattern or even use a photo as your background. The backdrop for this show is a simple gradient of gray on a blank page.

21. Background Experiment Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Design your own backdrop. Dont be afraid to experiment. However…

22. Background Textures Choose Background from the Format list or right-click and empty spot on screen: Click the drop-down list next to the color bar. Select a different color from those offered or choose from More Colors Fill effects is even more fun! Just experiment…. When choosing a background color… Keep the legibility and contrast in mind!

23. Using a photo as "Fill" in an AutoShape: Choose an AutoShape and size it on your slide. Right-click the shape and choose "Format AutoShape" from the list. In the format box, click the drop-down list on the color bar. Choose "Fill Effects. In the dialog box that opens, click the "Picture" tab. Navigate to the image that you have already chosen, cropped, and saved to your presentation file. Click Insert, then OK and OK on the two dialog boxes. Your picture will instantly hop into the AutoShape.

24. Transitions and Custom Animation Change visual effect, motion, sound, speed, timing.. And more! On the task panes drop-down list, choose: Slide transition for action between slides. This sets how a slide enters. Custom Animation for action within slides

25. Adding Music or Sound Go to Insert menu at top Select Movies and Sounds Make a choice of type, then navigate to your pick and double click. When the sound icon displays, a dialog box asks you to set when it plays… Automatically or when clicked. With a right-click on icon, go to Custom Animation. Set options for sound in Effect Options in the drop-down list for each sound. Its also possible to add your own narration in Slide Sorter view. Detailed instructions for sound are available in MS PowerPoint Help. Search for sound or narration.

26. Help from the different Views Normal view Slide view Master view Slide sorter view Notes view Make your choice from the VIEW drop-down list.

27. Normal view: Used to design individual slides

28. 3 Master views: Slide, Handout and Notes Set a style throughout your presentation These are time-savers!

29. Slide sorter view: For arranging your slide sequence and adding narration.

30. Notes view: Used for your presentation tips or outline

31. Optimizing your first presentation Avoid embarrassment…Use Spell-Check! (In Tools menu) Crop and compress your images See Format Picture dialog (after right-click of picture) Saving a show to a CD or flash drive Go to File > Package for CD

32. Compressing images to cut down file size original compressed Right-click an image and choose compress to reduce file size of images. Choose to compress all or selected pictures in document. Set the correct resolution for printing or screen viewing. Check Compress pictures and Delete cropped areas. Click OK. Be sure to proof your pictures for quality after compression, especially for large screen viewing.

33. Adding Music, Sound or Narration Go to Insert menu at top Select Movies and Sounds Make a choice of type, then navigate to your pick Dialog box allows you to set when it plays Right click for more options or go to Custom Animation You can also add your own narration! TADA

34. Adding Music or Sound Go to Insert menu at top Select Movies and Sounds Make a choice of type, then navigate to your pick and double click. When the sound icon displays, a dialog box asks you to set when it plays… Automatically or when clicked. With a right-click on icon, go to Custom Animation. Set options for sound in Effect Options in the drop-down list for each sound. Click sound icons to turn samples on and off. You can also add your own narration in Slide Sorter view. Detailed instructions are available in MS PowerPoint Help. Search for sound or narration. la bamba ya hoo

35. Getting ready for your first presentation Did you remember to… Spell-Check? (In Tools menu) Crop and compress your images? See Format Picture dialog (after right-click of picture) Save your show to a back-up CD or flash drive? Go to File > Package for CD Other help is available during your show. Right-click on the slide screen for these options… Right-click options during the Slide Show: Jump to another slide by number –End slide show (or use escape key) –Black or white screen (or use B or W keys) –Speaker notes –Pointer or arrow options –Help for list of keyboard shortcuts

36. Some Tips & Time Savers SAVE OFTEN! Save all files for your show in one folder Before editing a slide, make a duplicate Right-clicks provide lots of options Learn sweet spots for commands and right- click menus. EXPERIMENT!

37. And remember …. Less is more! PowerPoint backdrops should enhance, not overwhelm, your shows content.

38. Thanks for attending tonight! For permission to use this tutorial elsewhere, please contact the author, Vicki Wassenhove. wazz123@gmail.com