1. Workshop/ Webcast #1 Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development February 4, 2009 Slide 1

2. Welcome! In person ~90 Webcast audience ~150+ –slides advance automatically –enlarge slide –email box for questions & comments on left-hand side of webcast console use any time please include name & affiliation Archived webcast available for 6 months Slide 2

3. Todays Agenda (1) Consultation process Update on Phase 1 program implementation Key features of WEEE Program Introduction to Phase 2 WEEE Preliminary data & projections Questions & answers Break Slide 3

4. Todays Agenda (2) Operational considerations Policy considerations How to provide feedback & comments Slide 4

5. Consolidated Program Plan Consolidate revised Phase 1 Program Plan with new Phase 2 program elements Benefits: –deliver single integrated program –greater level of efficiency for stewards & service providers Final deliverable: revised WEEE Program Plan –due to Minister of Environment: July 10, 2009 –several interim deadlines to be met Slide 5

6. 2009 Plan Submission Timelines March 16Draft Preliminary Revised (Phase 1 & 2) WEEE Program Plan to WDO May 15Draft Revised (Phase 1 & 2) WEEE Program Plan to WDO June 12Draft Final Revised (Phase 1 & 2) WEEE Program Plan to WDO July 10Final Revised (Phase 1 & 2) WEEE Program Plan to Minister by WDO Slide 6

7. Progress to Date OES meeting regularly with representatives from MOE & WDO Stewards providing industry information OES awarded the contract to a market research firm on supply of Phase 2 electronics & electrical equipment (EEE) data January 21, 2009: Document for Consultation posted to OES website for comment See: www.ontarioelectronicstewardship.ca Slide 7

8. Objectives of Todays Consultation Update key stakeholders Encourage continued engagement in planning process Request feedback & comments on program Options under consideration Provide preliminary planning information –identify gaps in our current knowledge Slide 8

9. Next Steps Friday, February 13: deadline for comments Workshop/Webcast #2: target end of March –review revised Program Plan Survey tool available to facilitate comments: www.ontarioelectronicstewardship.ca Survey tool link details at end of this presentation Slide 9

10. Update on Phase 1 Program Implementation Gordon Day OES Program Manager Slide 10

11. Key Background Documents Waste Diversion Act (WDA) – June 2002 Ontario Regulation 393/04 – December 2004 WDO WEEE Study – July 2005 Ministers Program Request Letter – June 11, 2007 OES Report on Consultation to Support Development of WEEE Program Plan –published March 31, 2008 Phase 1 WEEE Program Plan –approved by Minister of Environment July 9, 2008 Slide 11

12. Reminder EEE: Electrical & Electronic Equipment –designated materials for which stewards must report & pay fees to OES WEEE: Waste Electrical & Electronic Equipment –waste EEE for which OES responsible to manage in accordance with specifications outlined in WEEE Program Plan Slide 12

13. Background OES designated IFO for WEEE –Electronic Product Stewardship Canada (EPSC) & Retail Council of Canada (RCC) proposed development of IFO for WEEE. –September 2007: OES incorporated –October 2007: WDO approved OES as IFO for WEEE –July 9, 2008: Minister of the Environment approved Phase 1 WEEE Program Plan Slide 13

14. Alternatives to the OES WEEE Program WDA allows for establishment of separate Industry Stewardship Plans (ISP) sections 34(1) & 34(2) –after Program Plan approval –with consideration of IFO fee-setting cycle –ISP can achieve equal or better results –procedures for ISPs available at www.wdo.ca Youre in until youre out Slide 14

15. Phase 1 Update (1) Launched online system for stewards & service providers System allows: –prospective WEEE primary recyclers to register & complete Electronic Recycling Standard (ERS) application procedure –interested organizations to complete application to become OES approved collection site for WEEE –companies to register if interested in providing additional reuse & refurbishment services –registration for Stewards of Phase 1 & 2 WEEE Slide 15

16. Phase 1 Update (2) Re-launched OES website –added content for different stakeholder groups Notified potential EEE stewards including: –manufacturers, assemblers, distributors, re-sellers, retailers & importers Online registration system for Phase 1 stewards –register as possible steward for Phase 2 –102 companies already registered with OES as potential stewards Program commencement, April 1, 2009 –first monthly steward report due May, 2009 Slide 16

17. Phase 1 Update (3) Stewards will report & pay fees monthly Remitters Agreement allows reporting & payment on behalf of steward –3-way agreement between steward, remitter & OES –online click-wrap process –does not transfer legal obligation; steward remains legally obligated Slide 17

