1. NHS Wales WfIS CONFERENCE 2013 EXECUTIVE ADDRESS
Anne Phillimore
Workforce & OD Director
Aneurin Bevan Health Board

2. NHS Wales 2010 Multiple Databases and Data Sources
Duplication of processes
No complete workforce system
No ownership of data
No standardisation of processes
No compliance with MDS
Wasted resources
Unnecessary repeat training
Non compliance with mandatory training
Lack of access to management reports
Incorrect and incomplete workforce data
Delays in data processing
Not join up with e-learning
Delays in data cleansing
Limited access to ESR and IT
No real time data intelligence
Paper driven processes
ESR not fully used
NHS Wales 2010

3. The WfIS Vision TIME COST DATA MANAGERS STAFF
Data to be entered only once, electronically, as early as possible in the process
COST
All staff data to be accurate, consistent and available at minimum resource cost
DATA
Consistent use of workforce data fields across NHS Wales
MANAGERS
Delegate to employees the appropriate access within audit/governance parameters
STAFF
Empower employees – direct access to all relevant e-tools
In 2010, Workforce Directors developed a vision. ESR was the enabler of the vision

4. WfIS 2 – Key Themes 2. Timely and accurate workforce intelligence
1. Paperless and efficient workforce system
2. Timely and accurate workforce intelligence
3. Maintenance and development of ESR product

5. Journey so far:
2005/2006
ESR HR, Payroll and Recruitment implemented across 37 organisations in NHS Wales
2008/2009
Limited use of ESR functionality and data inconsistency across Wales
2011
Self Service Strategy for Wales Launched
2012
WfIS Programme transferred to NWSSP
ESR Minimum Data Set agreed for Wales introducing consistency
OLM identified as the Learning Management System for Wales
Jan 2013
WfIS 2
Programme
for Wales
Launched
2008
ESR Wales Project closed
2010
WfIS Team established. WfIS Strategy and Governance Framework for Wales Launched

6. Key Stakeholders Audit NHS Jobs 2 Employees HMRC Deanery
Skills for Health
Occupational Health
Managers
Recruitment
Workforce & OD
Payroll
Welsh Government
IM&T
Professional Bodies
Staff Side
Finance
DH & McKesson
HE & FE
Key Stakeholders

7. Why NHS Wales needs an integrated workforce system
WDWT NHS Wales Workforce Strategy Objectives
An engaged workforce aligned and committed to the delivery of the vision for NHS Wales in 2016
A sustainable and skilled workforce focussed on helping the people of Wales to improve their health as well as treating sickness
A redesigned workforce, working together to deliver healthcare for the 21st Century
A workforce that aims at excellence everywhere within available resources
Engaged Workforce – Using self service to see update and manage data, request leave, book training, interact with appraisal, align personal and departmental objectives
Skilled workforce – Use of OLM to manage PADR, compliance with statutory and mandatory training, develop and manage competence, inform skills and training needs
Redesigned workforce -

8. How ESR underpins the Francis Recommendations
WfIS PROGRAMME PROJECTS
Common set of core values and standards shared throughout the system
Data Quality project and implementation of ESR Business Intelligence (BI)
Freely available, useful, reliable and full information
ESR BI reporting and dashboards
Fundamental standards of minimum safety and quality
Deployment of Core Skills & Training Framework – OLM
Regulating and monitoring compliance Training of directors
ESR BI compliance dashboards and compliance matrix
OLM Talent Management
Information sharing between the Deanery, GMC council
Use of ESR Data Upload Tool for Intrepid (Medical training database) and MARS (Medical and Revalidation System)
Mandatory annual performance appraisal and up to date portfolios
ESR compliance recording PADR, ESR BI and ESR Talent Profile
Common set of national standards for education and training of health care support workers
Use of OLM, national competences and Talent Management

9. WfIS 2 Conference - Delivering the Vision
WfIS 2 Conference designed to:
Celebrate success
Share good practice
Develop networks
Seek answers to questions
Generate innovation
Take advantage of expertise in the room!
Required from you:
Use flipcharts to log ideas, queries etc
Visit information pods and actively engage in discussions throughout the day
Enjoy!

10. Winning the 2012 HPMA Award for Best Practice and Innovation Using ESR is an excellent acknowledgement of the work undertaken by everyone involved in WfIS 1
Thank you for your contribution and continued commitment - We could not have done this without you!
This is an excellent example of innovation and collaboration on a national basis
This conference is about continuing to share good practice and working together and working differently to support the ‘One Wales’ agenda