1. Reviewing the GSICS Data Management Working Group Terms of Reference
Peter Miu
CMA, CNES, EUMETSAT, ISRO, IMD, JMA, KMA, NASA, NIST, NOAA, ROSHYDROMET, USGS, WMO

2. Presentation Overview
Background
Review
Proposal
Discussion Points
Update of the ToR proposal for the GSICS EP

3. BG: GSICS ToR GSICS – RD004
GDWG ToR (section 3) specifies the following:
It is expected that GDWG members will contribute to GDWG activities at the level of at least one man month per year; ~20 days
GDWG chairs GSICS EP CGMS action
A specific concern on the workload of GSICS Data Management Working Group (GDWG) was raised and discussed. The current activities go beyond the originally foreseen scope of the GDWG as these activities, originally foreseen for the GSICS Coordination Centre, can only be performed by the GDWG members, In addition to a revision of the Terms of Reference and the associated resourcing an active engagement in the GDWG is required, This does not only benefit GSICS itself, but was also seen as beneficial for the Agency activities that will require attention in any case.
CGMS action (A44.04): GSICS to review the GDWG Terms of Reference and associated indicated levels of effort of the members.

4. ISRO – GSICS products creation
Known GDWG Resource 2016/2017
CMA
EUMETSAT
JMA
KMA
NOAA
GRWG efforts related to Data Management.
ISRO – GSICS products creation
USGS – GIRO / GLOD

5. Analyse the efforts from some Agencies to gauge the resource needed 2016

6. Review 2016: EUM GSICS EUMETSAT Chair Activities
ToR requests 1 man month; 20 days % more effort
Additional efforts GRWG requested for 2017
GSICS Activity
Number of Days Used
Joint Meeting Preparation; action status updates, agenda preparation & presentation preparation.
8 days
Attending Joint Meeting, chairing, minutes and actions.
5 days
GDWG task: automation of the GSICS products directory structures and THREDD configuration, support to GPPA, support the GIRO and GLOD distribution.
16 17 days
EP Meeting Preparation and attendance; action status tracking, GDWG report preparation and review
3 days
GDWG Web meeting preparation
3 days (estimate)
Total
35 33 days

7. Review 2016: JMA GSICS JMA Chair Activities
JMA supported EUM in GSICS Dev for 15 days = 37 days
ToR requests 1 man month; 20 days % more effort
GSICS Activity
Number of Days Used
Joint Meeting Preparation; action status updates, agenda preparation & presentation preparation.
8 days
Attending Joint Meeting, chairing, minutes and actions.
5 days
Product Format, minutes review, GCC interaction, actions tracking, support to GPPA.
EP Meeting Preparation and attendance; action status tracking, GDWG report preparation and review
4 days
GDWG Web meeting preparation
3 days (estimate)
Total
25 22 days

8. GSICS Member Activities
Review 2016: CMA
GSICS Member Activities
ToR requests 1 man month; 10 days % more effort
GSICS Activity
Number of Days Used
Joint Meeting Preparation; action status updates, presentation preparation,
5 days
Attending Joint Meeting, present presentations, participate in discussion and actions.
Provide administration to GSICS collaboration server
GSICS Developments; replication of GSICS products across servers
GSICS Development; development of GSICS products
10 days
Total
30 days

9. Observations on GDWG Resources
Concern has been presented to EP; this needs to be presented to CGMS
ToR effort is not enough for chairs and active members. Resources are needed for:
Coordination
Meetings
Developments
Operations

10. GDWG Resources The is a need in the ToR to stress that:
Membership means GPRC are OBLIGATED to provide a LONG STANDING member(s) to support.
If no members attend from a GPRC, how can we encourage them to provide a member:
Offer observation membership rather than full membership; this membership should only attend and provide information. ??

11. Another ToR Update t o discuss…

12. BG: GSICS ToR GSICS – RD004 GDWG ToR: Co-Chairs Charing Durations
This is currently undefined, proposal to provide an update to the ToR…
Suggestion:
3 years renewal, following by elections; remain as co-chair configuration, or move to chair and vice chair configuration.
Co-chair was specified for organizations who prefer this chairing arrangement.

13. Updates to the ToR
The following has been discussed and agreed by the GDWG Members:
Update to the days for chairs, GDWG work, Development and Operations…
Update to stress what membership means…
Update to clarify what the co-chair arrangement.

14. Thank you for your attention