18. Phase 1 Update (4) 101 organizations have applied to be WEEE collection sites –represents 148 collection sites –55 of these organizations applied to be WEEE reuse & refurbisher collection sites OES board agreed to refund cost of Environmental Management System (EMS) audit for non-commercial organizations Slide 18

19. Phase 1 Update (5) 44 companies applied to be primary recyclers of end-of- life (EOL) WEEE 22 currently involved in WEEE primary processing Total of 11 companies have entered information in primary processing application –6 incomplete or not yet submitted applications 5 companies submitted & 3 forwarded to SGS Systems & Services (third-party site auditor) –determine need for audit of primary &/or downstream processors Slide 19

20. Phase 1 Update (6) First WEEE-allocation competitive bid process for audited & approved primary processors to take place in February –application process remains open OES will contract with local & regional transportation companies on 90 day bids Request for Expressions of Interest (REOI) for special event collection services is open –organizations can still respond RFP for consolidation activities to be released this week Slide 20

21. Phase 1 WEEE Information Sessions Steward information session–late February –demonstrate reporting & remitter process Municipal collection site information session –date to be confirmed (TBC) Non-Municipal Collection Site Information Session –date TBC OES to notify stakeholders via Bits & Bytes email newsletter Slide 21

22. Development of Revised (Phase 1 & 2) WEEE Program Plan Jennifer Russell Slide 22

23. Who is Affected by Revisions? Stewards/retailers/distributors/remitters Service Providers –collection sites –charitable organizations –municipalities –transporters & consolidation warehousing –reuse/ refurbishment organizations –primary processors WEEE generators –public –industrial, commercial & institutional (IC&I) establishments Slide 23

24. WEEE Program Rules Stewards Designated stewards* are: –Brand Ownersof all EEE resident in Ontario –First Importersof EEE for which they are first importer –Franchisorsof EEE which are supplied within relevant franchise system –Manufacturers (assemblers)of unbranded EEE resident in Ontario *Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca Slide 24

25. Responsibilities of EEE Stewards Register with OES Declare obligation for Phase 1 Report on type & quantity of EEE each steward supplies into the Ontario marketplace Pay fees, if applicable Register at https://mtsreg.oesdatasystem.ca/login.aspx or www.ontarioelectronicstewardship.ca Slide 25

26. Role of WEEE Service Providers OES service providers include –collection site operators –reusers & refurbishers –transportation & consolidation operators –primary end-of-life (EOL) WEEE recyclers Register with OES & apply to provide services Register at https://mtsreg.oesdatasystem.ca/login.aspx or www.ontarioelectronicstewardship.ca Slide 26

27. OES Standards & Guidelines Standards exist for all service providers: –OES Electronics Recycling Standard Appendix 9a* –OES Recycling Standard Guidance Document Appendix 9b* –OES Recycling Qualification Process Appendix 9c* –WEEE Reuse & Refurbishment Standard Appendix 10a* *Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca Slide 27

28. Phase 2 WEEE Introduction Slide 28

29. Phase 2 Obligated Materials Ministers Program Request Letter of June 11, 2007 3 major categories from O. Reg. 393/04: –Information Technology Equipment (Schedule 2) –Telecommunications Equipment (Schedule 3) –Audio-Visual Equipment (Schedule 4) 24 designated WEEE materials for Phase 2 –added to 20 designated Phase 1 WEEE materials Slide 29

30. Schedule 2: Information Technology Schedule 2 EEE ProductRef. # (O. Reg. 393/04) Copier10 Personal computer (handheld)19 Personal Digital Assistant (PDA)23 Computer flatbed scanner27 Typewriter28 Slide 30

31. Schedule 3:Telecommunications Equipment Schedule 3 EEE ProductRef. # (O. Reg. 393/04) Modem11 Pager12 Telephone (Cellular)16 Telephone (Cordless)17 Telephone (Wire line)18 Telephone answering machine19 Slide 31

32. Schedule 4: Audio Visual Equipment Schedule 4 EEE ProductRef. # (O. Reg. 393/04) Amplifier1 Audio player (tape, disk, digital)2 Audio recorder (tape, disk, digital)3 Camera (film, tape, disk, digital)4 Equalizer5 Preamplifier10 Radio12 Receiver13 Speaker14 Tuner19 Turntable20 Video player or projector (tape, disk, digital)21 Video recorder (tape, disk, digital)22 Slide 32

