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Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 “The Mechanics of Planning a Meeting - AKA Meeting Planning 101” Shannon Brown.

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Presentation on theme: "Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 “The Mechanics of Planning a Meeting - AKA Meeting Planning 101” Shannon Brown."— Presentation transcript:

1 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 “The Mechanics of Planning a Meeting - AKA Meeting Planning 101” Shannon Brown

2 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need?

3 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Program

4 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Location

5 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Communication

6 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Registration

7 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Money

8 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Feedback

9 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 What Do You Need? Program Location Communication – newsletter, notice, website, liaisons, employer support, among planners, among planners Registration – pre-meeting & at the door Money – deposits, invoices & receipts Feedback

10 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Program

11 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Location

12 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Communication Newsletter notice Website Liaisons Employer support Among Planners

13 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Registration Pre-Meeting At Door

14 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Money Deposits Invoices Receipts

15 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Feedback

16 Local Sections’ Leadership Workshop Houston, TX March 31 – April 1, 2012 When Do You Need? Program Location Communication – newsletter, notice, website, liaisons, employer support, among planners Registration – pre-meeting & at the door Money – deposits, invoices & receipts Feedback

17 Typical Chicago Section Meeting Timeline No.TaskPredTimingWho 1Select speaker/topicProgram 2Select locationHouse 3Finalize arrangements with location26 wksHouse 4Set price3House / Treasurer 5Finalize topic/outline/resume with speaker1Program 6Write meeting description2, 4, 5Program / House 7Issue newsletter with meeting description6Min. -2 wksPublicity 8Issue initial Cvent notice6Min. -2 wksSecretary 9Issue reminder Cvent notice8Secretary 10Finalize A/V requirements with speaker5-1 wkProgram 11Provide final count to location8House 12Provide registration list & PDH request list6-1 daySecretary 13Print name tags, registration list, PDH Process on-site registration 12Mtg dayHouse / Treasurer


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