Presentation on theme: "Presentation for Head Start Grantees"— Presentation transcript:
1 Presentation for Head Start Grantees Orientation toFirst Year Conditions forALLFive Year Grant AwardsJuly 9, 2013
2 Increase grantee accountability Reduce risk in key areas RationaleHHS intentions behind the new conditions:Promote prioritiesIncrease grantee accountabilityReduce risk in key areasOffer resources and support
3 Grantee Notice of Award/IM “Your organization must complete the activities outlined below within the identified timeframes.”School ReadinessAudit WebinarGovernanceHealth and Safety
4 School Readiness“Grantee must participate in individual School Readiness Progress meetings with the OHS Regional Office”Formalizes our ongoing effortContinues to underscore significance and priority
5 School Readiness 45 CFR 1307.3(b) Grantee responsibilities around establishing school readiness goals and taking steps to achieve themThroughout the five year project period, OHS will be assessing the grantees’ analysis of their progress toward the goals they have set, and whether grantees are making responsive program improvements based on that analysis
6 Audit Webinar“Grantee must participate in an OHS-sponsored single audit webinar within one year of the start of the project period.”Initial airing of Webinar scheduled for July 30 and August 1, 2013Will then be archived on ECLKC for ongoing access
7 Audit Webinar Initial airing includes presentation and live Q&A Content includes: compliance requirements and common findings, tips for navigating the audit process, tips for avoiding common audit pitfallsIntended audience: grantee agency governing body members and executive staff, Program and Fiscal Specialists
8 Governance“The grantee governing body must complete a governance and leadership capacity screening within 90 days of the start of the project period.”Optional screening tool developed by OHSGrantees may use a tool of their choosing but must meet the intent
9 Engaging Governing Body & Policy Council Governance screener addresses both governing body and Policy Council requirements and joint activitiesIntended to emphasize importance and value of involvement and knowledge of both groupsIt is crucial the governing body and Policy Council work together, in consultation
10 Governance, Leadership, and Oversight Capacity Screener The ScreenerGovernance, Leadership, and Oversight Capacity Screener
12 Format of the Governance Screener IntroductionInstructionsScreening questions about Head Start Governance Practices and Related RegulationsSummary page
13 Responses to Screening Questions Practice is currently in placePractice will be fully implemented within first three months of fundingOur organization needs assistance in understanding and implementing this regulation
14 Grantee Follow-UpFederal staff will check in with the grantee to find out when a governance screener is completedDiscussion of screener results will lead to recommendations about next steps in building grantee capacity for Head Start governance
15 Governance Resources (PMFO) Orientation for New Directors and LeadersActivities explain composition, roles, and responsibilitiesHead Start A to Z:Program GovernanceMaterials currently available to Regional TA Staff
16 Governance Resources (PMFO) In depth assessment of grantee governing body practices and readiness to oversee Head StartThe Governance Readiness ToolCurrently Available on ECLKCOrientation webinar will be available onGrantee Specialist Workspace
17 Governance Resources (PMFO) Planning tool for grantee governance teamMoves from design and implementation to self-assessment and innovationGovernance System BuilderAnticipated available August 2013
18 Governance Resources (PMFO) E-learning training modules on governance topicsKnowledge sharing and skill buildingGovernance Training ModulesAnticipated available Fall 2013
19 Governance Resources (PMFO) Online certification for Executive Director, Head Start Director, and Governing Body members of new granteesOrientation to program governanceGovernance CertificationAnticipated available Summer 2014
20 HS National TA Center for PMFO PMFO provides user-friendly, evidence-based resources and tools that support Head Start and Early Head Start leaders, managers, and others in achieving the highest standards of accountability, efficiency, cost effectiveness, and leadership in their programs.For additional information and support, contact the PMFO InfoLine: PMFO-OHS ( )
21 Health and Safety“Grantee must complete a health and safety assessment of each center and/or family child care home where services are provided, within 45 days of the start of the program/school year”Optional screening tool developed by OHSGrantees may use a tool of their choosing but must meet the intent
22 Health and SafetyNoA:“The grantee governing body must submit to OHS the signed certification of compliance with all applicable health and safety requirements, within 60 days of the start of the school year.”Certificate:“The signatures below attest that our agency has completed a health and safety screening of each site where children receive Head Start/Early Head Start services, consistent with the terms and conditions of the Notice of Award (NoA).Our agency commits to maintaining compliance with local, state, and federal health and safety requirements.”
24 Head Start Health and Safety Screener The Health and Safety Screening focuses attention on the most immediate indicators of potential threats to children’s health and safety.Hey, where are the child safetyrestraint systems?The agency’s director(s) and governing bodies should ensure that all health and safety requirements are met in the agency.
25 Head Start Health and Safety Screener The Screener is not inclusive of all regulations.The agency must comply with all Head Start Performance Standards.
26 Health and Safety Screening ElementsSimple DirectionsCertification FormCenter/Site cover pageScreening Checklist
27 Checklist Sections ENVIRONMENTS HEALTH AND SAFETY PROCEDURES SUPERVISIONTRANSPORTATION
28 Regional Office Support The Regional Office will follow-up with the grantee after the completion of the Health and Safety Screener.Regional staff will talk with the grantee about the outcome of the screener, any issue(s) and their plan for correctionOHS expects grantees to immediately address any risk to child health and safety and will provide TA support.
29 Health & Safety Resources (NCH) Crosswalk providing recommendations for quality health and safety practices and policiesCompliance with Care:Crosswalk Between HSPPS and Caring for Our ChildrenCurrently Available on ECLKC
30 Health & Safety Resources (NCH) Fact sheets of safety tips families can use at home and in other settings, and staff can use in various program settingsTips for Families SeriesTips for Health Managers SeriesCurrently Available on ECLKC
31 Health & Safety Resources (NCH) Strategies to ensure educators “look, listen, and engage” to make sure children of all ages explore their environments safelyActive Supervision: A Referenced Fact sheet from the Head Start National Center on HealthCurrently available on ECLKC
32 Health & Safety Resources (NCH) Resource guide defining injury prevention; provides websites, campaigns, fact sheets, and resources emphasizing strengths-based strategiesWhat is Injury PreventionCurrently available on ECLKC
33 Health & Safety Resources (NCH) Resource and action planning guide to support programs in creating a culture of safety10 Actionsto Create a Culture of SafetyAnticipated available July 2013
34 HS National TA Center for Health For more information about health services in Head Start, send your questions and requests to or call (toll-free).If you have a medical emergency, contact your local emergency services by dialing 911. For concerns about child abuse and neglect, contact the responsible investigating agency: State Child Abuse Reporting Numbers .
35 Thank You You play an important role ensuring that children In Head Start are safe; andthat they are getting the best early childhood services this nation has to offer.