33. Program Definitions of Obligated Materials Proposed material definitions –specifies inclusions & exclusions Key to legal authority for OES to require stewards to submit reports & to pay fees Refer to Handout #1: Material Definitions available at consultation page of www.ontarioelectronicstewardship.ca Slide 33

34. Product Definitions Development OES identified definitions as critical first step Assessed function & components of designated products Integrated with language & criteria in other provinces –recognized unique Ontario requirements Initial drafts reviewed with MOE & WDO –ensure conformance with intention of Minister & Regulation Presented today for comment Slide 34

35. Handout #1: Proposed Definitions Slide 35

36. Proposed Definitions Please review proposed definitions –Material definition language –EEE inclusions –EEE exclusions Questions or comments welcome during Q&A Submit comments & suggestions online OES Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 36

37. Materials Grouped for Reporting & Fee-Setting (1) Material GroupingsSub-Groupings Printing & Imaging Devices*Desktop models Floor-standing models Computer Peripherals*No differentiation Telephone & Telephone Accessories (Physical Connection) No differentiation Cellular Phones, PDAs, & Pagers (Mobile)No differentiation Image, Audio & Video Players & RecordersPersonal/ Portable Home/ Non-Portable Home Theatre in a Box (HTB) Aftermarket Vehicle *Phase 1 category modified to include Phase 2 EEE Slide 37

38. Materials Grouped for Reporting & Fee-Setting (2) Please note: 1)Modified 2 Categories from Phase 1 Program Plan –Computer Peripherals & Printing & Imaging Devices categories modified for Phase 2 EEE 2)Differentiated sub-categories within material groupings –2 subcategories of Printing & Imaging Devices –4 subcategories of Image, Audio & Video Players & Recorders 3)Priority: to harmonize reporting categories with those of other provinces Slide 38

39. Constant WEEE Program Elements Elements from Phase 1 that will not be changing* MOE enforcement Steward reporting schedule Definition of Stewards of EEE Phase 1 Product Definitions –Desktop Computers –Portable Computers –Monitors –Televisions * Please note that this list is not exclusive Slide 39

40. Phase 2 Preliminary Data & Projections Slide 40

41. The Big Picture… Revised (Phase 1 & 2) WEEE Program Plan will incorporate data on Phase 1 & 2 products Material categories –maintain some material categories –modify some material categories –introduce new material categories Increase overall material managed under WEEE program Slide 41

42. Phase 1 & 2 WEEE Under Regulation 393/04 *as per WDO WEEE Study Report results (2005): data do not include copiers (Phase 2) Slide 42

43. Purpose of Gathering Data Required to set targets for –accessibility –collection –recycling Establish performance benchmarks such as –total volumes collected –total volumes reused/refurbished –total volumes recycled –total costs –others Slide 43

44. Compiling Data Data available to date –updated estimates from WEEE Study (WDO, 2005) –Inter-Provincial Phase 2 Study (commissioned by SWEEP, ACES & ESABC) www.acestewardship.ca/pdf/ACES_Phase11_EHF _Report.pdf –Electro-Federation of Canada –industry survey responses re: capacity Slide 44

45. Seeking Additional Data Other potential sources & efforts: –soliciting input from stewards & industry –purchasing supplied for use data from commercial market research companies Upload information &/or data files* OES Consultation Survey Tool www.ontarioelectronicstewardship.ca *Note: comments will be included as part of official record but not attributed Slide 45

46. Projected Quantities of WEEE WEEE Discard Model: Used in Phase 1 plan & by other provincial programs Predictive tool to estimate when EEE products supplied become WEEE & available for collection by OES Model inputs include: –historic quantities supplied into Ontario –assumptions on first life & reuse/storage –historic product weights Slide 46

47. Preliminary Data Broken into 5 Material Groupings for Phase 2 Sub-categories identified within Material Groupings Refer to Handout #2: Preliminary Data at consultation page of www.ontarioelectronicstewardship.ca Slide 47

48. Handout #2: Preliminary Data Slide 48

49. Data on EEE Supplied into Ontario Supplied into Ontario - EEE (products) Current status –no data on Aftermarket Vehicle subcategory replacement audio/video players & recorders for post-sale installation in vehicles –data do not distinguish desktop vs. floor-standing model for Printing & Imaging Devices –data on business-to-business sales & distribution networks have been unavailable Upload information &/or data files via OES Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 49

50. Preliminary Supplied into Ontario – Printing & Imaging Devices Tonnes Slide 50

51. Preliminary Supplied into Ontario – Image, Audio & Video Players & Recorders Tonnes Slide 51

52. Preliminary Supplied into Ontario – Cellular Phones, PDAs & Pagers Tonnes Slide 52

53. Preliminary Supplied into Ontario – Telephones & Telephone Accessories Tonnes Slide 53

54. Preliminary Supplied into Ontario – Computer Peripherals (Phase 2 Only) Tonnes Slide 54

55. Data on WEEE Available for Collection Available for Collection – WEEE –generators wish to dispose Limited data on lifespans of certain Phase 2 EEE affecting Available for Collection calculation Upload information and/or data files via: OES Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 55

56. Preliminary Ontario Available for Collection - Printing & Imaging Devices Tonnes Slide 56

57. Preliminary Ontario Available for Collection - Image, Audio & Video Players & Recorders Tonnes Slide 57

58. Preliminary Ontario Available for Collection - Cellular Phones, PDAs & Pagers Tonnes Slide 58

59. Preliminary Ontario Available for Collection - Telephones & Telephone Accessories Tonnes Slide 59

60. Preliminary Ontario Available for Collection - Computer Peripherals (Phase 2 Only) Tonnes Slide 60

61. Request for Feedback Provide comments & upload information &/or data files via: OES Consultation Survey Tool www.ontarioelectronicstewardship.ca OES seeks your feedback & insight on preliminary data projections for Phase 2 materials Slide 61

62. Questions? Slide 62

63. Break BREAK (15 – 20 minutes) Slide 63

64. Welcome Back! Slide 64

65. Next Topics Operations considerations Policy considerations How to provide feedback & comments Slide 65

66. Implications for Phase 1 Program Operations Gordon Day OES Program Manager Slide 66

67. Facilitating Opportunities for Reuse Program requires 3Rs (reduce, reuse, recycle) approach Phase 2 brings new opportunities to increase reuse &/or refurbishment –cell phones; copiers; WEEE components etc. –reduced privacy concerns Partnerships with existing reuse/refurbishment programs & activities to increase access & capture of WEEE Creating direct reuse/refurbishment channels Slide 67

68. Investigating Specific Reuse Initiatives Electronic Materials Exchange Network –online generator sale/exchange of WEEE –already happening in certain regions of Ontario Empowering generators –web-based search tool; allows generators to direct WEEE for desired end-use (reuse vs. recycling vs. destruction) Component reuse –rechargeable batteries: laptops, cell phones, etc. Slide 72

69. Reuse, Refurbishment & Processing Capacity–Phases 1 & 2 Survey distributed to industry reuse/refurbishers & processors (closed January 2009) 12 companies responded; 15 different sites Preliminary assessment of capacity for Phase 2 WEEE reuse/ refurbishment & processing in Ontario: ~ 88,500 tonnes Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 68

70. New Collection Opportunities Handheld WEEE –smaller = easier for generators to dispose; easier for OES to collect –target key generators: schools/offices, etc. –more feasible for interested commercial/retailers –increase number of access/collection points Increased number of collection channels –improved accessibility for generators Slide 69

71. Review Collection Site Requirements New materials create new options for –modifying sorting & packaging requirements –packaging specifications –transport containers options requirements at depot different than public drop-off –municipal vs. commercial/retail needs Slide 70

72. Review Consolidation Process Assess optimum conditions for directing WEEE through consolidation Investigate alternatives to consolidation –by region, by material grouping Assess potential to maximize efficiencies within existing consolidation process Evaluate opportunities for direct-shipment channel options –IC&I generators ship direct to processor –public generators mail WEEE direct to processor Slide 71

73. WEEE Allocation Process Program plan included a comprehensive allocation process for collected WEEE Objectives of process include: –meet targets in a manner to maximize environmental outcomes and in a cost effective manner –WEEE processors must meet or exceed the ERS –contract with primary processors in a fair and transparent system that supports diversity and ensures sufficient overall processing capacity –foster continuous improvement in contracted processors environmental and economic performance. Slide 73

74. Operational Considerations on Allocation Process Timing of bids & contract timing –how does Phase 2 impact timing of bids? Bid evaluation criteria –should they be modified for Phase 2 materials? Changes how materials are collected and handled may impact allocation process Continued opportunities for new entrants –must meet the ERS requirements Slide 74

75. Request for Feedback OES seeks your feedback on the implications for Phase 1 Program Provide comments & upload information and/or data files via: OES Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 75

76. Policy Considerations for the Revised WEEE Program Plan Derek Stephenson Slide 76

77. First Program to Add Phase 2 materials Simultaneously modify Phase 1 plan & add new materials Requires modifications to: –material groupings –incentive payments –fee setting methodology –governance New issues to consider: –materials managed under multiple programs –promotion & education strategies –determining commencement date Slide 77

78. Material Groupings Revised material groupings for fee-setting: 1) Desktop Computers6) Printing & Imaging Devices 2) Monitors7) Telephones & Telephone Accessories 3) Portable Computers8) Cellular Phones, PDAs & Pagers 4) Televisions9) Image, Audio & Video Players & Recorders 5) Computer Peripherals Slide 78

79. Is $165/tonne Incentive Payment Still Valid? Radically different economic conditions –commodity prices –fuel prices New mix of materials –new sizes & shapes –material composition different New collection strategies required? –new channels for small WEEE? –shipping from generator directly to processor? Slide 79

80. Fee-Setting Methodology (1)Guiding Principles Existing: –no cross-subsidization of management costs across WEEE groups –steward fees based on supplied EEE units –fee-setting begins with cost to manage WEEE groups –material-specific fees may be modified –common & shared costs assessed in fair & transparent manner New: –cost of obsolete WEEE assessed on successive product technology Slide 80

81. Cost of Obsolete WEEE Obsolete WEEE – technologies no longer supplied (e.g. 8-track player) Successive product technologycost to manage obsolete WEEE applied to steward fees for obligated device that follows/replaces it Obsolete WEEESuccessive Product Technology 8-Track PlayerCassette Player; CD Player; MP3 Player Illustrative Example: Slide 81

82. Fee-Setting Methodology (2) Existing provisions –OES board may consider applying factors to achieve policy objectives –add appropriate share of any shortfall or surplus should there be greater contingency allowance? New considerations –how to recover appropriate share of costs of Phase 1 efforts that benefit Phase 2 what to include (plan development, R&D)? how to allocate (relative to total fees, number of stewards)? –how to modify fee-setting build into following year fees? Slide 82

83. Governance of OES Existing plan proposed re-evaluation of governance structure after initial steward registration Governance proposal to be included with revised program plan –proposal for regulation governing composition & appointment of Board of Directors –to reflect composition of registered stewards –IFO governance issues being examined as part of Waste Diversion Act (WDA) review Slide 83

84. Materials Managed Under Multiple Programs Batteries, fluorescent bulbs & tubes designated under MHSW program –ERS Guidance Document requires removal prior to mechanical processing Legal obligation remains with designated IFO (Stewardship Ontario) Options to consider –WEEE processors register as MHSW collection sites –reciprocal agreement between IFOs steward reporting accounting for management costs Slide 84

85. Promotion & Education Strategies 3 approved WDO programs –Blue Box, MHSW & WEEE –tires program under development All programs target overlapping consumers/users –potential for common return sites Need for greater coordination & efficiency in delivery strategies –program goals & objectives –where to take designated materials OES & Stewardship Ontario evaluating common Do What You Can brand & shared platforms Slide 85

86. What Will be Revised Plan Commencement Date? Revised plan to be submitted July 2009 –2–4 weeks to post for comment –30–90 day comment period MOE review & approval time unknown Revised plan approval –earliest: late September 2009? –possibly December 2009 or later? Revised Phase 1 fees required April 1 2010 if revised plan not approved or approval delayed –when to begin Phase 1 Year 2 fee setting? Slide 86

87. Consultation Survey Tool New method for submitting feedback & comments on issues in –workshop/ webcast –Document for Consultation Access survey tool at OES website (see box at bottom) www.ontarioelectronicstewardship.ca Slide 87

88. Completing the Survey First page outlines survey submission process, tips, & other information Slide 88

89. Questions? Slide 89

90. We Want to Hear from You! Provide your comments to OES –include comments & questions –upload files & documents –help OES obtain industry data & information –all submissions will be entered as part of record but will be unattributed OES Consultation Survey Tool www.ontarioelectronicstewardship.ca Slide 90

91. Reminder Comments & feedback required by February 13 –Document for Consultation –Workshop/Webcast #1 (today) Post draft Preliminary Plan: March 16 End of March: Workshop/Webcast #2 Slide 91

92. Thank you! Slide 92